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Home My WebLink About11. 12-106 MARCH 13, 2012 12-106 RESOLUTION (CARRIED ___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: CANCEL OUTSTANDING CHECKS; WRITE OFF DELINQUENT AND UNCOLLECTIBLE ACCOUNTS INITIATED BY: DEPARTMENT OF FINANCE BE IT RESOLVED by the Common Council of the City of Oshkosh that because the checks on the attached list "A" ($2,252.92) have been outstanding for more than twelve months, the proper City officials are hereby authorized to notify Associated Bank of Oshkosh to stop payment on these checks and to credit the proper amounts to the appropriate accounts. BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to write off, for accounting purposes only, the remaining ambulance balance of the 2008 ($311,401.63) accounts, with funds for this purpose appropriated from Account No. 100- 0908-6469-00000, Tax Refund & Bad Debt. BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to write off, for accounting purposes only, the attached general accounts receivable, list "B", with money for this purpose appropriated from Account No. 100-0908-6469-00000 Tax Refund and Bad Debt, $20,095.81. BE IT FURTHER RESOLVED that the proper city officials are hereby authorized to write off, for accounting purposes only, the attached water, sewer, and storm water utility accounts receivable, lists “C”, “D” and “E”, with money for the purposes appropriated from each Account Number as follows: Acct. No. 541-1890-6469-08903 ($3,988.03), Acct. No. 551-1950-6469-00000 ($3,476.54), and Acct. No. 561-2050-6469-00000 ($976.77). I2010 OUTSTANDING CHECK LISTING FOR PAYROLL AND PAYABLES -A ASSOCIATED PAYABLES ACCOUNT ACCOUNTS PAYABLE OUTSTANDING CHECKS, FOR 2010,AS OF DECEMBER OF 2011 Check# Issue Date Payable to Amount Department/Details 155612 1/8/10 MARC LARGE $ 4.37 TAX OVER PAYMENT REFUND 155751 1/15/10 RANDALL/AMY LOCKE 46.51 RECYCLING CART REFUND 155880 1/22/10 TYLER CISMOSKI 5.00 PARKING TICKET REFUND 155905 1/22/10 JONATHAN HELZ 10.00 PARKING TICKET REFUND 155989 1/22/10 KAREN WEDDE 46.51 RECYCLING CART REFUND 156580 2/26/10 FIRST AMERICAN TITLE 719.91 TAX OVER PAYMENT REFUND 156589 2/26/10 PAUL GETCHEL 56.40 LEAK ADJUSTMENT REFUND 156683 3/4/10 AMBER DELFOSSE 5.00 PARKING TICKET REFUND 156791 3/12/10 CHASE GRYGNY 5.00 PARKING TICKET REFUND 156802 3/12/10 CHET LANG 10.00 PARKING TICKET REFUND 157159 4/1/10 MATTHEW ERHARD 10.00 PARKING TICKET REFUND 157203 4/1/10 LEAH PERANTON 15.00 PARKING TICKET REFUND 157602 4/23/10 DENNIS TRITT 3.00 PARKING TICKET REFUND 157609 4/23/10 HUE VANG 10.00 PARKING TICKET REFUND 158083 5/21/10 BAHM PROPERTIES 5.29 WATER FINAL BILL REFUND 158113 5/21/10 GENE FREDERICKSON 20.00 PAY PLAN REFUND 158343 5/27/10 RANDALL KETTNER 3.00 PARKING TICKET REFUND 158672 