HomeMy WebLinkAbout11. 12-227
MAY 9, 2012 12-227 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR CARPET REPLACEMENT FOR OSHKOSH PUBLIC
LIBRARY TO H.J. MARTIN & SON, INC. ($85,020.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for new carpet for
the second floor of the public area of the Oshkosh Public Library; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
H.J. MARTIN AND SON, INC.
320 S. Military Avenue
Green Bay, WI 54307
Total Bid: $85,020.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-1060-6426-06232 Property Improvement Fund – Library Carpet Replacement
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
54903-1130 City of Oshkosh
Of HKQ/H
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Bureau Manager
DATE: April 30, 2012
RE: Bid for Carpet Replacement- Oshkosh Public Library
BACKGROUND
The Common Council allocated $130,000 in the 2012 CIP to carpet the second floor of
the public area of the library, replacing carpet that was installed in 1994. Purchasing and
Library staff worked to develop bid specifications for this project. Bid specifications
were advertised in the local paper and also sent to vendors that bid on carpet replacement
projects at the Library in the past.
ANALYSIS
A project walkthrough was conducted with vendors on April 2, 2012. Bids were received
on April 23, 2012. The bid tab is attached. After reviewing the sole bid received it was
the consensus of City staff that the bid received from H.J. Martin & Son, Inc. was very
competitive and met all bid specifications. It should be noted that this same vendor was
the low bid for the carpet installation projects of the Library's first floor and lower level
areas done in 2011. Library staff has been very pleased with their work on these projects.
FISCAL IMPACT
This project was budgeted in the 2012 CIP for $130,000. The fiscal impact of this bid
award is $85,020. Funding for this project would be charged to CIP A/N #: 323-1060-
7214-06232.
RECOMMENDATION
City staff recommends the Common Council award this bid to H.J. Martin & Son, Inc.
for $85,020. Please contact Oshkosh Public Library Director Jeff Gilderson-Duwe or
myself if you have any questions regarding this project.
Respectfully Submitted, Approved:
4,24/e."-
Jon G. Urben, General Services Bureau Manager City Manager
t,
CARPET TILE REPLACMENT-2ND FLOOR
FOR THE OSHKOSH PUBLIC LIBRARY
BIDS OPENED APRIL 23, 2012
VENDOR INFORMATION TOTAL BID BID BOND COI CON. QUAL.
FORM
HJ Martin and Son
320 S Military Ave $85,020.00 X X X
Green Bay WI 54307