HomeMy WebLinkAbout01. 12-251
MAY 22, 2012 12-251 RESOLUTION
(CARRIED___7-0_____ LOST________ LAID OVER________ WITHDRAWN_______)
PURPOSE: APPROVE FINAL RESOLUTION FOR SPECIAL ASSESSMENTS
FOR CONTRACT NO. 12-14 / HOT-MIX ASPHALT MILLING &
PAVING / POBEREZNY ROAD
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the Common Council of the City of Oshkosh held a public hearing on
the 22nd day of May, 2012, at 6:00 p.m. for the purpose of hearing all interested persons
concerning the preliminary resolution and report of the City Manager (Board of Public
Works) on the proposed improvements as listed below, pursuant to the initial resolution
adopted May 9, 2012, by the Oshkosh Common Council of the following named streets:
Hot-Mix Asphalt Mill & Overlay, Grading and Graveling:
Poberezny Road – Waukau Avenue to Waupun Road
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh as follows:
1. That the report of the City Manager, acting as the Board of Public Works,
pertaining to the construction of the above described public improvements, including plans
and specifications therefor, is hereby adopted and approved with the following
modifications:
a.
b.
c.
2. That the action of the City Manager in advertising for bids and to carry out the
work of such improvements in accordance with the reports of the City Manager and in
accordance with the said resolution heretofore adopted, is hereby approved, ratified and
confirmed.
3. That payment for said improvements be made by assessing the cost to the
property benefited as indicated in said report, except as modified herein.
MAY 22, 2012 12-251 RESOLUTION
CONT'D
4. Assessments shown on the report represent an exercise of the police power and
have been determined on a reasonable basis and are hereby confirmed.
5. That the assessments for all projects included in said report are hereby
combined as a single assessment but any interested property owners shall be entitled to
object to each assessment separately or all assessments jointly for any purpose or
purposes.
6. That the assessments may be paid in cash, or in installments pursuant to Section
25-83 thru 25-89 of the Oshkosh Municipal Code, said deferred payments to bear interest
at the rate of six percent (6%) per annum on the unpaid balance. The City Clerk shall
publish an installment assessment notice in accordance with Section 66.0715(3)(e) of the
Wisconsin Statutes in the official newspaper of the City.
7. The City Clerk is directed to publish this resolution in the OSHKOSH DAILY
NORTHWESTERN, the official newspaper of the City.
8. The City Clerk is further directed to mail a copy of this resolution to every
property owner whose name appears on the assessment roll whose post office address is
known or can with reasonable diligence be ascertained.
PAMELA R.UBRIG
City Clerk
ANGELA J.JOECKEL
Deputy City Clerk
CITY HALL
OJHK(� ��H j 215 Church Avenue
W P.O.Box 1130
ON THE WATER Oshkosh,WI
54902-1130
May 11, 2012
Dear Property Owner:
Please find enclosed the following documents for your information and review:
1. A letter of explanation from Public Works Assistant Director Steven Gohde.
2. The Initial Resolution adopted by the Oshkosh Common Council, which began the process
for the improvement(s) adjacent to your property.
3. Notice of Public Hearing to be held by the Oshkosh Common Council on May 22, 2012
regarding assessments, which will be set with the adoption of the final resolution, also
scheduled for adoption on May 22, 2012.
4. Special assessment payment plan options explaining the payment choices after Contract
No. 12-14 is certified as complete—payment choice or payment is not accepted at this time.
5. Assessment sheet indicating properties involved in the proposed project, the property
footage, price per foot and estimated total assessment to the property.
If you wish to appear before the Council before the final resolution is adopted to proceed with
the construction, please refer to the "Notice of Public Hearing"enclosed.
If you have any questions regarding the above listed documents, please contact the Public
Works Department (236-5065) or the City Clerk (236-5011), Monday through Friday, 8:00
a.m. until 4:30 p.m.