6/18/10 ANDREA BRICCO 10.00 PARKING TICKET REFUND 158925 6/25/10 CATHERINE LEFFLER 38.00 PARKING TICKET REFUND 159200 7/9/10 PATRICK NEUMAN 100.00 CIG/VENDING LICENSE REFUND 159336 7/16/10 JACLYN PAULICK 14.50 MILEAGE REIMBURSEMENT 159591 7/29/10 RAYMOND BLAXILL 10.00 PARKING TICKET REFUND 159607 7/29/10 HILDA CRUZ-MARTINEZ 5.00 PARKING TICKET REFUND 159617 7/29/10 NORIEGA MIRIAM GARCIA 3.00 PARKING TICKET REFUND 159622 7/29/10 SARAH HABLE 3.00 PARKING TICKET REFUND 159664 7/29/10 JOEL NOVITSKI 3.00 PARKING TICKET REFUND 159681 7/29/10 CARRISA ROBERTSON 10.00 PARKING TICKET REFUND 160024 8/20/10 ANITA CARDOZA 10.00 PARKING TICKET REFUND 160372 9/2/10 CHARLES NIGL 28.00 PARKING TICKET REFUND 160712 9/22/10 DAVID/RUTH ARCHER 1.70 TAX BILL INTEREST REFUND 160717 9/22/10 DAN BENNETT 1.13 TAX BILL INTEREST REFUND 160721 9/22/10 MARVIN/JEAN BLANCHARD 1.89 TAX BILL INTEREST REFUND 160723 9/22/10 JAMES/LINDA BOOKER 1.52 TAX BILL INTEREST REFUND 160724 9/22/10 ELAINE BOOKS 1.06 TAX BILL INTEREST REFUND 160737 9/22/10 DAVID CECH 1.10 TAX BILL INTEREST REFUND 160743 9/22/10 DANNY CURTIS 2.19 TAX BILL INTEREST REFUND 160751 9/22/10 MICHAEL DORSEY 1.34 TAX BILL INTEREST REFUND 160752 9/22/10 MICHAEL/PAULA DORSEY 2.47 TAX BILL INTEREST REFUND 160763 9/22/10 DIANE FLANIGAN 1.53 TAX BILL INTEREST REFUND 160766 9/22/10 SUSAN MAE FREES 1.98 TAX BILL INTEREST REFUND 160776 9/22/10 DOROTHY GLIDDEN 1.02 TAX BILL INTEREST REFUND 160778 9/22/10 WILLIAM GORAL 1.38 TAX BILL INTEREST REFUND 160782 9/22/10 HAFFERMAN PROPERTY 3.62 TAX BILL INTEREST REFUND 160789 9/22/10 MATTHEW/LISA HAUCK 1.70 TAX BILL INTEREST REFUND 160799 9/22/10 RICHARD/SUSAN HULBERT 2.52 TAX BILL INTEREST REFUND 160801 9/22/10 VANESSA JAGO 1.70 TAX BILL INTEREST REFUND 160812 9/22/10 PAUL KESTER 2.97 TAX BILL INTEREST REFUND 160818 9/22/10 MARY KOHLBECK 11.61 TAX BILL INTEREST REFUND 160819 9/22/10 ROGER/ELIZABETH KOTENBURC 1.12 TAX BILL INTEREST REFUND 160826 9/22/10 CHAD/DEBRA MACKENZIE 1.55 TAX BILL INTEREST REFUND 160827 9/22/10 MAIN ST SOFT SERVE 5.86 TAX BILL INTEREST REFUND 160837 9/22/10 DAVID/ARLEEN MUELLER 1.09 TAX BILL INTEREST REFUND 160845 9/22/10 DONALD/KAY ONEIL 3.22 TAX BILL INTEREST REFUND 160846 9/22/10 TAMMY OBRIEN 1.48 TAX BILL INTEREST REFUND 160860 9/22/10 RYAN RACETTE 2.91 TAX BILL INTEREST REFUND 160862 9/22/10 VINCENT/PATTI RAMIREZ JR 2.40 TAX BILL INTEREST REFUND 160868 9/22/10 MESGINA RISAT 12.38 TAX BILL INTEREST REFUND 160873 9/22/10 RUSCH HOMES 1.12 TAX BILL INTEREST REFUND 160877 9/22/10 LEO/GAIL SAWICKI 1.79 TAX BILL INTEREST REFUND 160883 9/22/10 GERALDINE SERAPHINE 1.45 TAX BILL INTEREST REFUND 160886 9/22/10 DANIEL SITZBERGER 1.29 TAX BILL INTEREST REFUND 160896 9/22/10 GERMAINE TANK 3.99 TAX BILL INTEREST REFUND 160898 9/22/10 JAMES THOMA 1.73 TAX BILL INTEREST REFUND 