HomeMy WebLinkAbout46. Waiver of Bids/Inlet Castings OfHKOIH
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: March 22, 2012
RE: Waive Bids for Purchase of Manhole/Inlet Castings
The Department of Public Works has adopted standards for the manhole and inlet castings to be used
within City-maintained Right-of-Way and easements. The standardization of the castings allows for a
limited variety of inlet and manhole castings to be stocked and ensures proper-sized items are available
for repair. The Department of Public Works has typically ordered and supplied these castings for City-let
contracts to avoid paying contractor markup and sales tax. The City also avoids delays on construction
projects by having stock of the castings available which allows project schedules to adjust for varying field
conditions and also allows for the projects to start earlier. The typical lead time for castings is three
weeks.
The Department of Public Works needs approximately $132,206.00 worth of castings to complete the
street construction work scheduled in the 2012 Capital Improvement Program (CIP) and maintain a stock
of castings to accommodate field conditions. These castings will be provided by Neenah Foundry
Company of Neenah, Wisconsin. Funding for this purchase is included in the projects listed in the Storm
Sewer, Sanitary Sewer, and Water Main Construction Sections of the CIP.
Section 12-10 (D) (1) of the Municipal Code provides that material purchases, when standardization or
compatibility is the overriding consideration, may be approved by the City Manager without the use of
formal, sealed quotes. In accordance with 12-10 (E) of the Code, I am hereby submitting this report
regarding this purchase.
Pleas advise me if you have any questions concerning this purchase.
MAR/tlt
H:\tracyt\Tract's Files\Memos to Mayor&Common Council\20121Waive Bids for 2012 Porch of MH-Inlet Castings_3-22-12.doc