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HomeMy WebLinkAboutMINUTES MINUTES OF THE JANUARY 2012 MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Approved at the February 3, 2012 Museum Board meeting) The regular January meeting of the Oshkosh Public Museum Board was held on Thursday, January 5, 2012 in the Lecture Room of the Museum. Board President Eugene Winkler called the meeting to order at 4:00 p.m. The roll was taken: Present: Ms. Drew Absent: Mr. Haffeman Mrs. Fenrich Mr. Metz Mrs. Kujawa Dr. Viegut Ms. Moldenhauer (came in at 4:15 p.m.) Mr. Lemberger Mr. Moore Mr. Rego Mr. Winkler Also present were: Museum Director Brad Larson, Assistant Director Michael Breza, Auxiliary President Barbara Shirtz and Brenda Hauber recording the minutes. Mr. Winkler designated Diana Drew to fill the vacancy of Ron Metz and Dewey Moore to fill the vacancy of Gary Haffeman. The minutes of the December 1, 2011 meeting were read. Rick Rego moved that the minutes be approved and Carol Fenrich seconded the motion. A typographical error was pointed out and corrected. At the conclusion of the discussion, Mr. Winkler called for the roll call vote which went as follows: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mrs. Kujawa Mr. Moore Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The corrected December 1, 2011 board minutes were accepted. The January 2012 bill listing was presented. Rick Rego moved that the bill listing be approved for payment. Carol Kujawa seconded the motion. A brief discussion followed. At the conclusion Mr. Winkler asked that the roll call vote be taken: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mrs. Kujawa Mr. Moore Mr. Rego Mr. Winkler With a unanimous vote in favor, the motion was passed. The January 2012 bill listing was approved for payment. The next item on the agenda was discussion of a proposed amendment to the Collection Fund Policy. Mr. Larson then elaborated on this change. He noted that at this point the policy statement does not provide for the use of the fund to cover the shipping costs of sending collection material to conservators or auction houses. He pointed out that last year the shipping of auction items was over $2,000 and the operating budget did not foresee these costs. Since the shipping is part of the continuing conservation projects and deaccessioning of material, we will continue to incur these expenses. It is felt that using Collection Fund revenue for the shipping of these objects, especially when the conservation work is done at no or little cost to the museum. Some possible wording was discussed and Mr. Larson said he would work on the possible wording and the board will vote on the change at the February 2, 2012 board meeting. The next item on the agenda was a proposed use of the Collection Fund for the conservation of a painting from the museum’s collection. Barry Bauman has agreed to treat this painting by Carleton Wiggins entitled “Morning in the Field”. The cost for his materials and supplies (including a new stretcher) is $ 575.00. Since there is ample funds available in the cash balance of the Collection Fund, Mr. Larson asked that the board authorize this expenditure. Dewey Moore moved that the board authorize the expenditure of $575 for the costs incurred by Barry Bauman for the treatment of the Carleton Wiggins painting. Rick Rego seconded the motion. Following a brief discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mrs. Kujawa Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The request to use Collection Fund for the conservation of the Carleton Wiggins painting “Morning in the Field” in the amount of $575.00 was approved. Mr. Winkler then asked Mr. Larson to present his Director’s Report. Mr. Larson began by reporting that the Request for Qualifications for the management of the Durow Fund had been sent out by the Finance Department. These are due back to the City by January 17. Once they are received a working group comprised of Peggy Steeno, Lynn Lorenson, Gene Winkler, Carol Fenrich and I will review the proposals. Hopefully, a recommendation can be brought to the board at the February 2 meeting for approval. Mr. Larson reported that we are participating in nationwide efforts to collect data and establish benchmarks for museums. The program used by the American Association of Museums provides users with the information on how their museums compares to other institutions by creating easy to understand Power Point slides. He said that he intends to bring 2 or 3 of these slides before the board at each meeting. The Exhibition Fund solicitation generated $12,820 in contributions. Gifts of all sizes were received with the largest being $2,500 from the John E. Kuenzl Foundation. And in conclusion Mr. Larson reported that on Saturday the props from the Harry Potter event will be put on sale with the proceeds being placed in the Exhibition Fund. With no further business before the board, Carol Fenrich moved that the meeting adjourn with Janet Moldenhauer seconding the motion. Mr. Winkler called for the voice vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mrs. Kujawa Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion to adjourn was passed. The meeting was adjourned at 4:39 pm.