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HomeMy WebLinkAbout05. Museum Board Minutes 3/1/2012 MINUTES OF THE MARCH 2012 MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD Approved at the April 5, 2012 Board meeting The regular March meeting of the Oshkosh Public Museum Board was held on Thursday, March 1, 2012 in the Lecture Room of the Museum. Board President Eugene Winkler called the meeting to order at 4:04 pm. The roll was taken: Present: Ms. Drew Absent: Mr. Haffeman Ms. Fenrich Ms. Kujawa Mr. Rego Mr. Metz Mr. Winkler Ms. Moldenhauer Mr. Moore Mr. Winkler designated Ms. Drew to fill the vacancy of Carol Kujawa. Also in attendance: Museum Director Brad Larson, Assistant Director Michael Breza, Auxiliary President Barb Shirtz, Leadership Oshkosh representative Steven Klegon, University of Wisconsin-Oshkosh student Abby Nies and Brenda Hauber recording the minutes. The minutes of the February 2, 2012 board meeting were read. Carol Fenrich moved that the minutes be approved. Rick Rego seconded the motion. There being no discussion Mr. Winkler called for the roll call vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The minutes of the February 2, 2012 board meeting were accepted. The March 2012 bill listing was then read. Rick Rego moved that the bill listing be approved for payment. Diana Drew seconded the motion. Following a very brief discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The March 2012 bill listing was approved for payment. The next item on the agenda was the receipt and filing of the end of the year reports on museum funds held at the OACF. Rick Rego moved that the reports be received and filed. Diana Drew seconded the motion. A brief discussion of the funds took place. At the conclusion Mr. Winkler called for the roll call vote which went as follows: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Rego Mr. Winkler With a unanimous vote in favor, the motion was passed. The end-of-the- year reports held at the OACF were received and filed. Moving to the next agenda item, Mr. Winkler then brought the board up-to-date on the progress with the Durow Trust. He reported that the working group is close to making a decision between the three firms asked to make presentations. The final meeting is scheduled for March 27 at 1 p.m. Mr. Winkler then asked Mr. Larson to present his Director's Report. He began with the Request for Proposal (RFP) for landscape design. The City allocated $45,000 in the 2012 Capital Improvement Fund for this purpose. Mr. Larson pointed out that the objective is to develop the grounds so they enhance the museum and become an integral part of our patrons' visit; he provided a site map showing the areas that would be impacted. The plan is to release the RFP early enough so the proposals could be presented at the April or May meeting. Once a firm is selected, the intention is to have the design completed by August so implementation costs can be submitted as part of the 2013 Capital Improvement Budget, with the initial focus on infrastructure such as an in-ground irrigation system and electrical power. Some of the suggestions for enhancing the grounds include: changing the west walk; making the fountain operational; creating seating areas with at least one area large enough to accommodate a group of 20-25 people; mitigating traffic noise. The update on the Carriage House storage system is that most of it is now installed and Joan is bringing Native American artifacts from the basement and storing them in their new locations. After the move is complete the furniture will be transferred to the Carriage House basement. That will free up the Billiard Room of the Sawyer House. Mr. Larson then reported that this Sunday, March 4 will be the last day for the Ruing! exhibit. He stated that there has been an increase in attendance during the last few weeks. The removal of the dresses, mannequins, accessories will begin the following week. It will be a fairly long process because of the care required. He explained that platforms will be stored at the County building. In conclusion, Mr. Larson announced that the State of the City event will be held on Monday, March 19 at the Convention Center. The evening will begin with a "Meet and Greet" from 6:00 until Mr. Rohloff delivers his State of the City Address at 6:30. After that there will be time to view the exhibits of City's departments. Mr. Larson encouraged board members to attend. There was no President's Report, nor any statements from the board members. Ms. Shirtz then said there had been a change to the program that will be presented at their March meeting. They could not contact the scheduled tea ceremony speaker so they invited a staff member from the Oshkosh Public Library to discuss technological changes at the library including eBooks. The auxiliary is hoping to present some type of program for the June opening of Toys. With no further business before the board, Rick Rego moved and Carol Fenrich seconded the motion to adjourn. The voice vote went as follows: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Rego Mr. Winkler The voice vote was unanimous in favor and the motion was passed. The meeting was adjourned at 4:34 pm