HomeMy WebLinkAbout06. 12-300
JUNE 12, 2012 12-300 RESOLUTION
(CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR GRAPHICS GENERATOR FOR MEDIA SERVICES
TO HEARTLAND VIDEO SYSTEMS, INC. ($23,386.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for a Graphics
Generator for Media Services; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
HEARTLAND VIDEO SYSTEMS, INC.
1211 Pilgrim Road
Plymouth, WI 53073
Total Bid: $23,386.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0090-7204-06217 Equipment Improvement Fund - Machinery & Equipment
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Director
DATE: June 5, 2012
RE: Bid Award- Graphics Generator for Media Services
BACKGROUND
The Council allocated $25,000 in the 2012 CIP for a new graphics generator for Media Services.
This graphics generator provides all the text, graphics and logos for OCMS studio productions
and is an integral component to the control room operations. The current Harris Inscriber G1
graphics generator has become increasingly unstable and its software cannot be upgraded due to
its system hardware configuration. In addition the current unit is prone to malfunctions and
discrepancies and regularly fails during studio production tapings. The new unit will be a
Compix Persona that can provide live graphics with video clip playback, layer support, 31)
motion and can be integrated with our existing control room equipment. The Compix system
includes 2417 technical support, free software and driver updates for the life of the system.
ANALYSIS
Working in conjunction with the Media Services, Purchasing reviewed and prepared proposals
seeking vendors for this unit. Bids were advertised in the local paper and posted online on
NovusVendor. Bids were received on June 1, 2012. The bid tab is attached. Media Services and
Purchasing reviewed the bids and concluded the low bid from Heartland Video Systems Inc. met
the minimum bid specifications.
FISCAL IMPACT
This unit will have a fiscal impact of $23,386. This item was budgeted in the 2012 CIP major
equipment replacement at $25,000. Funding for this item would be charged to CIP AJN# 323-
0090- 7204 - 06217.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Heartland Video Systems Inc. for
$23,386.
Respectfully Submitted,
i
Jon Urben, General Services Bureau Manager
Approved:
Mark Rohloff, City Manager
X"
GRAPHICS GENERATOR
FOR OSHKOSH COMMUNITY MEDIA SERVICES
BIDS OPENED JUNE 1, 2012
VENDOR INFORMATION
BID
Heartland Video Systems Inc
Compix Persona HD
1211 Pilgrim Road
$23,386.00
Plymouth WI 53073
Camera Corner Connecting Point
Compix Persona HD
529 N Monroe Ave
$27,814.00
Green Bay WI 54305 -0248
Dascom Systems Group LLC
Compix Persona HD
555 W Estabrook Blvd.
$29,195.25
Milwaukee WI 53212