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DOWNTOWN OSHKOSH BID BOARD MINUTES
April 5, 2012
PRESENT:
David Sparr, Megan Lang, Sandy Prunty, Michael Russell, Todd Cummings, Jeff Jahnke,
Melody Wollangk
EXCUSED:
Kurt Koeppler, Jim Stapel, David Hetzel, Kris Larson, Joshua Marquardt
STAFF:
Cassie Cook, Jeffrey Nau
OTHERS:
None
I - CALL TO ORDER
Chair David Sparr called the special meeting to order at 9:37 am and a quorum was declared present.
II – APPROVE LANDSCAPE MAINTENANCE CONTRACT
Mr. Nau gave background information as to why the Board needed to reapprove the landscape maintenance
contract at the original bid amount. BID Manager Cook briefly went over the contract and informed the Board
that banners and flower pot maintenance is no longer part of this contract, however, the lowest bid still came in
approximately $1,000 higher than what was paid out last year.
Discussion followed on the performance of the contracted work that was completed last year. Mr. Russell
inquired if the contract could be canceled if the work performed was not what was expected by the Board. Mr.
Nau responded that the BID Manager would have to document several instances of unsatisfactory work
performed by the contractor prior to any action taken to terminate the contract. Ms. Cook referenced the
Suspension and Termination section of the contract to the Board. The Board’s consensus was that the BID
Manager should document all instances of subpar work and reliability with communications with the contractor
for the duration of this contract.
Ms. Prunty inquired if the contractor was still required to report to the Beautification Committee. Mr. Nau
responded that the contractor is only to report to the BID manager. All issues and concerns BID businesses
have regarding the performance of the contractor should be reported directly to the BID Manager. Mr.
Cummings suggested including a section in the BID Newsletter instructing businesses to contact Ms. Cook if
there are any issues with trash or landscaping.
Chair Sparr offered to compose a letter to the contractor informing them of the BID’s concerns. The letter will
also state that immediate attention is needed for trash pickup since this contract is being implemented later than
originally planned.
Mike Russell motioned for approval of the Landscape Maintenance Contract with Ground Effects of Wisconsin,
Inc. in the amount of $15,070. Todd Cummings seconded the motion which passed unanimously.
III – APPROVE TRANSFER OF FUNDS FOR LANDSCAPE MAINTENANCE CONTRACT
Ms. Cook explained to the Board that an additional $1,000 was needed to fund the Landscape Maintenance
Contract at the original bid price. There was no further discussion on this item.
Jeff Jahnke motioned for the transfer of $1,000 from Future Reserves to Contracted Services for the Landscape
Maintenance Contract. Sandy Prunty seconded the motion which passed unanimously.
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DOWNTOWN OSHKOSH BID BOARD MINUTES
April 5, 2012
IV - ADJOURNMENT
With there being no further business, Mike Russell moved for the meeting to be adjourned at 9:54 am. Sandy
Prunty seconded the motion which passed unanimously.
Respectfully Submitted,
Jeffrey Nau
Associate Planner
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