Loading...
HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES March 20, 2012 PRESENT: Megan Lang, Sandy Prunty, Michael Russell, Todd Cummings, David Hetzel, Jim Stapel EXCUSED: David Sparr, Kurt Koeppler, Melody Wollangk, Jeff Jahnke, Kris Larson, Joshua Marquardt STAFF: Cassie Cook, Jeffrey Nau OTHERS: Matt Kroening – Oshkosh Police Department, Chad Dallman – Oshkosh Parks Department, Rob Kleman - OAEDC I - CALL TO ORDER Vice-Chair Megan Lang called the meeting to order at 8:10 am and a quorum was declared present. II - MINUTES OF THE FEBRUARY 21, 2012 MEETING There was no discussion on this item. Sandy Prunty moved for approval of the February 21, 2012 minutes as presented. Mike Russell seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING ISSUES Sergeant Kroening reported that there has been an increase in panhandling, especially near the bus station. The Board responded that they have seen the increase as well. Discussion followed on the legality of panhandling and what business and property owners can do to address the issue. Sergeant Kroening also informed the Board that the 90 minute parking for the reconstructed Otter Avenue parking lot will be going back to two hour time limits. IV – MONTHLY FINANCIAL REPORT Sandy Prunty asked if funds carried over from Beautification and Marketing Consortium could be added back to their respective budgets. Megan Lang and Jim Stapel responded that it was their understanding that the BID was trying to increase the reserve fund for a larger-scale project in the future. Ms. Lang suggested that a future project should be discussed at the April meeting. Jim Stapel motioned for approval of the monthly financial report as presented. Dave Hetzel seconded the motion which passed unanimously. V - TRANSFER OF FUNDS $400.00 FROM FUTURE RESERVES TO OCMS DOWNTOWN TV PROGRAM Ms. Prunty explained to the Board that during the budget process, two shows were planned, however, only $1,000 was budgeted for both shows, not realizing the cost had increased to $700 per taping. Mr. Russell was opposed to the transfer and felt that the money could be better spent. Ms. Cook stated that the first show has been recorded and aired. Mr. Cummings stressed that the Board should respect their decision not to keep tapping into the reserve fund. Ms. Cook added that the BID does have a presence on OCMS via Oshkosh Today whenever there is an upcoming downtown event. Vice-Chair Lang asked Ms. Cook to see how often the BID could have segments as part of other OCMS programming as a compromise. The Board requested that the item be brought back to the April meeting for an update and further discussion. 1 DOWNTOWN OSHKOSH BID BOARD MINUTES March 20, 2012 VI – RECRUITMENT FUND GRANT APPROVAL – OSHKOSH ACUPUNCTURE BID Manager Cook handed out the minutes from the Recruitment Fund Grant Committee meeting. Ms. Lang stated that the applicant is locating within a building she owns (146B Algoma Boulevard) and would be abstaining from the vote. Ms. Lang added that the applicant is requesting a grant for the amount of $2,650.00. There was no further discussion on the item. Jim Stapel moved for approval of the Recruitment Fund Grant in the amount of $2,650.00 to Oshkosh Acupuncture. Sandy Prunty seconded the motion which passed 5-0-1 (Lang abstaining). VII – BID MANAGER AND SUBCOMMITTEE REPORTS Ms. Cook presented a brief summary of her activities over the past month as outlined in her report included in the packet. th Ms. Cook added that the bids for the landscape contract are due on March 27 and would like the BID Board to thth have a special meeting on March 28 or 29 to approve the contract. Ms. Lang added that she would like to add Main Street bike racks to that agenda and invite Assistant Director of Public Works Steve Gohde to be part of the discussion. Ms. Cook reported that the Senior Center has agreed to plant and maintain the flower pots. As recognition, the Beautification Committee is recommending the BID donate a piece of exercise equipment to the Center. A flower supplier has been selected with the quote for flowers coming in for less than last year. Ms. Lang added that the process for watering the flower pots still needs to be addressed. Discussion followed with options to water the flower pots in an efficient and cost-effective manner. VIII – GIFT CARD PROGRAM UPDATE Ms. Cook reported that she has moved forward with Cornerstone for implementation of the gift card program. Ms. Cook distributed information outlining the benefits of gift cards versus gift certificates to the Board. To date, she has nine businesses signed up without having to go out and sell the program. IX – RFP – LANDSCAPING CONTRACT UPDATE This item was discussed during the BID Manager’s Report. X – BANNER CONTRACT APPROVAL (BRIGHT SIGHT WINDOW CLEANING) Ms. Cook reported that Bright Sight Window Cleaning was the low bidder for banner change-outs. This work was removed from the landscape contract in hopes of a better price. As a result, the four remaining changes will cost a total of $1,400.00 versus $1,540 which was paid last year. Dave Hetzel motioned for approval of the banner contract with Bright Sight Window Cleaning. Jim Stapel seconded the motion which passed unanimously. XI – CHILI COOK-OFF Chanda Anderson, owner of Caramel Crisp & Café gave background information on the event and requested nd support of the BID for the event. The cook-off will be held on Saturday, September 22, the same day as the 2 DOWNTOWN OSHKOSH BID BOARD MINUTES March 20, 2012 annual Dragon Boat Races. Ms. Anderson stated she has other interested parties interested in sponsoring the event but wanted to ask the BID first. She added that the event will be self-supporting and needs funding up front to get things going. Revenue generated would go back to the BID. Ms. Lang expressed her appreciation for Ms. Anderson’s work with promoting the downtown, but suggested that she seek funding from the BID Marketing Consortium or the aforementioned parties. Mr. Cummings added that this event and the Heart of Winter events are models of what downtown BID-backed events should be in that they are self supporting. Ms. Lang informed the BID that although these events do benefit the downtown, they do place added burden on the BID Manager’s time. After further discussion, the Board recommended Ms. Anderson present the event to the BID Marketing Consortium for financial support. XII – SPONSORSHIPS FOR THE TUESDAY NIGHTS LEACH AMPHITHEATER SUMMER CONCERT SERIES Ms. Cook and Ms. Lang started the discussion to decide if the $3,000 approved for the concert series was just a contribution to the Parks Department or if the money was to be reimbursed via individual sponsors for each night of the event. Ms. Cook added that Mr. Larson and Mr. Marquardt were each interested in sponsoring one of the nights and would reimburse a portion of the sponsorship fee to the BID. Ms. Cook added that in her discussions with Parks Director Ray Maurer, he was hoping for just one sponsor for the entire series instead of individual sponsors for each night. Mr. Cummings was hoping since the concerts were featuring local bands, it would be ideal to be utilizing local vendors during the event. After further discussion the Board decided to th bring this item back to the special meeting on the 30. XIII – BRANDING UPDATE st Ms. Cook reported that the progress on the website is continuing and should be ready by May 1. Ms Lang added that things appear to moving along well. There was no further discussion on this item. XIV – DOWNTOWN MOBILE STREET VENDORS There was no discussion on this item. XV – GUNDERSON BUILDING UPDATE Mr. Nau reported that there were no updates to report. XVI – IDENTIFICATION OF AGENDA ITEMS FOR THE APRIL 17, 2012 MEETING  Transfer of funds for TV program taping  Discussion for possible projects utilizing reserve funds  Tuesday night concert series sponsorship 3 DOWNTOWN OSHKOSH BID BOARD MINUTES March 20, 2012 XVII - ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned at 9:13 am. Dave Hetzel seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 4