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CH2M HILL SUPPORT TOOLS
CITY OF OSHKOSH DEPARTMENT OF PUBLIC WORKS 215 CHURCH AVENUE, P.O. BOX 1130, OSHKOSH, WI 54903-1130 PHONE: (920) 236-5065 FAX(920)236-5068 LETTER OF TRANSMITTAL To: Ms. Linda Mohr Date: May 21, 2012 CH2M HILL Engineers, Inc. Subject: Executed Agreement for CMOM 135 South 84th Street Support Tools & SECAP Milwaukee, WI 53214 Please find: ® Attached ❑ Under Separate Cover ❑ Copy of Letter ® Contracts El Amendment ❑ Report ❑ Agenda ❑ Meeting Notes ❑ Photos ❑ Mylars ❑ Change Order ❑ Plans ❑ Specifications ❑ Estimates ❑ Diskette ❑ Zip Disk ❑ Other Quantity Description 1 Executed Agreement These are being transmitted as indicated below: ❑ For Approval ® For Your Use ❑ As Requested ❑ For Review& Comment Remarks: Enclosed is your copy of the executed agreement for the CMOM Support Tools & SECAP. A Purchase Order will be FAX'ed to you shortly. Please reference this Purchase Order number on all of your invoices. If you have any questions, please contact us. Steve Brand —Original City Attorney's Office—Copy City Clerk's Office—Original cc: _ File—Original Signed: A-■ / Itit" Tra• L Taylo H:\tracyllTracy's Files\Requisitions\CH2M Hill\LOT-CMOM Support Tools&SECAP Executed Agreement 5-21-12.docx AGREEMENT THIS AGREEMENT, made on the scI day of , 2012, by and between the CITY OF OSHKOSH, party of the first part, here fter referred to as CITY, and CH2M HILL Enaineers. Inc 135 S. 84th Street Milwaukee, WI 53214 party of the second part, hereinafter referred to as the CONSULTANT, WITNESSETH: That the City and the Consultant,for the consideration hereinafter named,enter into the following Agreement. The Consultant's Proposal is attached hereto and reflects the agreement of the parties except where they conflict with this Agreement,in which case this Agreement shall prevail. ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. The Consultant shall assign the following individual to manage the project described in this Agreement: Linda Mohr B. Changes in Project Manager. The City shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The City shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The City shall assign the following individual to manage the project described in this Agreement: Stephan M. Brand , Public Works Utility Bureau Manger ARTICLE III. SCOPE OF WORK The Consultant shall provide the services described in the Consultant's Proposal. The Consultant may provide additional products and/or services if such products/services are requested in writing by the Authorized Representative of the City. All reports, drawings, specifications, computer files, field data, notes, and other documents and instruments prepared by the Consultant as instruments of service shall remain the property of the City. Page 1 of 5 ARTICLE IV. CITY RESPONSIBILITIES The City shall furnish, at the Consultant's request, such information as is needed by the Consultant to aid in the progress of the project, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the Consultant's work, the City will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION The work to be performed under this Agreement shall be commenced and the work completed within the time limits as agreed upon in the Consultants Proposal. The Consultant shall perform the services under this Agreement with reasonable diligence and expediency consistent with sound professional practices. The City agrees that the Consultant is not responsible for damages arising directly or indirectly from any delays for causes beyond the Consultant's control. For the purposes of this Agreement, such causes include, but are not limited to,strikes or other labor disputes,severe weather disruptions or other natural disasters, failure of performance by the City, or discovery of any hazardous substances or differing site conditions. If the delays resulting from any such causes increase the time required by the Consultant to perform its services in an orderly and efficient manner, the Consultant shall be entitled to an equitable adjustment in schedule. ARTICLE VI. COMPONENT PARTS OF THE AGREEMENT This Agreement consists of the following component parts,all of which are as fully a part of this Agreement as if herein set out verbatim, or if not attached, as if hereto attached: 1. This Instrument 2. Consultant's Proposal In the event that any provision in any of the above component parts of this Agreement conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically except as may be otherwise specifically stated. ARTICLE VII. PAYMENT A. The Agreement Sum. The City shall pay to the Consultant for the performance of the Agreement the total sum as set forth below, adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto: Page 2 of 5 • Time and Materials Not to Exceed $229,200.00 (Two hundred twenty nine thousand two hundred Dollars). • Attached fee schedules shall be firm for the duration of this Agreement. B. Method of Payment. The Consultant shall submit itemized monthly statements for services. The City shall pay the Consultant within 30 calendar days after receipt of such statement. If any statement amount is disputed, the City may withhold payment of such amount and shall provide to Consultant a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this Agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE VIII. CONTRACTOR TO HOLD CITY HARMLESS The Consultant covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims, and demands which may be to the proportionate extent caused by or result from the intentional or negligent acts of the Consultant, his agents or assigns, his employees, or his subcontractors related however remotely to the performance of this Agreement or be caused or result from any violation of any law or administrative regulation,and shall indemnify or refund to the City all sums induding court costs, attorney fees, and punitive damages which the City may be obliged or adjudged to pay on any such claims or demands within thirty (30)days of the date of the City's written demand for indemnification or refund. ARTICLE IV. INSURANCE The Consultant agrees to abide by the attached City of Oshkosh Insurance Requirements. ARTICLE X. TERMINATION A. For Cause. If the Consultant shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the City shall have the right to terminate this Agreement by written notice to the Consultant. In this event, the Consultant shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The City may terminate this Agreement at any time by giving written notice to the Consultant no later than 10 calendar days before the termination date. If the City terminates under this paragraph, then the Consultant