HomeMy WebLinkAbout08. 12-253
R E V I S E D
MAY 22, 2012 12-253 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AMEND AWARD OF BID FOR CHILLER REPLACEMENT FOR
OSHKOSH CONVENTION CENTER TO EGI MECHANICAL INC. TO
INCLUDE ALTERNATE 1 ($186,551.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for replacement
chillers, pump and control systems, and two variable frequency driven pumps for the Oshkosh
Convention Center; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
EGI MECHANICAL, INC.
1000 East Pearl Street
Seymour, WI 54165
Total Bid Including Alternate 1: $186,551.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7204-06237 Equipment Improvement Fund -- Roofing / HVAC
Improvements
Indicates Revision
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
54903-1130 City of Oshkosh
10—
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Bureau Manager
DATE: May 10, 2012
RE: Amend Bid-Convention Center Chiller Replacement
BACKGROUND
At their April 24, 2012 meeting the Common Council awarded the chiller replacement for the
Convention Center to EGI Mechanical, Inc. for $179,616. Since this award City staff has been
made aware that the original bid tab did not include alternate 1 bids which included the
installation of two variable frequency driven (VFD) pumps for the chiller system. City staff has
verified that EGI Mechanical Inc. still maintains the low bid among all bidders with the inclusion
of their respective alternate 1 bids. The amended bid tab is attached.
ANALYSIS
Since these pumps are projected to improve energy efficiency of this system by 20%, and since
the original bid award did not include the cost for these pumps, City staff is recommending the
original bid award to EGI Mechanical be amended to include their alternate 1 bid as per the
attached bid tab.
FISCAL IMPACT
The fiscal impact of the original bid award was $179,616. Adding EGI Mechanical Inc.'s
alternate 1 bid ($6,935) to this original award will amend this award to $186,551. This project
will be funded from the Roofing/HVAC Improvements project (A/N #: 323-0130-7204-06237)
listed in the 2012 CIP Property Improvement Fund.
RECOMMENDATION
Purchasing recommends amending the April 24, 2012 Common Council award of this bid to EGI
Mechanical Inc. for $179,616 to include alternate 1 bid ($6,935) for an amended total bid of
$186,551.
Respectfully Submitted, Approved:
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Jon Urben, General Services Bureau Manager Mark Rohloff, City Manager
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BID TABULATION
CHILLER REPLACEMENT-OSHKOSH CONVENTION CENTER
BIDS OPENED APRIL 13,2012
NAMES OF BIDDERS BID ADDENDUM BID BOND COI QUALIFICATION
1 FORM
Hurckman Mechanical Industries Inc
1450 Velp Ave $190,521.00 X X X X
PO Box 10977
Green Bay WI 54307-0977
EGI Mechanical Inc
1000 East Pearl St $186,551.00 X X X X
PO Box 65
Seymour WI 54165
Gartman Mechanical
520 W South Park Ave $207,650.00 X X X X
Oshkosh WI 54902