HomeMy WebLinkAbout09. 12-225
R E V I S E D
MAY 9, 2012 12-225 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR INDUSTRIAL MOTOR GRADER FOR STREETS
DIVISION TO BROOKS TRACTOR, INC. ($264,400.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for an Industrial
AWD Motor Grader for the Street Division; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
BROOKS TRACTOR, INC.
1031 Lawrence Drive
De Pere, WI 54115
Total Bid Without Trade: $264,400.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0430-7204-06221 Equipment Improvement Fund – Motor Grader
Indicates Revision
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
ellilli111"11113
OIHKO/H
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G.Urben, General Services Bureau Manager
DATE: May 7, 2012
RE: Bid for Industrial Motor Grader for Streets Division
BACKGROUND
The Common Council allocated $300,000 in the 2012 CIP Major Equipment Replacement Fund
to purchase an industrial all wheel drive motor grader. This unit will be used in grading of gravel
roads, shoulders and breaking up of roads for street repaving. This unit will also play a vital role
in our snow and ice removal operations.
Since the bid memo was submitted Public Works has indicated they now believe they can realize
more operational cost savings from keeping the current grader vs. the $38,000 trade-in value for
the unit. Their analysis concluded that while the current grader could not be considered a solid
front line vehicle for snow/ice removal operations, keeping it would offer more versatility as a
good back line vehicle for such situations. As such, City staff would like to request this bid award
be revised to only recommend the purchase of the new grader as per the bid amounts noted on the
attached bid tab.
ANALYSIS
Street Division and Purchasing staff reviewed and prepared proposals seeking vendors for this
unit. Bids were advertised in the local paper and posted online on NovusVendor. Bids were
received on April 20, 2012. The bid tabulation is attached. Our bid review concluded the low bid
from Brooks Tractor Inc. met the bid specifications.
FISCAL IMPACT
This unit was budgeted in the 2012 CIP for $300,000. The net fiscal impact of this unit is
$264,400. Funding for these units would be charged to A/N#: 323-0430-7204-06221.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Brooks Tractor Inc. for
$264,400.
Respectf 1 u mitted, Approved:
--°tea. ,� . e?— ''
v
Jon G.Urben, General Services Bureau Manager City Manager
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