shall be entitled to compensation for any satisfactory work performed to the date of termination. Page 3 of 5 Page 4 of 5 This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. In the Presence of: CONSULTANT By: . /3r (Seal of Consultant Kurt ellerman, Vice President if a Corporation.) By: (Specify Title) CITY OF OSHKOSH By: ,er--AL � � (Witness) Mark A. Rohloff, City Manager And: �'�j LZt-- jial, (Witness) Pamela R. Ubrig, City erk " APPROVED: I hereby certify that the necessary provisions t` have been made to pay the liability which 4 , ._/ 4,t1 , tativtGA-2f),— which will accrue under this Agreement. C r Attorne City Co�: ® DATE(MWDD/YYYY) A o CERTIFICATE OF LIABILITY INSURANCE 05/03/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT PHON: MARSH USA INC. FAX 1225 17TH STREET,SUITE 2100 (A/C No.Exti: (A/C,No): DENVER,CO 80202-5534 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# 15114-01234-PROLO-12113 WDC BK INSURER A:Greenwich Insurance Company 22322 INSURED INSURER B:National Union Fire Ins Co Pittsburgh PA 19445100 CH2M HILL ENGINEERS,INC. 9127 SOUTH JAMAICA STREET INSURER C:XL Specialty Insurance Co. 37885 ENGLEWOOD,CO 80112 INSURER D: INSURER E: _INSURER F: COVERAGES CERTIFICATE NUMBER: SEA-002321490-01 REVISION NUMBER:6 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/LDDY/YYYY) (MM/DD//YYYY) LIMITS LTR INSR WVD GENERAL LIABILITY X EACH OCCURRENCE $ 1,500,000 A X COMMERCIAL GENERAL LIABILITY RGE500025501 05/01/2012 05/01/2013 DAMAGE TO RENTED PREMISES(Ea occurrence) $ 1,500,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $ X $500,000 SIR PERSONAL&ADV INJURY $ 1,500,000 GENERAL AGGREGATE $ 5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 5,000,000 7 POLICY X JECT I "' I LOG $ COMBINED SINGLE LIMIT 2,000,000 AUTOMOBILE LIABILITY X (Ea accident) 3 A X ANY AUTO RAD500025401(ADS) 05/01/2012 05/01/2013 BODILY INJURY(Per person) $ A ALL OWNED SCHEDULED RAD500025601(MA) 05/01/2012 05/01/2013 BODILY INJURY(Per accident) $ AUTOS — AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS _ AUTOS (Per accident) $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 B EXCESS LIAB CLAIMS-MADE BE23465111 05/01/2012 05/01/2013 AGGREGATE $ 1,000,000 DED RETENTION$ $ WORKERS COMPENSATION X WC STATU- I OTH- AND EMPLOYERS'LIABILITY TORY LIMITS ER C ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N RWD500025201(ADS) 05/01/2012 05/01/2013 E.L.EACH ACCIDENT $ 1,000,000 COFFICER/MEMBER EXCLUDED? N N/A RWR500025301(WI) 05/01/2012 05/01/2013 1,000,000 (Mandatory In NH) �) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS 1 VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) RE:PROJECT NO.435240-CMOM SUPPORT TOOLS AND SECAP;PM:LINDA MOHR. CITY OF OSHKOSH,AND ITS OFFICERS,COUNCIL MEMBERS,AGENTS,EMPLOYEES AND AUTHORIZED VOLUNTEERS ARE INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY POLICIES AS REQUIRED BY WRITTEN CONTRACT OR AGREEMENT. COVERAGE PROVIDED BY THE ABOVE GENERAL LIABILITY AND AUTO POLICIES SHALL BE PRIMARY AND IS LIMITED TO THE LIABILITY RESULTING FROM THE NAMED INSURED'S OWNERSHIP AND/OR OPERATIONS. CERTIFICATE HOLDER CANCELLATION CITY OF OSHKOSH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:SUPERINTENDENT OF UTILITIES- THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN STEPHAN BRAND ACCORDANCE WITH THE POLICY PROVISIONS. 215 CHURCH AVENUE,PO BOX 1130 OSHKOSH,WI 54903-1130 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Sharon A.Hammer Cam✓ -�-_ Q-��---- I ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD ® DATE(MM/DD/YYYY) �► CERTIFICATE OF LIABILITY INSURANCE 05/03/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MARSH USA,INC. PHONE FAX 1225 17TH STREET,SUITE 2100 (A/C.No.ExtI: (A/C,No): DENVER,CO 80202-5534 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# 15114-00006-PLDED-12113 WDC BK INSURER A:Zurich American Insurance Co 16535 INSURED INSURER B: CH2M HILL ENGINEERS,INC. 9127 SOUTH JAMAICA STREET INSURER C: ENGLEWOOD,CO 80112 INSURER D: INSURER E: _INSURER F: COVERAGES CERTIFICATE NUMBER: SEA-002321492-01 REVISION NUMBER:3 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INSR SUER POLICY NUMBER (MM/DD/YYYY) (MM/DDY/YYYY) LIMITS LTR INSR WVD GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $ CLAIMS-MADE OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 7 POLICY JFCT LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS _AUTOS NON-OWNED PROPERTY DAMAGE $HIRED AUTOS _ AUTOS (Per accident) UMBRELLA IJAB _ OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I RETENTION$ $ WORKERS COMPENSATION WC STATU- I OTH- AND EMPLOYERS'LIABILITY TORY LIMITS I ER N ANY PROPRIETOR/PARTNER/EXECUTIVE YN I NIA E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMIT $ A PROFESSIONAL LIABILITY' EOC3829621-10 05/01/2012 05/01/2013 Each Claim&Total For $1,000,000 All Claims.Retention: $750,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space Is required) RE:PROJECT NO.435240-CMOM SUPPORT TOOLS AND SECAP;PM:LINDA MOHR. *FOR PROFESSIONAL LIABILITY COVERAGE,THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF THE INSURED.THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. CERTIFICATE HOLDER CANCELLATION CITY OF OSHKOSH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:SUPERINTENDENT OF UTILITIES- THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN STEPHAN BRAND ACCORDANCE WITH THE POLICY PROVISIONS. 215 CHURCH AVENUE,PO BOX 1130 OSHKOSH,WI 54903-1130 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Sharon A.Hammer L✓--v (2-C7iftr -,,,E-r_.., I ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD Scope of Services Capacity, Management, Operations, and Maintenance Support Tools and Sewer Evaluation and Capacity Assurance Plan Prepared for City of Oshkosh May 2012 CH2MHILL 135 South 84th Street Suite 400 Milwaukee,WI 53214 Contents Acronyms and Terms v Scope of Services 1 Purpose 1 Schedule 1 Task 1—Project Management and QA/QC 1 Task 1 Deliverables 2 Task 2—CMOM Support Tools 2 Task 2.1—Sewer System Operational Tabletop Drill 2 Task 2.2—Sewer System Performance Indicators 3 Task 2.3—Sewer Utility Workforce Position Descriptions and Training 3 City personnel position descriptions 3 Personnel Training 3 Task 2.4—Standard Operating Procedures 4 Task 2.5 Information Management System 4 Task 2.6 Asset Management 4 Task 2.6.3—Develop Consequence Matrix 5 Task 2.6.4—Develop Likelihood Matrix 6 Task 2.6.5—Evaluation of Assets 6 Task 2.6.6—Sewer System Asset Management Report 6 Task 3—SECAP 6 Task 3.1—Project Startup/Data Collection and Review 7 Task 3.2—Hydrologic and Hydraulic Model Development 7 Task 3.3—Model Verification 8 Task 3.4—Capacity Analysis 9 Task 3.4.2—Hydraulic Model Analysis 9 Task 3.5—SECAP Draft Final