Sincerely,
Y OF OSHKOSH
t
PAMELA R. UBRIG
CITY CLERK
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,4903--1130 City of Oshkosh
#1
OfHKO/H
May 11,2012
Subject: Assessments for Asphalt Paving,Grading and Graveling,and Asphalt Drive Approaches
Contract 12-14
To Property Owners on:
> POBEREZNY ROAD,from Waukau Avenue to Waupun Road
A public hearing is scheduled for Tuesday,May 22, 2012, at 6:00 p.m. in the Common Council Chamber of the
Oshkosh City Hall to consider the following improvements to your street: asphalt paving, grading and
graveling, and driveway approaches and the levy of special assessments that partially cover the cost of the
improvements. Assessments are not due until the project is certified as complete and then can be paid by any
one of the plans as outlined by the City Clerk's information on payment plan options. Based upon the City of
Oshkosh assessment policy, the assessable portions of the project have been identified and are outlined on the
attached assessment worksheet(s). The quantities and costs are estimates and will be adjusted to actual
quantity installed and the unit costs will be adjusted according to the assessment policy based on bid prices.
The final cost will not increase above the estimated total without another public hearing. Questions in regard to
payment of Special Assessments can be answered by calling the City Clerk's office at (920)236-5011.
Questions in regard to the construction project in general can be answered by calling the Department of Public
Works Engineering Division at(920)236-5065.
The sequence of construction has not yet been scheduled with a contractor. Work is anticipated to begin in late
May. All work within this contract is scheduled to be completed by the end of July 2012.
The project construction will consist of the following elements: new asphalt pavement, grading and graveling,
and drive approaches. Prior to the completion of the project, all disturbed areas will be topsoiled, seeded, and
covered with erosion mat (the property owner is responsible for watering the newly vegetated areas). The
matting placed over the seed is biodegradable; please do not remove the mat because it serves as mulch for
the new grass. Please set your lawn mower to the highest setting when mowing the new grass areas for the
first few mowings.
If you have any questions on the proposed assessments or the project construction, you can contact the Public
Works Engineering Division at(920)236-5065.
Sincerely,
Steven M. Gohde, P.E.
Assistant Director of Public Works
SMG/tlt
Enclosures
Page 1 of 1
t\Engineering\12-14 Poberezny Rd Asphalt Paving\Project_Infanrmt ion\Correspondence\Letters112-14 Assessments Letter#1_5-11-12.docx
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#2
MAY 9, 2012 12-235 RESOLUTION
(CARRIED X LOST LAID OVER WITHDRAWN )
PURPOSE: AMEND INITIAL RESOLUTION FOR SPECIAL ASSESSMENTS
FOR CONTRACT NO. 12-14 / HOTMIX ASPHALT MILLING &
PAVING / POBEREZNY ROAD
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the Common Council previously approved an initial resolution that did
not include grading and graveling;
NOW, THEREFORE BE IT RESOLVED BY the Common Council of the City of
Oshkosh as follows:
1. The Common Council hereby declares its intention to exercise its police
power under Section 66.0703 and 66.0705 of the Wisconsin Statutes to levy special
assessments upon property within the following described areas for benefits conferred
upon such property by improving the following:
Hot-Mix Asphalt Mill & Overlay, Grading and Graveling:
Poberezny Road —Waukau Avenue to Waupun Road
2. The total amount assessed against such district shall not exceed the total
cost of the improvements and the amount assessed against any parcel shall not be
greater than the benefits accrued thereto from said improvements.
3. The assessments against any parcel may be paid according to the
provisions of Section 25-83 through 25-89 of the Oshkosh Municipal Code.
4. The governing body determines that the improvements constitute an
exercise of the police power for the health, safety, and general welfare of the municipality
and its inhabitants.
5. The Board of Public Works is directed to prepare a report consisting of:
(a) Final plans and specifications for said improvements.
(b) An estimate of the entire cost of the proposed work or improvements.
(c) An estimate as to each parcel of property within the assessment
district of:
MAY 9, 2012 12-235 RESOLUTION
CONT'D
(1) The assessment of benefits to be levied for each improvement.
(2) The damages to be awarded for property taken or damages by
each improvement.
(3) The net amount of benefits over damages or the net amount of
damages over benefits for each improvement.
(4) The total assessment against each parcel
Upon completion of such report, the Board of Public Works is directed to file a copy
thereof in the City Clerk's Office for public inspection.
6. Upon receiving the report of the Board of Public Works, the City Clerk is directed
to give notice of a public hearing on such reports as specified in Section 66.0703(7)(a) of
the Wisconsin Statutes. The hearing shall be held before the Common Council at the
Council Chambers, Room 406 in the City Hall at a time set by the Clerk in accordance
with the Wisconsin Statutes. The assessment against any parcel may be paid in cash,
paid with the first property tax installment, or in ten (10) installments if the total amount of
the assessment is greater than five hundred dollars ($500.00) or fifteen (15) installments
if the total amount of the assessment is greater than one thousand dollars ($1000.00).
