HomeMy WebLinkAbout13. 12-124
MARCH 27, 2012 12-124 RESOLUTION
(CARRIED___6-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR EXTERIOR BUS WASH SYSTEM - $157,731.00
($31,546.20 CITY SHARE) FOR TRANSIT DEPARTMENT TO ROSS
& WHITE COMPANY
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for an Exterior
Bus Washing System for the Transit Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
ROSS & WHITE COMPANY
1090 Alexander Court
PO Box 970
Cary, IL 60013-0970
Total Bid: $157,731.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 511-1728-1753-00000 Transit Fund – Shop Equipment
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh, 00
54903-1130 City of Oshkosh
OIHKQ/H
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Bureau Manager
DATE: March 21,2012
RE: Exterior Bus Washing System-Transit Department
BACKGROUND
In the 2011 CIP the Common Council approved and allocated $170,000 to purchase an exterior
bus washing system for the Transportation Department. The new system will replace the existing
bus wash system that was installed in 1980. The bus washing system is used by Oshkosh Transit
System to clean the exterior of its 17 bus fleet.The new bus washing system will more effectively
clean buses, has the ability to clean all Transportation Department support vehicles, has added
features (wheel & undercarriage wash), and comes with the a 15-year structural warranty. The
awarded bid price also includes demolition of the existing wash system, prep of the wash stall
(cleaning and painting), and installation of the new system.
ANALYSIS
Working in conjunction with the Transportation Department, Purchasing reviewed and prepared
proposals seeking vendors for this system. Bid requests were sent to vendors who were known
bus wash system suppliers. In addition, the bid document was advertised in the local paper,
posted online on NovusVendor and posted online on the State of Wisconsin's Vendornet. Bids
were received on March 16, 2012. The bid tabulation is attached. Working with the
Transportation Department, Purchasing reviewed the bids and concluded the low bid(Alternative
#1) from Ross&White Company met the minimum bid specifications.
FISCAL IMPACT
This unit will have a fiscal impact of$157,731.00. Federal grant funding will cover 80 percent of
the purchase price ($126,184.80), with the remaining 20 percent ($31,546.20) covered by City
funds. Local funding for this item would be charged to CIP account: 511-1728-1753-00000.
RECOMMENDATION
Purchasing recommends the Common Council award the bid to Ross & White Company for
$157,731.00.
Respectfu y ub 'tted, Approved:
Jon Urben,General Services Director Mark Rohloff, City Manager
EXTERIOR BUS WASHING SYSTEM
FOR TRANSIT DIVISION
BIDS OPENED MARCH 16, 2012
VENDOR INFORMATION BID BID BID BOND
Alternate 1 Alternate 2 C.O.I.
Ross&White Co X
/
1090 Alexander Court $157,731.00 V $147,366.00
PO Box 970 X
Cary II 60013-0970
N/S Corporation X
235 W Florence Ave $212,828.00 $12,116.00
Englewwod Ca 90301 X