Report 10 Task 4—Continued CMOM Implementation Assistance 10 Task 4.1 Recommendations Implementation Assistance 10 Engineering Services Compensation 11 References 13 WBG032012203746MKE ��� Acronyms and Terms Term or Acronym Meaning in this Context Related Definition AAR/IP after action report/implementation plan AO Administrative Order Basement Backup Wastewater backups into buildings that are caused by blockages or EPA,10/13/2011,p.1 or Backup flow conditions occurring in the sanitary sewer collection system owned and/or operated by the City of Oshkosh,Wisconsin and shall not include,for purposes of this report,and the AO requiring it, backups into basements resulting solely from a private property owner's or operator's private lateral blockage. CCTV closed-circuit television CIP capital improvement plan City City of Oshkosh,Wisconsin CMMS computerized maintenance management system CMOM capacity,management,operations,and maintenance EPA,10/13/2011,p.13 GIS geographic information system hydraulic deficiency Insufficient capacity at certain points in the collection system that may EPA,10/13/2011,p.2 result in sanitary sewer overflows or basement backups. Infiltration The water entering a sewer system and service connections from the EPA,10/13/2011,p.2 ground,through such means as,but not limited to,defective pipes, pipe joints,connections,or manhole walls.Infiltration does not include,and is distinguished from,inflow. Inflow The water discharged into a sewer system,including service EPA 10/13/2011,p.2 connections,from such sources as,but not limited to:roof leaders; cellar,yard and area drains;foundation drains;cooling water discharges;drains from springs and swampy areas;manhole covers; cross connections from storm sewers and combined sewers;catch basins;storm waters;surface run-off;street wash waters;or drainage. Inflow does not include,and is distinguished from,infiltration. I/I infiltration and inflow means the total quantity of water from both EPA,10/13/2011,p.2 infiltration and inflow without distinguishing the source. LOS level of service mgd million gallons per day lift station sanitary wastewater pump station located in the collection system O&M operations and maintenance POTW publically owned treatment works WEF,2006,p.8 pump station influent wastewater pump station located at City of Oshkosh Wastewater Treatment Plant QA quality assurance QC quality control SECAP sewer evaluation and capacity assurance plan WBG032012203746MKE V CITY OF OSHKOSH—SCOPE OF SERVICES FOR CMOM SUPPORT TOOLS AND SECAP Term or Acronym Meaning in this Context Related Definition Sewer System" The wastewater collection system owned or operated by the City of EPA,10/13/2011,p.3 Oshkosh,Wisconsin designed to collect and convey municipal sewage (domestic,commercial,and industrial)to the City of Oshkosh Wastewater Treatment Facility."Sewer System"indudes both the "Separate Sanitary Sewer System"and the"Storm Sewer System." SOP standard operating procedure SSES Sewer System Capacity and Evaluation Survey SSO Sanitary sewer overflow is defined as any discharge from the separate EPA,10/13/2011,p.1 sewer system prior to reaching the wastewater treatment plant(i.e., publicly owned treatment works). U.S.EPA U.S.Environmental Protection Agency WDNR Wisconsin Department of Natural Resources WWTP Wastewater treatment plant shall mean the sewage treatment EPA,10/13/2011,p.3 plant(s)operated by the City of Oshkosh,Wisconsin,and located at 233 North Campbell Road,Oshkosh,Wisconsin,and all components of such sewage treatment plant(s). a Note that the second sentence of the definition is internally confusing because the storm sewer system is not designed to collect and convey municipal sewage to the facility.Take care to distinguish sanitary sewer system from storm sewer system.In this document,"sewer system"refers to the sanitary collection system that conveys municipal sewage to the facility. VI WBG032012203746MKE Scope of Services Purpose The purpose of the City of Oshkosh(City)sewer system capacity,management,operations,and maintenance (CMOM)support tools and the sewer evaluation and capacity assurance plan(SECAP)project is to support the City's compliance with the Administrative Order(AO),Docket No.V-W-11-AO-09 issued by the U.S. Environmental Protection Agency(U3. EPA).In addition to assisting with regulatory compliance,this project scope of services supports the City's goals to provide high quality,efficient sewer service to its customers.The project will result in the development of tools and procedures that the City will use to measure its performance and make informed decisions regarding annual budgeting and capital improvement planning.The professional services will be performed in the following tasks: • Task 1—Project Management and Quality Assurance(QA)/Quality Control(QC). Complete scope of services within budget and on schedule;conduct QA/QC review of all work;communicate frequently on project progress,technical findings,and decisions. • Task 2—CMOM Support Tools.Facilitate incorporation of CMOM Plan Template recommendations regarding tracking,evaluation and documentation of collection system management efforts. • Task 3—SECAP. Develop the SECAP to comply with the AO and to inform decisions necessary for efficient implementation of the CMOM plan. • Task 4—Continued CMOM Implementation Assistance.Facilitate incorporating CMOM compliance objectives into the City's capital improvement planning process. The scope of services is for work to be performed and funded in 2012,but it describes CMOM implementation activities that extend beyond 2012.Activities anticipated for 2013 and 2014 will be performed under a separate agreement. Schedule The attached schedule shows the City's recently completed and projected future CMOM activities.The tasks described in this scope of services will be completed in 2012,with the exception of the following: • Task 1—Project Management and QA/QC,continues in 2013 and 2014 • Task 2.6—Asset Management,occurs in 2013 • Task 3.4—Capacity Analysis,occurs in 2012 and 2013 • Task 3.5—SECAP Draft Final Report,occurs in 2013 • Task 4—Continued CMOM Implementation Assistance,continues in 2013 and 2014 Task 1—Project Management and QA/QC CH2M HILL will manage the delivery of the professional technical services and work products to meet the City's schedule and budget. Project management duties indude project instructions,which address team communication, QA/QC,and cost control.Instructions to the project delivery team will guide performance by defining the following: • Detailed scope of services and project deliverables • Task assignments and work plan • Project schedule • Project budget and performance monitoring • Health