160899 9/22/10 JASON TONEY 1.29 TAX BILL INTEREST REFUND 160905 9/22/10 GLENN WARGA 4.18 TAX BILL INTEREST REFUND 160912 9/22/10 MARK/TAMMY WHITTY JR 2.78 TAX BILL INTEREST REFUND 160918 9/22/10 PETER ZABORSKI 1.36 TAX BILL INTEREST REFUND 160923 9/22/10 PAUL ZUTZ 1.85 TAX BILL INTEREST REFUND 161017 9/24/10 JEFFREY SERVI 18.00 PARKING TICKET REFUND 161224 10/8/10 ANTHONY CERVANTES 12.00 PARKING TICKET REFUND 161308 10/8/10 THE TITLE GROUP 43.00 WATER FINAL BILL REFUND 161481 10/22/10 KAYLA AWVE 55.40 WATER FINAL BILL REFUND 161719 10/29/10 WILKINS 310 LLC 186.04 (4)RECYCLING CARTS REFUND 162269 11/26/10 THEODORE ROBBINS 3.00 PARKING TICKET REFUND 162286 11/26/10 DANIEL TOWNS 4.00 PARKING TICKET REFUND 162485 12/10/10 NEW TITLE SERVICES 5.47 WATER FINAL BILL REFUND 162489 12/10/10 SHELLY ONSAGER 3.00 PARKING TICKET REFUND 162668 12/17/10 JASON GESSERT 3.77 SAFETY SHOE REIMBURSMENT 162835 12/30/10 VALERIE BOOTH 18.00 PARKING TICKET REFUND 162844 12/30/10 CORY CLOCHESY 10.00 PARKING TICKET REFUND 162896 12/30/10 REBECCA LARSON 10.00 PARKING TICKET REFUND 162898 12/30/10 YING LEE 10.00 PARKING TICKET REFUND 162902 12/30/10 TRAVIS LIPTACK 10.00 PARKING TICKET REFUND 162912 12/30/10 RYAN MEYERS 3.00 PARKING TICKET REFUND 162913 12/30/10 BRUCE MICKELSON 10.00 PARKING TICKET REFUND 162953 12/30/10 ZACHARIAH SCHOENBERG 10.00 PARKING TICKET REFUND 162980 12/30/10 YING VANG 3.00 PARKING TICKET REFUND Subtotal-Payables $ 1,726.44 ASSOCIATED PAYROLL ACCOUNT PAYROLL ACCOUNT OUTSTANDING CHECKS, FOR 2010,AS OF DECEMBER OF 2011 Check# Issue Date Payable to Amount Department 123353 02/02/10 PATRICIA JOHNSON $ 35.00 POLL WORKER 123379 02/02/10 CHRISTOPHER MILES 4.15 POLICE 124130 04/13/10 DONALD HINZ 119.00 POLL WORKER 125577 08/03/10 CORRINA LYSTER 368.33 PARKS Subtotal-Payroll $ 526.48 2011 Check Cancellations $ 2,252.92 LL LL 2 E C C C C y N a) a) a) O as a Q dCO COCOmCOCOCOccomCOmcaCOCOCO 0 0 0 (73 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a) U o Z U Z Z Z Z Z Z Z Z Z Z Z Z Z Z F_ m I U 0 0 0 0 0 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N- CO CO CD 0) O 0 — Z I2010 Water Delinquent Accounts to be Written off as of December 31, 2011 -C I Account Name Address Date Amount 3078-670000.00 RICHARD SCHROEDER 515 MERRITT AVE 01/15/10 $31.15 BANKRUPTCY 2047-025000.01 KATHERINE JOUBERT 1423 BEECH ST 02/22/10 $222.08 BANKRUPTCY KARIN JESKE 1214 POWERS 03/16/10 $181.74 BANKRUPTCY 3086-690000.01 SCOTT PERZENTKA '556 BOYD ST 04/06/10 $10.76 BANKRUPTCY 2064-105000.00 JOYCE PORTELLI 512 HOBBS AVE 04/06/10' $23.40 BANKRUPTCY 1013-225000.07 JENNIFER WALLACE 416 W 9TH AVE 04/20/10' $85.04 BANKRUPTCY 2052-251500.01 CYNTHIA WECKER 980 FARMINGTON AVE 04/20/10 $224.84 BANKRUPTCY 2046-865000.01 JILL HETZEL 1356 LAMAR AVE 04/20/10. $351.92 BANKRUPTCY 1013-225000.08 