HomeMy WebLinkAbout08. 12-103
MARCH 13, 2012 12-103 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR CHILLER PUMP REPLACEMENT FOR CITY
HALL TO REEKE-MAROLD INC. ($43,200.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for a Chiller Pump
for City Hall; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
REEKE-MAROLD, INC.
1337 S. Broadway
Green Bay, WI 54304
Total Bid: $43,200.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 203-1099-7204-00000 Property EECBG Project Fund – Machinery &
Equipment
323-0130-7204-06237 Equipment Improvement Fund – Roofing/ HVAC
Improvements
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin 310
54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben,General Services Director
DATE: March 5,2012
RE: Chiller Pump Replacements-City Hall
BACKGROUND
In 2009 the City of Oshkosh received a $634,100 Energy Efficiency and Conservation Block
Grant (EECBG) from the Department of Energy. By late 2011 a substantial amount of these
grant funds were invested in various municipal buildings in a wide range of energy efficiency and
conservation improvements including lighting retrofits, building envelope projects, plumbing
improvements and more. From implementing the EECBG lighting retrofit projects we received
an estimated $55K in additional Wisconsin Focus on Energy (WFOE) incentive funds. In
accordance with EECBG guidelines, any such incentive funds received as part of EECBG grant
dollars must be reapplied to additional energy efficiency/conservation projects and allocated by
March 19, 2012. The council approved one project (LED lighting improvements at the
Convention Center) at their February 14, 2012 council meeting. This memo is to recommend
the final energy efficiency improvement project that will utilize the remaining EECBG funds.
ANALYSIS
The chiller pumps provide cold water circulation for the chiller/cooling system for City Hall. The
two current pumps and piping are 40+ years old and were identified in our 2011 McKinstry
HVAC audit as a top priority for replacement due to their age and condition. By replacing the old
pumps with more energy efficient pumps with VFD's (variable frequency drives) we can
anticipate approximately 33%in annual utility savings ($1,500-$2,000 per year). Implementation
of this project will also generate an additional estimated $1,200 in WFOE incentives. Purchasing
and Facilities Maintenance staff worked with our HVAC mechanical engineer and WFOE to
prepared specifications to replace this system. Bids were advertised in the local paper and posted
online on NovusVendor. Bids were received on March 2, 2012. The bid tab is attached.
Purchasing reviewed the bids and concluded the low bid of$43,200 from Reeke-Marold Inc. met
the minimum bid specifications.
FISCAL IMPACT
After the completion of the Convention Center LED lighting improvement project(and factoring
in the anticipated additional WFOE incentives of$4,300 from this project), an estimated $14,000
remains from the EECBG funding. This chiller pump replacement bid would have a fiscal impact
of$43,200, which will be funded through this EECBG grant and charged to account 203-1099-
7204-00000. The approximate overage of $27,000 (when factoring in an anticipated $1,200
WFOE incentive) would then be charged to the 2012 HVAC/Roofing CIP account 323-0130-
7204-06237.
RECOMMENDATION
Purchasing recommends the Common Council award this chiller pump replacement bid to Reeke-
Marold Inc. for$43,200.
Respectfully Submitted, Approved:
Jon Urben,General Services Director Mark A. Rohloff, City Manager
BID TABULATION
CHILLER PUMP REPLACEMENT-OSHKOSH CITY HALL
BIDS OPENED MARCH 2, 2012
NAMES OF BIDDERS BID ADDENDUM BID BOND
1
Reeke -Marold Inc
1337 S Broadway $43,200.00 YES YES
Green Bay WI 54304
Gartman Mechanical Services
PO Box 2264 $56,820.00 YES YES
Oshkosh WI 54903