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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES March 30, 2012 PRESENT: Sandy Prunty, Michael Russell, Todd Cummings, Melody Wollangk, Jim Stapel, Joshua Marquardt EXCUSED: David Sparr, Megan Lang, Kurt Koeppler, David Hetzel, Kris Larson, Jeff Jahnke STAFF: Cassie Cook, Jeffrey Nau OTHERS: Steve Gohde – Assistant Director of Public Works I - CALL TO ORDER With the Chair David Sparr and Vice-Chair Megan Lang excused from the meeting, Melody Wollangk motioned for Sandy Prunty to serve as Chair Proforma. Joshua Marquardt seconded the motion which passed unanimously. Chair Proforma Prunty called the special meeting to order at 8:33 am and a quorum was declared present. II – N. MAIN STREET BIKE RACKS Assistant Director of Public Works Steve Gohde provided background information as to why the originally selected decorative bike racks are unsuitable for placement on the N. Main Street sidewalk. Primary concerns include that the racks would take up too much space and interfere with the ADA required walkway along Main Street and that the design of the rack may not hold up to the wear and tear of the downtown environment. Mr. Gohde suggested alternative horseshoe-shaped bike rack designs that from a structural and space requirement standpoint would be a more viable option. Discussion followed on if additional bike racks are needed and if so, if Mr. Gohde’s suggestion could somehow incorporate elements of the BID to give them a sense of identity. The Board concluded that before purchasing any of the alternative style bike racks, a needs assessment should be conducted to determine if additional bike racks are needed. Mike Russell motioned for approval of the BID to purchase up to seven horseshoe-style bike racks contingent on the results of the needs assessment. Melody Wollangk seconded the motion which passed unanimously. Mr. Nau gave an update to the concrete slab that was poured at the southeast corner of N. Main Street and Otter Avenue for placement of a decorative bike rack. The owners of the 100 N. Main Street building have expressed their opposition to that location and has mad a request to the city and BID to have the slab be relocated to an alternate location at the 100 Block Building’s expense. Mr. Nau added this concern will be on the April’s Beautification Committee’s agenda for discussion. III – APPROVE LANDSCAPE MAINTENANCE CONTRACT BID Manager Cook gave background information on the contract and that the low bidder agreed to lower the bid amount by $1,000 for a total of $14,070. Mr. Russell had some questions in regard to the scope of the work to be done by the contractor. Ms. Cook responded. Ms. Cook also explained as part of the contract approval, monies need to be transferred from various line items to cover expenses. The transfers are as follows: Transfer of $6,300 from Planter Maintenance to Contracted Services Transfer of $1,670 from Reserves to Contracted Services Transfer of $2,300 from Reserves to Holiday 1 DOWNTOWN OSHKOSH BID BOARD MINUTES March 30, 2012 Discussion followed with concerns in regard to the contractor’s performance in the prior year and requested the BID manager to document all issues and deficiencies if and when they occur. There was no further discussion on this item. Mike Russell motioned for approval of the Landscape Maintenance Contract with Ground Effects of Wisconsin for the amount of $14,070 and the budget transfers of $6,300 from Planter Maintenance to Contracted Services, $1,670 from Reserves to Contracted Services and $2,300 from Reserves to Holiday. Sandy Prunty seconded the motion which passed unanimously. IV - FLOWER POT WATERING Ms. Cook gave an update to the Board that the Beautification Committee is continuing to work with the Senior Center concerning the BID flower pot maintenance. One item still unresolved is how the regular watering of the flower pots will be handled. The Committee and Parks Department have several options which are being explored. V – THURSDAY NIGHT CONCERT SPONSORSHIPS Ms. Cook stated she had nothing new to report. Mr. Cummings responded that he had been in contact with Parks Director Ray Maurer. Mr. Cummings proposed to Mr. Maurer that it would ideal to have BID businesses sponsor each night and have local and BID businesses cater to the concert since the BID committed to being the primary sponsor for the event. Mr. Cummings added that Mr. Maurer was more comfortable in just having the BID as the primary sponsor and he had already planned on using the same vendors used for Waterfest. Discussion followed with the dissatisfaction the direction the Parks Department has gone with the event and felt the Parks Department has missed an opportunity to promote the BID and downtown. VI - ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned at 9:10 am. Melody Wollangk seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 2