and safety considerations • Communication procedures within the team and with the City • Change management procedures WBG032012203746MKE 1 CITY OF OSHKOSH-SCOPE OF SERVICES FOR CMOM SUPPORT TOOLS AND SECAP Project team communication will be maintained through regular team meetings,teleconferences,and e-mail. Periodic meetings will also be conducted with the City to discuss project status.CH2M HILL will submit progress reports of project activities to the City with each monthly invoice. CH2M HILL will perform a QA/QC review of completed work and project progress prior to submission of work products to the City. Meeting the schedule stipulated by the AO is critical to the City's success.A preliminary schedule follows the description of professional services. Task 1 Deliverables Monthly invoices with activity reports and periodic schedule updates will be prepared under Task 1. Task 2—CMOM Support Tools CH2M HILL will develop CMOM support tools to make it easier to implement and record CMOM plan progress. These tools will compliment those that the City currently uses for tracking operation,maintenance,condition assessment,and rehabilitation/repair of the sewer system.These tools may use software technology and work processes to link the available key data sets used by the City,including its geographic information system(GIS). Depending on the City's data management preferences,CMOM tools may be developed to link with other data using other software like the work order management software,Cartegraph(currently used by the Water Utility). Task 2 activities include the following: • Task 2.1—Sewer System Operational Tabletop Drill • Task 2.2—Sewer System Performance Indicators • Task 2.3—Sewer Utility Workforce Position Descriptions and Training • Task 2.4—Standard Operating Procedures • Task 2.5—Information Management System • Task 2.6—Asset Management Task 2.1—Sewer System Operational Tabletop Drill Training and regularly scheduled exercises are critical to ensuring that operational plans can be executed in times of an emergency and to identify necessary changes to plans and procedures. Exercising equipment is one of the most effective ways to discover and document needed changes. As defined in the Homeland Security Exercise and Evaluation Program,a drill is a coordinated,supervised activity employed to validate a specific operation or function in a single agency or organization. Drills are commonly used to provide training on new equipment,develop or validate new policies or procedures,or practice and maintain current skills. Drills are narrow in scope and typically focus on a specific aspect of an operation. To support competency in CMOM activities,CH2M HILL will collaborate with the City to develop an operational drill to evaluate response relative to several components of an effective CMOM plan.The objectives of the drill will be to test City's procedures,provide personnel training,and identify gaps.CH2M HILL and City personnel will define the drill scenario and evaluation criteria.The drill exercise will involve multiple divisions in the City Department of Public Works needed to respond to a collection system flooding event. CH2M HILL will provide an exercise plan,exercise evaluation guide,and an after action review/implementation plan(AAR/IP).The AAR/IP will identify the positive aspects of the drill as well as opportunities for improvement that will be used to refine the scope and prioritization activities to be implemented in Tasks 2.2, 2.3,and 2.4. 2 WBG032012203746MKE SCOPE OF SERVICES Task 2.1 Deliverables Drill exercise materials,facilitation of drills,and an AAR/IP will be developed under Task 2.1. Task 2.2—Sewer System Performance Indicators Performance indicators for the sewer system will be established based on the goals and objectives of the City Sewer Utility.The performance indicators will be used to clearly define the Sewer Utility's level of service(LOS) targets and to determine whether they are being met.LOS will meet the following criteria: • Meaningful—Provide a clear picture of performance to staff and stakeholders • Measurable—Be measurable either qualitatively or quantitatively • Consistent—Be uniform and reproducible by others • Useful—Assist with improved management of utility • Unique—Be specific enough to describe an attribute that is distinct from other LOS criteria • Limited in number to prevent overlap and to afford an overview of utility performance CH2M HILL will draft LOS categories supportive of the CMOM plan. Example LOS categories may include regulatory compliance,protect public health,prevent property damage,safety of public and employees,financial impact,and service delivery.CH2M HILL will facilitate a meeting with the City to establish its sewer system LOS categories,performance targets,and performance metrics applicable to the City management divisions. Once established,the performance indicators and LOS targets will provide the strategic framework for the development of CMOM support tools and planning processes. Task 2.2 Deliverables Sewer system performance indicators,LOS categories,and LOS performance targets and metrics will be developed under Task 2.2. Task 2.3—Sewer Utility Workforce Position Descriptions and Training Materials The purpose of Task 2.3 to refine the sewer utility personnel position descriptions and develop the following descriptions and training modules to support the City's CMOM plan: • City personnel position descriptions—While general sewer utility worker position descriptions are available for City employees,the descriptions of some key sewer utility positions will be revised to more clearly identify the most important responsibilities,skills,and personal qualities needed for effective and superior performance on the job.CH2M HILL will assist the City in refining six sewer utility workforce position descriptions to support the implementation of the City's CMOM plan. • Personnel training—Appropriately trained personnel reduce the City's risk of regulatory noncompliance, increase safety,and improve operations and maintenance(O&M)efficiency.Training is available for City employees. However,job training related specifically to CMOM compliance is needed.CH2M HILL will identify and/or develop appropriate CMOM training materials for sewer system workforce categories,including the following:management(understanding sewer system management and regulatory requirements); engineering/planning(understanding the technical workings of the sewer system);O&M(understanding detailed requirements of system components);and reporting staff(understanding CMOM reporting requirements). In addition,customer service and public information will be identified or developed to inform City customers who require an understanding sewer system service. Audience-focused training materials may include links to the City's maintenance management system,flow monitoring data,the hydraulic model,asset management or condition assessment information,field data forms, and public communication resources.The CMOM training materials will include recommendations to test the effectiveness of training with demonstrations or drills.The training information(such as written documentation, PowerPoint presentations,and training session videos)will be provided for easy access through the City's intranet and include a means to archive and report training activities. 