7. The installation of said street improvements shall be accomplished according to
the provisions of Section 25-3 through 25-11 of the Oshkosh Municipal Code.
#3
NOTICE OF PUBLIC HEARING
Office of the City Clerk, City of Oshkosh, Winnebago County, Wisconsin:
Please take notice that the City Council of the City of Oshkosh has declared its intention to
exercise its power under Section 66.60 of the Wisconsin Statutes, to levy assessments upon
property for benefits conferred upon such property by providing the following improvements
fronting upon the following described streets:
HOT-MIX ASPHALT MILL & OVERLAY, GRADING & GRAVELING
Poberezny Road — Waukau Avenue to Waupun Road
The report of the Public Works Director and City Manager showing proposed plans and
specifications, estimated costs of improvements, proposed assessments and awards of
damages is on file in the Office of the City Clerk and can be inspected there on any business day
between the hours of 8:00 a.m. and 4:30 p.m.
Notification that the City Manager(Board of Public Works) and City Council will hear all persons
interested or their agents or attorneys concerning the matters in the preliminary resolutions
authorizing awards of damages at 6:00 p.m. in the Council Chambers in the City Hall, Oshkosh,
Wisconsin on MAY 22, 2012.
All objections will be considered at said hearing and thereafter the amount of assessment will be
finally determined.
CITY OF OSHKOSH
PAMELA R. UBRIG
PUBLISH: 5/12/2012 CITY CLERK
#4
SPECIAL ASSESSMENT PAYMENT PLAN OPTIONS
AFTER
CONTRACT NO. 12-14 IS CERTIFIED AS COMPLETE
CONTRACT NO 12-14 WILL CONSIST OF:
HOT-MIX ASPHALT MILL & OVERLAY, GRADING & GRAVELING
Poberezny Road —Waukau Avenue to Waupun Road
Included in this mailing, is an estimated amount(quantities and costs) of the special assessment(sheet
#5) against your property or properties. A statement of the same is on file in the office of the City Clerk.
Once Contract No. 12-14 is certified as complete by the Public Works Department, the final amount
(quantities and costs) of the special assessment against your property or properties will be mailed to you.
At that time you will also receive the paperwork to select a payment choice for the special assessments.
PAYMENT CHOICE OR PAYMENT IS NOT ACCEPTED AT THIS TIME.
THE PAYMENT OPTIONS SHEET YOU WILL RECEIVE AFTER THE CONTRACT IS CERTIFIED AS
COMPLETE WILL HAVE THE FOLLOWING OPTIONS:
INVOICE - PAYMENT WITHIN 30 DAYS
If you choose this option, the City of Oshkosh will then send you a special assessment invoice and you
must make payment within thirty days of that notice.
If the payment is not made within thirty days after receiving the special assessment invoice, 6% interest
accrues from the date of notification.
If after making this selection, the property owner fails to make payment to the City Treasurer; the entire
amount including interest will be placed on the next property tax bill.
TOTAL ASSESSMENT ON NEXT TAX BILL IN FULL
Property owners may elect to pay 100% of the assessment on the next designated real estate property
tax bill, without interest. The total amount of the assessment will be included on and payable in
conjunction with the next designated property tax bill.
TEN ANNUAL INSTALLMENT PAYMENTS ON PROPERTY TAX BILL (ASSESSMENT MUST BE IN
EXCESS OF $500.00)
The amount of the assessment will be placed on the property tax bill with interest at 6% on the unpaid
balance per year over the ten- (10) year period. The annual assessment payment and interest will be
included in each year's tax bill payment. The assessment balance may be paid in full at any time during
the ten-year period, with interest pro-rated to the month of payment. (Applies to assessments in excess of
$500.00.)
FIFTEEN ANNUAL INSTALLMENT PAYMENTS ON PROPERTY TAX BILL(ASSESSMENT MUST BE
IN EXCESS OF $1,000.00)
The amount of the assessment will be placed on the property tax bill with interest at 6% on the unpaid
balance per year over the fifteen-(15) year period. The annual assessment payment and interest will be
included in each year's tax bill payment. The assessment balance may be paid in full at any time during
the fifteen-year period, with interest pro-rated to the month of payment. (Applies to assessments in
excess of$1,000.00.)
CITY OF OSHKOSH
PAMELA R. UBRIG
CITY CLERK
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