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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES January 17, 2012 PRESENT: David Sparr, Sandy Prunty, Michael Russell, Todd Cummings, Jeff Jahnke, Kris Larson, Joshua Marquardt, Jim Stapel, David Hetzel, Melody Wollangk EXCUSED: Kurt Koeppler, Megan Lang STAFF: Cassie Cook, Jeffrey Nau OTHERS: Lisa Voss – Oshkosh Public Museum/Marketing Consortium Chair, Scott Dercks – Marketing Consortium Vice-Chair, Chad Dallman – Oshkosh Parks Department I - CALL TO ORDER Chair David Sparr called the meeting to order at 8:04 am and a quorum was declared present. II - MINUTES OF THE DECEMBER 20, 2011 MEETING Joshua Marquardt requested that his full name be reflected in the minutes. Jim Stapel moved for approval of the December 20, 2011 minutes as presented. Melody Wollangk seconded the motion which passed unanimously (Jahnke absent for vote). III – POLICING/TRAFFIC/PARKING ISSUES No representation from the Oshkosh Police Department was present. Sandy Prunty reported that the Traffic Advisory Board made a recommendation to the Common Council to allow left turns from Merritt Avenue onto N. Main Street (southbound). 8:10 – Jeff Jahnke arrives. IV – MONTHLY FINANCIAL REPORT Chair Sparr reported that there are still items outstanding from the 2011 budget and should be closed by the February meeting. Dave Hetzel inquired how much is in the reserve fund. Ms. Prunty responded there should be approximately $78,000. There was no further discussion on this item. Dave Hetzel motioned for approval of the monthly financial report as presented. Jim Staple seconded the motion which passed unanimously. V - BID MANAGER AND SUBCOMMITTEE REPORTS Ms. Cook presented a brief summary of her activities over the past month as outlined in her report included in the packet. There was no further discussion in regard to the report. Joshua Marquardt inquired what the BID Manager’s job duties were and if there was a job description for the position. Mr. Nau responded that he would email the BID Manager job description to the Board members and include a copy in the February packet. Kris Larson added that he felt that Ms. Cook should not be getting involved with several of the Marketing Consortium activities listed in the Manager’s Report. Chair Sparr responded that this was the case several years ago but the BID Manager is now mostly providing oversight and support to the Consortium and its activities. Ms. Prunty suggested that format of the Manager’s report may be causing confusion as it gives the impression that Ms. Cook is spending a lot of time on Consortium activities where in reality she is just reporting what the Consortium is working on. Ms. Prunty added that the established events require very little of the BID Manager’s time; it is the newer events that need the additional support and input from Ms. Cook. Discussion followed on what duties the BID Manager should be focusing on (website 1 DOWNTOWN OSHKOSH BID BOARD MINUTES January 17, 2012 design, downtown recruitment) and what duties should be delegated to the various subcommittees (consortium activities and other events). VI – GUNDERSON BUILDING UPDATE Mr. Nau reported that the owners of the Gunderson building are in the process of applying for financial assistance through the DNR for cleanup of the site. It is the City’s understanding that the application will be submitted by the end of January. VII – 2012 ADVERTISING PLAN Ms. Cook handed out copies of the plan and presented a brief overview of how the advertising dollars will be allocated and advertising opportunities for BID businesses. Ms. Cook added that she is trying to get more support of the implementation of Downtown Discount Cards and needs a minimum of 20 participants. 8:45 – Jeff Jahnke left. VIII – BRANDING UPDATE There was no discussion on this item. IX – POSSIBLE AMENDMENT TO BYLAWS REGARDING ABSENCES Mr. Russell stated that if a board member misses three or four meetings per year, they should not be on the board. Chair Sparr responded that it had caused problems in the past but the addition of the alternates has alleviated that problem. Mr. Cummings added that now may not be a good time for changes considering the two members who miss the most meetings are two of the largest assessed property owners and that they do offer valuable input when in attendance. X – IDENTIFICATION OF AGENDA ITEMS FOR THE FEBRUARY 21, 2012 MEETING  Future Event Ideas  Sponsorship for Tuesday Night Concerts at the Leach XI - ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned at 9:08 am. Dave Hetzel seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 2