3 WBG03 207 2 20 3146MKE CITY OF OSHKOSH-SCOPE OF SERVICES FOR CMOM SUPPORT TOOLS AND SECAP Task 2.3 Deliverables Six position descriptions and CMOM-focused training materials for City personnel and the sewer utility customers will be developed under Task 2.3. Task 2.4—Standard Operating Procedures Many sewer system O&M procedures are documented in standard operating procedures(SOPs),but these resources need to be standardized and updated to reflect the goals of CMOM plan.SOPs need to be indexed and made more readily accessible to City personnel. In a series of three workshops,CH2M HILL will collaborate with the City to revise 8 existing SOPs.Examples of possible SOPs include the following: • Main line cleaning • Force main repair • Closed-circuit television(CCTV)inspection(main or service laterals) • Lift station cleanout • Sanitary sewer overflow reporting • Sewer manhole repair • Sewer main repair:6-to 18-inch • Review of service orders and associated documents • Emergency sewer stop(main or service laterals) • Customer complaint response and tracking • Sewer system dye testing Task 2.4 Deliverables Eight CMOM-consistent sewer system SOPs will be developed under Task 2.4 Task 2.5—Information Management System Based on preliminary review of the City's sewer system information management system,better integration of preventative maintenance and inspections,work order tracking,equipment inventories,and condition assessment information would increase the benefits the City derives from its existing tools and processes. Linking this information to the City's GIS and the sewer system model supports the City's proactive,rather than reactive, sewer system management protocols. Through two workshops with City personnel,CH2M HILL will assist the City develop a data collection and management roadmap to describe how field data are collected,how data are stored,and how data are applied in decision making processes.A roadmap will address standardizing collected data to facilitate interpretation for both condition assessment and capacity evaluation. Maintenance information currently tracked in work orders may be moved to more automated maintenance management information software,like Cartegraph,which is currently used by City Water Utility.A computerized maintenance management system (CMMS)will be used to log the inspection and maintenance information so that it is readily summarized,tracked,and reported.A CMMS could eventually be fortified with handheld devices for efficient data collection in the field. Task 2.5 Deliverables A sewer system information management system roadmap and a roadmap supporting documentation(workshop meeting minutes)will be developed under Task 2.5. Task 2.6—Asset Management Asset management is an integrated set of processes to minimize the life-cycle costs of infrastructure assets,at an acceptable level of risk,while continuously delivering established levels of service. It comprises four key elements: 4 WEG032012203746MKE SCOPE OF SERVICES • Integrating processes • Minimizing life-cycle costs • Establishing level of service • Identifying an acceptable level of risk Asset management supports rigorous and defensible decision making that results in better-managed risk,improved public confidence,improved internal utility coordination and communication,effective information management, knowledge transfer and retention,and improved regulatory compliance. CH2M HILL will assist the City with the management of sewer system assets by identifying and prioritizing potential risks associated with its assets. Risk-reduction options will be identified for a select number of assets and asset groups having unacceptable risk levels,as determined by the City.The options will be evaluated for incorporation into the City's capital improvement plan(CIP)or into O&M protocols.The collaborative process used with result in an asset management tool that can be readily maintained by the City.The findings of the risk-based asset management process,decisions made,and recommendations will be summarized in a sewer system asset management report. Task 2.6.1 Asset Management Kickoff CH2M HILL will facilitate a task kickoff meeting with the City to establish and charter the asset management team that will include staff from City management,operations, maintenance,and other functional areas.The workshop will confirm the critical success factors for the asset management program,task milestones,and team member roles and responsibilities,all of which will be summarized in a task charter.CH2M HILL will also prepare information regarding the advantages and disadvantages of building the City's asset management tool in an Excel or GIS environment to facilitate the City's selection. Task 2.6.1 Deliverables An asset management charter and kickoff meeting minutes will be prepared under Task 2.6.1. Task 2.6.2 Develop Asset Hierarchies In a series of workshops CH2M HILL and City staff will develop an asset hierarchy for the sewer system from existing databases,staff knowledge,and drawings.If asset hierarchies cannot be completed during meetings, CH2M HILL will prepare draft hierarchies for review with City staff in informal follow-up meetings.The asset hierarchy comprises individual major assets and logical groups of minor assets. For example,if a lift station is an asset at the"parent" level,then individual pumps are assets at the"child"level.The depth of the hierarchy for this top-down method of evaluation depends on the type of asset and may extend to third or fourth sub-element levels.The asset management team will review and approve the final proposed asset hierarchies. Task 2.6.2 Deliverables Asset hierarchies will be developed under Task 2.6.2. Task 2.6.3 Develop Consequence Matrix Using the LOS categories and performance targets develop in Task 2.2,CH2M HILL will facilitate a workshop with the City to develop the criteria for scoring for the consequences of asset failure. Failure is defined as an asset not meeting its desired LOS. For example,failure of a lift station may mean