HomeMy WebLinkAbout26. Waive Bids/Sanitation Carts CITY HALL
215 Church Avenue
CO Box 1130
Oshkosh, 0 3-1-113130 0
54903-1130 City of Oshkosh
OIHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A.Rohloff, City Manager —/
DATE: April 3, 2012
RE: WAIVE BIDS FOR PURCHASE OF SANITATION CARTS
At their February 28, 2012 meeting the Common Council authorized the implementation of an
automated sanitation collection program for the City of Oshkosh. This program is expected to
begin sometime in the September-October timeframe. In anticipation of this program being
implemented the Council allocated $1,040,000 for the purchase of carts in the 2012 CIP Major
Equipment Replacement Fund. The funds expended for these carts will be reimbursed by
property owners who will be charged for their carts on their property tax bill in December.
Originally the City had intended to purchase these carts under a cooperative purchase agreement
as part of a bid conducted by Winnebago County and Toter, the cart manufacturer. Toter has
since indicated we can receive more competitive pricing for these carts through their National
IPA agreement bid conducted by the City of Tucson,Arizona that is effective until June 16, 2012.
From reviewing both agreements and realizing the Winnebago County agreement expires before
our May 1 cart order deadline, it is the consensus of City staff that the National IPA cooperative
agreement bid with the City of Tucson provides the best cost savings for these cart purchases.
Public Works staff has estimated this cart purchase will require approximately 5,292 carts of the
96 gallon capacity and 15,960 carts of the 64 gallon capacity. Total estimated costs for all carts
including freight will be approximately $988,994. The exact cart quantities being ordered and
individual costs to property owners will be determined after the final cart orders are received by
May 1, 2012.
Section 12-10 (D)(3)of the Municipal Code provides that material purchases, when pursuant to a
contract with any other local, state or federal governmental unit or agency, may be approved by
the City Manager without the use of formal, sealed bids. In accordance with 12-10 (D) (3) of the
Code,I am hereby submitting this report regarding this purchase.
Please advise me if you have any questions concerning this purchase.
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