TIM/JENNIFER WALLACE 416 W 9TH AVE 04/20/10 $47.96 BANKRUPTCY 2049-245000.00 MARY H JOHNSON 2490 HAMILTON ST 05/12/10 $235.48 BANKRUPTCY 1014-060000.04 LANCE SCHUHART 432 W 11TH AVE 05/13/10 $135.81 BANKRUPTCY 1030-860000.03 LISA/TONY TOMASKO 1424 KNAPP ST 06/17/10 $236.81 il 1 BANKRUPTCY 1018-015000.00 LEO CHANTELOIS 443 W 4TH AVE 07/21/10, $80.23 BANKRUPTCY 1002-670000.01 JUDI SCHROEDER 136 W 12TH AVE 07/21/10 $115.08 BANKRUPTCY 3074-080000.00 DENNIS SCHIMKE 835 WAUGOO AVE 07/21/10 $350.39 BANKRUPTCY 3077-865000.02 ROBERT FRITZ 66 EVELINE ST 08/10/10 $258.99 BANKRUPTCY 3106-320000.01 AMY JONES 965 CUMBERLAND TRL 09/09/10 $566.21 BANKRUPTCY 1003-185000.04 ANNA KLEMM 21 W 15TH AVE 10/19/10 $368.72 BANKRUPTCY 1012-770000.00 BRIAN LUEDKE 317 W 8TH AVE 11/24/10 $109.90 BANKRUPTCY 3086-355000.00 BRENDA/DAVID SCHAFFER 1724 EVANS ST 11/24/10 $83.12 BANKRUPTCY 1022-905000.01 KEVIN KUENZL 1075 W 9TH AVE 11/24/10 $96.76 BANKRUPTCY 1020-310000.02 M/M M WAYNE NIEMUTH 634 W 6TH AVE 11/24/10 $30.01 BANKRUPTCY 1020-290000.00 WAYNE NIEMUTH 624 W 6TH AVE 11/24/10 $111.13 BANKRUPTCY 1020-315000.02 M/M M WAYNE NIEMUTH 634 W 6TH AVE A 11/24/10 $30.50 BANKRUPTCY $3,988.03 Sewer Delinquent Accounts to be Written off as of December 31, 2011 - D I Account Name Address Date Amount 3078-670000.00 RICHARD SCHROEDER 515 MERRITT AVE 01/15/10 $24.67 BANKRUPTCY BEECH 2047-025000.01 KATHERINE JOUBERT 1423 B ST 02/22/10 $176.77 BANKRUPTCY 3094-150000.01 KARIN JESKE 1214 POWERS ST 03/16/10 $223.98 BANKRUPTCY 3086-690000.01 SCOTT PERZENTKA 556 BOYD ST 04/06/10, $8.43 BANKRUPTCY ,2064-105000.00 'JOYCE PORTELLI 512 HOBBS AVE 04/06/10 $18.26 BANKRUPTCY 1013-225000.07 JENNIFER WALLACE 416 W 9TH AVE 04/20/10 $115.90 BANKRUPTCY 2052-251500.01 CYNTHIA WECKER 980 FARMINGTON AVE 04/20/10 $177.91 BANKRUPTCY 2046-865000.01 JILL HETZEL -1356 LAMAR AVE 04/20/10. $282.73 BANKRUPTCY 1013-225000.08 TIM/JENNIFER WALLACE 416 W 9TH AVE 04/20/10 $16.72'BANKRUPTCY 2049-245000.00 MARY H JOHNSON 2490 HAMILTON ST 05/12/10 $185.99.BANKRUPTCY 1014-060000.04 LANCE SCHUHART 432 W 11TH AVE 05/13/10 $101.81 BANKRUPTCY 1030-860000.03 LISA/TONY TOMASKO 1424 KNAPP ST 06/17/10 $266.22 BANKRUPTCY 1018-015000.00 LEO CHANTELOIS 443 W 4TH AVE 07/21/10 $72.47 BANKRUPTCY 1002-670000.01 JUDI SCHROEDER 136 W 12TH AVE 07/21/10 $88.46 BANKRUPTCY 3074-080000.00 DENNIS SCHIMKE 835 WAUGOO AVE 07/21/10 $374.91 BANKRUPTCY 3077-865000.02 ROBERT FRITZ 66 EVELINE ST 08/10/10 $20528 BANKRUPTCY 3106-320000.01 AMY JONES 965 CUMBERLAND TRL 09/09/10 $451.19 BANKRUPTCY 1003-185000.04 ANNA KLEMM 21 W 15TH AVE 10/19/10 $294.76 BANKRUPTCY 1012-770000.00 BRIAN LUEDKE 317 W 8TH AVE 11/24/10 $77.86 BANKRUPTCY 3086-355000.00_ BRENDA/DAVID SCHAFFER 1724 EVANS ST 11/24/10 $127.85 BANKRUPTCY 1022-905000.01 KEVIN KUENZL 1075 W 9TH AVE 11/24/10 $51.55 BANKRUPTCY 1020-310000.02 M/M M WAYNE NIEMUTH 634 W 6TH AVE 11/24/10. $22.33 BANKRUPTCY 1020-290000.00 WAYNE NIEMUTH 624 W 6TH AVE 11/24/10 $87.79.BANKRUPTCY 1020-315000.02 M/M M WAYNE NIEMUTH 634 W 6TH AVE A 11/24/10 $22.70 BANKRUPTCY $3,476.54 .. I 2010 Storm Water Delinquent Accounts to be Written off as of December 31, 2011 - E I Account Name Address Date Amount 3078-670000.00 RICHARD SCHROEDER 515 MERRITT AVE i 01/15/10 $5.531 BANKRUPTCY 2047-025000.01 KATHERINE JOUBERT 1423 BEECH ST 02/22/10 $33.79 BANKRUPTCY I 3094-150000.01 KARIN JESKE 1214 POWERS ST 03/16/10 $60.26,BANKRUPTCY 3086-690000.01 SCOTT PERZENTKA 556 BOYD ST 04/06/10 $2.94'BANKRUPTCY 2064-105000.00 JOYCE PORTELLI 512 HOBBS AVE 04/06/10` $7.26 BANKRUPTCY 1013-225000.07 1JENNIFER WALLACE 416 W 9TH AVE 04/20/10 $21.81 BANKRUPTCY 2052-251500.01 CYNTHIA WECKER 980 FARMINGTON AVE 04/20/10 $56.38,BANKRUPTCY 2046-865000.01 JILL HETZEL 1356 LAMAR AVE 04/20/10- BANKRUPTCY 1013-225000.08 TIM/JENNIFER WALLACE 416 W 9TH AVE 04/20/10 $11.0!3 BANKRUPTCY 2049-245000.00 MARY H JOHNSON 2490 HAMILTON ST 05/12/10 $47.24 BANKRUPTCY 1014-060000.04 LANCE SCHUHART 432 W 11TH AVE 05/13/10 $52.44 BANKRUPTCY 1030-860000.03 LISA/TONY TOMASKO 1424 KNAPP ST 06/17/10 $79.57 BANKRUPTCY 1018-015000.00 LEO CHANTELOIS 443 W 4TH AVE 07/21/10 $108.337 7 BANKRUPTCY.._�.. C '. R 1 W 12TH AVE ; 1002-670000.01 JUDI SCHROEDER 36 07/21/10, $51.42 BANKRUPTCY 3074-080000.00 DENNIS SCHIMKE 835 WAUGOO AVE 07/21/10 $92.76 BANKRUPTCY 3077-865000.02 ROBERT FRITZ 66 EVELINE ST 08/10/10 $43.66 BANKRUPTCY 3106-320000.01 AMY JONES 965 CUMBERLAND TRL 09/09/10 $82.14 BANKRUPTCY 1003-185000.04 ANNA KLEMM 21 W 15TH AVE 10/19/10 $49.62 BANKRUPTCY 1012-770000.00 BRIAN LUEDKE 317 W 8TH AVE 11/24/10 $16.88 BANKRUPTCY 3086-355000.00 BRENDA/DAVID SCHAFFER 1724 EVANS ST 11/24/10 $54.84 BANKRUPTCY 1022-905000.01 KEVIN KUENZL 1075 W 9TH AVE 11/24/10 $17.21 BANKRUPTCY 1020-310000.02 M/M M WAYNE NIEMUTH 634 W 6TH AVE 11/24/10 $14.60' E 1020-290000.00 WAYNE NIEMUTH ,624 W 6TH AVE 11/24/10 $22.13 BANKRUPTCY 1020-315000.02 M/M M WAYNE NIEMUTH 634 W 6TH AVE A 11/24/10 $14.81 BANKRUPTCY $976.77 City of Oshkosh Finance Department 215 Church Ave.,PO Box 1130 Oshkosh,WI 54903-1130 O.HKOfH (920)236-5006 (920)236-5039 FAX ON THE WATER MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Peggy Steeno, Finance Director DATE: March 13, 2012 RE: Cancel Outstanding Checks/Write-Off Delinquent& Uncollectible Accounts BACKGROUND As part of the year end process, staff reviews outstanding checks, past due accounts receivables, and bankruptcy accounts; and requests that Council approve the following: o Cancel outstanding accounts payable and payroll checks that were issued more than 1 year ago, and up to 2 years ago, i.e. the request in 2012 is to cancel