loss of service due to pump failure,a piping or valve failure,loss of pump wet well structural integrity,or failure of primary—or emergency standby— electrical power supply.The assessment of vulnerability of sewer system assets will be considered in defining the consequences of asset failure.The definitions and scoring system will be aligned with the established levels of service and the asset management strategy. Task 2.6.3 Deliverables A consequence matrix and scoring system will be developed under Task 2.6.3. WBG0320122O3r46MKE 5 CJT7 OF OSHKOSH-SCOPE OF SERVICES FOR CMOM SUPPORT TOOLS AND SECAP Task 2.6.4 Develop Likelihood Matrix CH2M HILL will facilitate a workshop with the City to develop the likelihood of failure matrix and scoring system. The scoring system will include the initial grading criteria for rating the physical condition of infrastructure assets along with asset performance.The matrix will allow for consistent scoring and determination of the likelihood of asset failure. Task 2.6.4 Deliverables Condition grading criteria and a likelihood of failure matrix and scoring system will be developed under Task 2.6.4. Task 2.6.5 Evaluation of Assets Working with City staff,CH2M HILL will employ the results of the previous asset management tasks to evaluate the relative risk of infrastructure assets and to identify improvements to capital planning and maintenance activities.The City will determine whether the evaluation will be performed in an Excel or GIS environment.The following activities will occur: • Assign consequence levels to assets:CH2M HILL will facilitate a 1-day workshop with the asset management team to quantify the.consequence of asset failure using the consequence matrix and scoring system. • Determine likelihood of failure for assets:CH2M HILL will facilitate a 1-day workshop with the asset management team to quantify likelihood of asset failure using City staff knowledge of the physical condition and performance of the assets along with the matrix and scoring system. • Calculate relative risk for assets:Relative risk scores of assets or asset groups will be calculated based on consequence and likelihood of failure scores input by the asset management team.The assets will be prioritized by risk level and presented in a meeting for discussion and for selection of an acceptable level of risk as determined by City staff. • Determine risk reduction options:Once the relative risk of the assets and asset groups is determined, CH2M HILL and the City will identify risk reduction options(such as capital projects and maintenance actions) to reduce the risk associated with assets and asset groups posing a higher-than-acceptable risk level. Task 2.6.5 Deliverables Relative risk scores of asset hierarchy and risk reduction options will be developed under Task 2.6.5. Task 2.6.6—Sewer System Asset Management Report The work performed under Tasks 2.6.1 through 2.6.5 will be summarized in the sewer system asset management report.The findings documented in the report will be integrated with results of the Task 3 SECAP hydraulic analysis so investment decisions can be made based on risk-reduction and recommended capacity relief. Task 3—SECAP Despite the apparent adequacy of the sewer system capacity,the City has committed to developing a rigorous system-wide SECAP.The SECAP will meet the following requirements set forth in Paragraph 52 of the AO, Docket No.V-W-11-AO-09,issued by U.S. EPA on October 17,2011: By February 1,2012,Respondent shall prepared and submit to U.S.EPA a work plan for a Sewer Evaluation and Capacity Assurance Plan("SECAP"),for review and comment. By September 1,2013, Respondent shall prepare and submit the SECAP draft final report to U.S.EPA for review and comment. Task 3 activities will be performed in the following tasks: • Task 3.1—Project Startup/Data Collection and Review • Task 3.2—Hydrologic and Hydraulic Model Development • Task 3.3—Model Verification • Task 3.4—Capacity Analysis • Task 3.5—SECAP Draft Final Report 6 WBG032012203746MKE SCOPE OF SERVICES Task 3.1—Project Startup/Data Collection and Review Task 3.1.1—SECAP Kickoff Meeting Task 3.1.1 will bring the City's SECAP team together to review the SECAP goals and objectives,task scope, schedule,budget,and roles and responsibilities of project team members.The project team will comprise representatives from the City's Department of Public Works'Engineering,Street,and Utilities Divisions. Data collection and review needs will be confirmed during the kickoff meeting.The meeting will also include a discussion of recent fieldwork and data analysis activities,milestone events,and final deliverables. Task 3.1.2—Data Collection and Review As a follow-up to the data collection and review conducted by.the City to prepare the CMOM plan template and the work plan for SECAP,CH2M HILL will review the following data: • Recent sewer system reports • Recent sewer system flow monitoring data • Current City GIS • Rainfall data • Sewer system physical data • Pump station drawings,operations,and maintenance information Data review will enable CH2M HILL to identify information gaps and recommended actions to complete the data set required for hydraulic model development. Based on preliminary review,it appears that the City's GIS, engineering drawings,available flow monitoring,and other data available are sufficient to support sewer system model development. However,additional data needs may be identified and enhancement of the City's GIS may be needed to support model development. GIS Enhancement The GIS contains data on the locations of is sewer system facilities.Some of the location data will require updating. Location data required in the GIS includes latitude,longitude,lid elevation and depth for each manhole and size,upstream invert and downstream invert for each reach of pipe.Often this information must be calculated from other information(that is,longitude is calculate from state planar coordinates,or pipe invert is calculated from manhole lid elevation,depth.and offset).If the information is not included in.the GIS,then modeling and capacity assurance planning must supplement with assumptions or field measurement. If GIS enhancement is needed,CH2M HILL will draft a detailed scope to gather any essential data not contained in the GIS,estimate the cost and time line to complete the data gathering and quality assurance. Each questionable or missing geographic data item will be categorized as either non-essential to future planning,readily updated from other sources(i.e.,pipe size can be updated from record drawings),or requiring field verification. If GIS enhancement work in excess of 40 hours is required,CH2M HILL will identify additional