HomeMy WebLinkAbout16. 12-52
FEBRUARY 14, 2012 12-52 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: WAIVE BIDS & AUTHORIZE PURCHASE OF AMBULANCES FOR
FIRE DEPARTMENT FROM FIRE APPARATUS & EQUIPMENT
($445,500.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Fire Department is now replacing three ambulances; and
WHEREAS, the department is standardizing to the MedTec ambulances to ensure
safe and efficient operations during emergency situations plus maintenance efficiencies;
and
WHEREAS, Fire Apparatus & Equipment is the local supplier for the MedTec
ambulances and it is therefore necessary to waive bids pursuant to section 12-10(D) of the
Oshkosh Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to waive bids and
to purchase ambulances from:
Fire Apparatus & Equipment
P.O. Box 297
Appleton, WI 54912
Total: $455,500.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 323-0230-7210-06101/06215 Equipment Fund - Ambulances
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh, 010
54903-1130 City of Oshkosh
OfHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G.Urben,General Services Director
DATE: February 3,2012
RE: Waive bids for purchase of ambulances
BACKGROUND
The Common Council has allocated a total of$450,000 ($150,000 in the 2011 CIP and $300,000
in the 2012 CIP) for three ambulances for the Fire Department. The three ambulances being
replaced are from the 2001 and 2002 model year and all three units have exceeded the life
expectancy standards of serving four years in front line status followed by six years of reserve
status. The three units being replaced all have well over 100,000 miles and have no trade-in
value. As such they will either be sold at auction or for parts after the new units are incorporated
into the fleet.
ANALYSIS
Six of the nine ambulances in the Fire Department fleet are MedTec ambulances. The MedTec
ambulance chassis, body and interiors have met our operational needs and have proven very
reliable over the years. MedTec is also a local company and as such,has been able to respond in
a very timely manner to the few minor issues we have experienced. The MedTec's all have
identical designs for our patient transport compartments. This standardization is critical to
ensuring safe and efficient operations during emergency situations. In addition, this
standardization provides many operational maintenance efficiencies in such areas as part
replacements, part stocking, repairs/troubleshooting and more. For these reasons it is the
consensus of the Fire Department and Purchasing to recommend MedTec ambulances continue to
be purchased for their ambulance fleet. By working with the local MedTec dealer (Fire
Apparatus & Equipment), and negotiating multi-vehicle and pre-payment discounts we have
secured a purchase price of$148,500 per ambulance for a total of$445,500. Our research of
MedTec ambulance purchases of similar specifications indicates this per ambulance cost is less
than recent purchases and thus is very favorable for the City of Oshkosh.
FISCAL IMPACT
The fiscal impact of the three ambulance purchases will be $445,500. One ambulance will be
purchased from the 2011 OP account #: 323-0230-7210-06101 and two ambulances will be
purchased from the 2012 CIP account#: 323-0230-7210-06215.
RECOMMENDATION
Fire Department and Purchasing personnel reviewed the MedTec pricing and recommend that the
Common Council waive bids (pursuant to Section 12-10 D(1) of the Oshkosh Municipal Code
using standardization as the overriding consideration) and authorize the purchase of three
MedTec M168 ambulances on Chevy GM4500 chassis from Fire Apparatus & Equipment, P.O.
Box 297,Appleton, Wisconsin 54912 in the amount$445,500.
Respectful y bmitted, Approved:
Jon G.Urben Mark A.Rohloff
General Services Director City Manager