checks that were issued in 2010, o Adjust our accounting records to reflect the likelihood that we may not collect past due receivables (various purposes, with the main one being ambulance billing), and o Write-off bankruptcies. ANALYSIS This is an annual process that is completed to maintain current and accurate records. The details for each section are as follows: Cancel Outstanding Checks—Per the detailed sheets, this recommendation includes $2,252.92 of combined accounts payable and payroll checks. Please note that it is very possible/ likely that a substantial number of these checks have been cashed but did not make it back through the federal banking system to be charged against our accounts. However, I do review the list and make contact with those payees with outstanding check amounts greater than$100, as these are the ones that likely would not have gotten held up in the federal banking system. Also, if, at any time in the future, any of the checks are presented for payment, the City will certainly honor them. Ambulance Billing Write-Off's—This recommendation includes $311,401.63 of receivables from 2008. It is the City's policy to adjust our accounting records to reflect the likelihood that the receivables may not be collectible. This is an accounting entry only and does not relinquish the obligor of the debt as collection efforts are still taking place on these accounts. Delinquent Invoice Write-Off's - This recommendation includes $20,095.81 of receivables from 2008 through 2010. It is the City's policy to adjust our accounting records to reflect the likelihood that these receivables may not be collectible. This is an accounting entry only and does not relinquish the obligor of the debt as collection efforts are still taking place on these accounts. Bankruptcy Write-Off's - This recommendation includes $8,441.34 receivables from 2010. These are amounts that have been discharged through bankruptcy proceedings. Once the Utility is notified of the discharge, by the courts, these amounts are no longer legally collectible; therefore need to be written off. FISCAL IMPACT The `Cancel Outstanding Checks'item increases the City's cash position, while the `Bankruptcy Write- Off's' item reduces the cash position of each of the respective utilities. However, the `Ambulance Billing Write-Offs'item and the `Delinquent Invoice Write-Offs'item do not change operations. Rather, these two items will affect our financial statements in that they lower the accounts receivable amounts stated in those documents. RECOMMENDATION Staff recommends that Council authorize this resolution to execute these transactions as outlined. Respectfully Submitted, Approved: Age/. Sle0-4 0 --.` "Cebe-df- 4. ez.r.edve,---- Peggy Steeno Mark Rohloff Finance Director City Manager