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HomeMy WebLinkAbout18. 12-77FEBRUARY 28, 2012 12 -77 RESOLUTION (CARRIED 7 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / GRAYBEARD PRODUCTIONS INC / UTILIZE SOUTH PARK FOR THEIR FOX VALLEY MOTORCYCLE SHOW & SWAP MEET / JUNE 2 & 3, 2012 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Graybeard Productions Inc (Doug Kienast) to utilize South Park, on Saturday, June 2, 2012, from 12:00 p.m. to 10:00 p.m.; and, Sunday, June 3 2012, from 10:00 a.m. to 6:00 p.m., for their Fox Valley Motorcycle Show & Swap Meet, in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Street Department -- Barricades ($40 preliminary estimate) 4 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name f Special Event: Start Date: / ��� End Date: CP Z D/ Briefly describe your event. Be sure to include the purpose of the event and al EVENT SUN MON TUE WED THUR FRI SAT DATE SETUP TIME . START TIME STOP TIME TEAR DOWN / CLEAN UP 1 1V P COMPLETED Location of Event: � a T?Y Plq f Im PM JAN I1 2012 DD CITY CLERK'S OFFICE Estimated Attendance (daily & total): /C p" N Number of Booths: 5Q Organizatio (s Sponsorin ven • (including addresses) , „ 0 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: PCB 06 1^ i - f - .� �� qz� Daytime Telep one: 9 '� - a> 1) p Cell Phone: W s Fax: Y Email: g 4v QWI5 60 HO7� 144 L 4 lkf Addre City: State: Secondary Contact: 9 C 0 MA c1h Daytime Telephone: 7a- 4 - 2 0 3 Cell Phone: 7c - 9 - G 7 Fax: Zip Code: Email: : jOV< C V� / IL t cum Address: 903 City: 65Ako `` S,�p -D P) TRj. State: VAS Zip Code. 1c Onsite Primary Contact: D,d 1L'- I FW 1 � Cell phone: Fax: Emai Address: City: 41,5 e State: Qj r 5 Zip Code: Onsite Secondary Contact: )? Q 3 9 Q m G Cell phone: Z2 4/0 - 6 7 Fax: Email: /Z C vc - Z CQ,A Address: � <� City: 65 j State: W 1 Zip Code: T Y9 U NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. r Pb 7 APPLICATION FOR SPECIAL EVENT PERMIT -- TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: Festival I Music Concert © Religious /Educational wally I Memorial ❑ Street I Block Party ❑ Parade I Fun Run / Walk -a -Thou ❑ March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) ❑ Other Location of event: trPark or other public property ❑ Public street, sidewalk, alley, or right of way ❑ Private property Will you have: Icoholic beverages (Additional permit required from City Clerk) weFood & non - alcoholic beverages (Additional permit required from Health Dept.) on -food related sales and/or display booths (Np,additional permits required) Q.-Tent and/or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candies (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours ( ver required from City Council) arricades (Approval from City Clerk's office if in right of way) F! APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK amplified Sound o Animals included or allowed in event (animals must be licensed and have proof of vaccination) hooking Equipment (Fire Department approval required) We have made arrangements for d troom and hand washing facilities reel waste and recycling services tblic nt insurance p safety & security I EMS services © El i tricity I Generators �xtinguishers �dv_ertising with banners or signs �king water ; water and grease removal 6— vpati7er contingencies MCP Gas Tent Heating Space Intentionally Leff Blank n APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: E K VALI. meg r4 ISO LO L. — l iy Location of Event: Date of Event: ` QA) F- a 1 3 a Time the Event is to Open: f Sponsor of the Event; Y t 11 ItOX1 l �. Estimated Attendance (daily and total): j6 " Emergencv Contact Information: Name: ,004 kJ,-4: A5 7 Daytime Phone Number; Cell Number: n ) ,J, Name: Daytime Phone Number: Tao - a Cell Number: a. y/o - 4773 Name: C5 t L-, A/ Ar, A: s- v- Daytime Pha en Number: Cell Number: 7g o -,-)- [/ — I jr� q Primary Location of Event Staff at Event Site: 14 7— A"e l ` o v, Emergency Notification of the Public The public will be notified of safety and/or security issues in the following manner: 4 / Tip c 5 r °. ,�;Y ,5 ` s - - -- 10 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: tFt) 1 0 , 4 � C CKJ ° Contact Person I Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: C— P A )3 6 A kJ Contact Person I Telephone Number: (906) l Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: 1 o f Security Name of Provider: Caw Contact Person /Telephone Number: Location of Provider at Event Site: cF , tc: Location of Missing Persons Station: Event Parking Locations: _ /AI A/ 11 APPLICATION FOR SPECIAL EVENT PERMIT -- TO BE RETURNED TO CITY CLERK Severe Weather Contingent Shelter Locations: L4 11V< Have you confirmed that the locations will be open and available? Who will determine if your event is„ canceled or held? Phone number: Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information l ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and-gates (gates_ must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire I EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways 12 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other 5 'x Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these. chang nd reques a royal of them. Date (print name) (print title with organization) 13 Provide any other information that you feel should be considered INDEMNIFICATION AND HOLD HAI lyff -E.p- S AGREEMENT (Medium and High Risk Events) , EVENT: F � �A L L, c 9 M t-� c ��,rs 146o) e 14 ' ORGANIZER: ki Y E-14 f t The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event IW)�Eklkb PQ W the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer (s) of the Special Event. I;J INEGIRCYRN VA0 7 (print name of organizer) - (date) signature) (title) t 1)6 6)6 tL r - ST PF'E nvT (print name) (print title) � (da {signature) (title) ,ff46( - ' Z G ot? "4 1 1 -�C �� (print name) (print title) 1 7 Ld C -J . xL t J 4 [ r E [ U cz-