data needs for the City to fill. Task 3.1 Deliverables Task 3.1 deliverables include the following:the meeting agenda and summary,including any revision to SECAP goals and critical success factors;a summary of the data that will serve as the foundation for the sewer system hydraulic capacity evaluation;and analysis of capacity enhancement measures will be prepared for inclusion in the SECAP draft final report to U.S. EPA. Task 3.2—Hydrologic and Hydraulic Model Development The City's GIS and U.S. EPA's stormwater management model (SWMM5)software will be used to build a hydraulic model of the sewer system. Pertinent GIS data to be used include the following:gravity pipes(length,invert elevations,and sizes);manhole rim elevations;and force main size and length.The model will also include lift station and wastewater treatment plant(WWTP)influent pump curve data,and wet well dimensions. W8(9032012203746MKE 7 CITY OF OSHKOSH-SCOPE OF SERVICES FOR CMOM SUPPORT TOOLS AND SECAP Model development will include the following activities: • Use the City's GIS to build a model of the sewer system,including 12-inch-diameter and larger pipes and pipes downstream of known problem areas. • incorporate lift station and WWTP operating strategies. • Incorporate sewer system projects currently in design or construction. • Perform a data gap analysis and identify proposed data-filling procedures.At present no data gaps are anticipated but experience shows data gaps are often identified during model development. • Assign rainfall in the City's sewer service area. • Distribute current dry weather flows to model nodes using population data and flow monitoring data from lift stations and the WWTP to develop a base flow condition. • Determine current wet weather flows using available flow monitoring data to determine SWMM5 unit hydrograph parameters to estimate rainfall-derived infiltration and.inflow. Current dry and wet weather flows will be used to develop the model.After model verification, 2035 projected future wastewater flows will be entered into the model. Task 3.2 Deliverables The model development process will be documented for reference for model verification and future model updates.The information will be included as a section of the SECAP draft final report to U.S. EPA. Task 3.3—Model Verification The model will be verified using flow data from the lift station operation logs,the WWTP influent flow meters, and the area-specific sewer system monitoring programs conducted by the City in 2009, 2010,and 2011. Model tolerances,consistent with standard industry practice,will be defined and documented as follows: • Dry weather verification:The diurnal dry weather flow calculated for each lift station and the WWTP will be used to develop dry weather flow diurnal patterns.The dry weather flow will be divided among the sewer sheds based on population.A model simulation will then be run to verify that the dry weather flow was properly allocated, • Wet weather verification:During the wet weather verification of the model,annual hourly data will be used. Monitored and modeled peak flow rates and wet weather volumes will be compared.The parameters of the hydrologic model will be adjusted until the difference between the monitored and modeled values at flow monitoring locations is deemed reasonable. The dry weather and wet weather flow data will be evaluated using the U.S. EPA Sanitary Sewer Overflow Analysis and Planning Toolbox.The software aids in the determination of the dry weather flow,diurnal pattern,and groundwater infiltration. In addition,any anomalies in the sewer system with unusual hydraulics or geometry will be noted and addressed in the model. Model verification efforts and findings will be reviewed with City sewer system personnel before concluding the verification effort. Once the model is verified for existing conditions,2035 forecasted wastewater flows will be entered into the model for evaluation of future system capacity and for the analysis of appropriate capital improvements. Task 3.3 Deliverables At completion of Task 3.3,a verified hydraulic model for use in system evaluation and capital planning will be delivered. In addition,a summary of the sewer system hydraulic model verification process and findings will be prepared for inclusion in the SECAP draft final report that will be submitted to U.S. EPA. a WBG032012203746MKE SCOPE OF SERVICES Task 3.4—Capacity Analysis The purpose of capacity assurance planning is to determine sewer system capacity conditions and to identify restrictions and potential overflow locations. Task 3.4.1—Establish Target Level of Service The model will be used to analyze how the sewer system performs during two hydrologic events with defined return periods(for example,1-year and 5-year recurrence interval storms). For the analysis,synthetic rainfall hyetographs will be developed for the selected storms.The duration of the storms will be determined to be consistent with the drainage area characteristics. The model will be used to simulate the storms to predict the resulting sewer system wet weather response. Peak flow rates at critical points within the system and hydraulic restrictions will be identified from model simulations. To analyze the capacity of the sewer system,target level of service or performance criteria will also be established consistent with industry standards. For example,an acceptable level of system surcharge may be a selected performance criterion.Surcharge is defined as the difference between the manhole rim elevation and the peak hydraulic grade line.The freeboard that results from the storm simulations will be compared to the surcharge to determine which reaches of the sewer system have the potential for basement or manhole flooding problems for the level of service analyzed. Target level of service or performance criteria will be used to conduct the hydraulic model analysis. Task 3.4.1 Deliverable A summary of the basis of the capacity analysis—the selected storms and defined sewer system performance criteria—will be prepared for inclusion in the SECAP final draft report that will be submitted to U.S. EPA. Task 3.4.2 Hydraulic Model Analysis After model verification and establishment of the storm scenarios and sewer system performance targets,the model will be used to identify restrictions in the existing system under existing dry and wet weather flow conditions.The analysis will include definition of the impacts on the system from the selected storms and evaluation of various sewer system hydraulic restriction relief options using the model.The evaluation will typically include the following solution options: • Additional infiltration and inflow removal • Relief pipe gravity main installation • Real-time controls • Force main parallel • Pipeline replacement • Lift station upsize and expansion • Satellite equalization storage with reduced gravity main or lift station installation • Increased capacity through trenchless pipeline renewal and rehabilitation To increase the City's knowledge of system performance and to measure improvement over time, recommendations resulting from the model analysis will likely also include proposals for additional flow monitor studies and the installation of permanent flow monitors in the system. Potential capital improvement will be simulated with the model to demonstrate effectiveness.Conceptual, planning-level costs will be prepared for recommended capacity relief measures. Task 3.42 Deliverables The results of the capacity analysis,including identification of hydraulic restrictions under current year and year 2035 forecasted flows,will be summarized. Descriptions of potential capacity relief projects,along with estimated capital costs,will be prioritized for implementation and summarized for inclusion in the SECAP draft final report that will be submitted to U.S. EPA. WBG032012203746MKE 9 CITY OF OSHKOSH-SCOPE OF SERVICES FOR CMOM SUPPORT TOOLS AND SECAP Task 3.5—SECAP Draft Final Report The SECAP draft final report to U.S. EPA will include the comprehensive summaries drafted for each task,a report introduction,and an executive summary.A preliminary draft report will be submitted for City review.Input and review comments from City personnel will be incorporated in the report submitted to U.S. EPA. Task 4—Continued CMOM Implementation Assistance Task 4 will provide further assistance,as needed,to assist the City in applying the tools developed under Tasks 2 and 3 to effectively incorporate CMOM documentation and communication into the standard operating procedures throughout the affected City departments. Further assistance may be needed to support implementation of CMOM plan recommendations. Task 4.1—Recommendations for Implementation Assistance CH2M HILL will assist the City with the following CMOM implementation planning and reporting activities: • CMOM-related reporting—CH2M HILL will assist the City to develop a schedule for CMOM related reports. For the first year(2013),CH2M HILL will assist in the development of draft CMOM related reports,providing at least 10 days for City review and refinement prior to submission. For the following year(s),CH2M HILL will provide reminders and quality assurance review for City staff responsible for compiling and transmitting each. required CMOM-related report. • Annual O&M budget projection—CH2M HILL will assist in summarizing the recommendations of Tasks 2 and 3 into projected staff,equipment,and outside services needed to implement the CMOM plan for each of the next 5 years.CH2M HILL will document the information in a manner that readily supports the annual O&M budget process. • Capital project justification—CH2M HILL will work with City staff to evaluate each of the recommended sewer system capital projects.CH2M HILL will develop protocols for documenting project justification by linking it to the cost tools and the sewer system performance objectives and measures. • Capital project sequencing—CH2M HILL will work with the City staff to apply previously identified metrics to prioritize and sequence capital projects for the next 5 years by developing schedules to maximize early improvement in sewer system performance measures while staying within known budget restraints. 10 W80032012203746MKE Engineering Services Compensation The proposed compensation for the scopes services summarized in Table 1 is$229,200.Projected activities in 2013 and 2014 will performed under separate agreement. TABLE 1 Level of Effort and Compensation Summary Activity 2012 2013 2014 Task 1—Project Management and QA/QC Project Management and QA/QC 100 hours,$22,000 40 hours,$10,000 20 hours,$6,000 Task 2—CMOM Support Tools 2.1—Sewer System Operational Tabletop Drill 88 hours,$14,800 - - 2.2—Sewer System Performance Indicators 24 hours,$6,300 - - 2.3—Sewer Utility Workforce Position Descriptions and Training 168 hours,$26,700 - - 2.4—Standard Operating Procedures 206 hours,$29,800 - - 2.5—Information Management System 72 hours,$13,900 - 2.6—Asset Management 264 hours,$49,900 Task 3—SECAP 3.1—Project Startup/Data Collection and Review 56 hours,$8,800 - - 3.2—Hydrologic and Hydraulic Model Development 210 hours,$28,100 - 3.3—Model Verification 144 hours,$20,000 - - 3.4—Capacity Analysis 350 hours,$48,500 234 hours,$32,400 - 3.5—SECAP Draft Final Report - 126 hours,$17,000 - Task 4—Continued CMOM Assistance 4.1—Recommendations for Implementation Assistance 60 hours,$10,300 724 hours,$10,300 60 hours,$10,300 TOTAL 1,478 hours,$229,200 $119,600 80 hours,$16,300 WB003 2012 203 7 4 6MKE 11 References City of Oshkosh,WI. 2008.2007 Compliance Maintenance Annual Report. May 14. City of Oshkosh,WI. 2009.2008 Compliance Maintenance Annual Report.June 3. City of Oshkosh,WI. 2010.2009 Compliance Maintenance Annual Report. May 21. City of Oshkosh,WI. 2011a.Annual Report of the Wastewater Treatment Plant,January 1-December 31,2010. City of Oshkosh,WI. 2011b.Comparison of Existing and Newly Approved"Sewer User Charge" Rates. Retrieved 9/21/2011 from http://www.ci.oshkosh.wi.us/. March 22. City of Oshkosh,WI. 2011c.2010 Compliance Maintenance Annual Report.June 6. City of Oshkosh,WI. 2011d.2011 Field Checklists:Flush List,Grease List, Manhole Covers,Root Cutting List,Odd Spots.Received July 29. City of Oshkosh,WI.2011e. EPA Administrative Order:Fourth Amendment,Docket No.V-W-11-AO-09.October 13. City of Oshkosh. 2012. Capacity,Management,Operations,and Maintenance Plan Draft Report.January 31. City of Oshkosh,WI,Department of Community Development Planning Services Division.2006.Development Planning Handbook. March. City of Oshkosh,WI, Human Resources Division. 2010.Employee Handbook. December 14. East Central Wisconsin Regional Planning Commission(ECWRPC).2007.ECWRPC 2030 Oshkosh Sanitary Sewer Service Area. November 6. East Central Wisconsin Regional Planning Commission. 2008. ECWRPC 2008 Goals,Strategies and a Plan for Action Chapter 7:Community Facilities.April 25. Water Environment Federation. 2006.Guide to Managing Peak Wet Weather Flows in Municipal Wastewater Collection and Treatment Systems. Wisconsin Department of Natural Resources. 2006.General Permit to Discharge under the Wisconsin Pollutant Discharge Elimination System,City of Oshkosh. February 28. Wisconsin Department of Natural Resources. 2007.WPDES Permit to Discharge under the Wisconsin Pollutant Discharge Elimination System,City of Oshkosh. March 20. WBG032012203746MKE 13