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HomeMy WebLinkAboutminutes MINUTES OF THE LONG RANGE FINANCE COMMITTEE December 7, 2011 ROOM 406 The regular meeting of the Long Range Finance Committee was held on Wednesday, December 7, 2011, in Room 406, at Oshkosh City Hall, 215 Church Avenue. The meeting was called to order by Chair Harold Buchholz, at 5:03 p.m. Members Present: Harold Buchholz, Jeffrey Thoms, Bryan Schulz, Don Simons, Tom Pech Jr., Jeff Herzig, Jason Hirschberg, and Deb Allison-Aasby Members Absent: Doug Pearson Staff Present: Peggy Steeno-Finance Director, and Lori Burns–Administrative Assistant Others Present: Brian Chapman, Management Assistant I.APPROVAL OF November 2, 2011 MINUTES No discussion/changes. Motion by Simon, Second by Pech, to approve the Committee Meeting Minutes of November 2, 2011. Motion passed unanimously. II.CITIZEN INPUT None. III.INFORMATION SHARING/HOUSEKEEPING ITEMS (~5:04 – 5:20) th Staff provided the insert getting mailed with the tax bills on Friday December 9. Steeno described the process of creating the insert and explained why information about the State Lottery Credit was included. Comments followed with a suggestion to wait and see what kind of response we get from the public for future inserts / information sharing. Regarding the tax bill itself, the tax rate is down three and one-half cents compared to last year’s rate. The City portion is up, expenditures are down by approximately $1 Million; however, the tax levy is up due to a decrease in state aids. Steeno shared the preliminary work being done on the five year budget model. So far it has five years worth of history; revenues and expenditures. Committee will need to discuss in the future what assumptions to make to build the full model. Thoms shared the four different scenarios he uses in his business and the “what – if’s” they are able to pick to see what the outcome is. Discussion on this item will continue at a later meeting. IV.DISCUSS / PREPARE FOR THE JOINT WORKSHOP WITH COUNCIL ON DECEMBER 13, 2011 (~5:20 – 5:50) Meeting will be held in the room next to the Council Chambers from 5:00 – 5:45 on December 13th. Chair Buchholz asked for input on how the committee would like to proceed / lay out the workshop meeting. Suggestions followed; Chair Buchholz will open the discussion with introductions of each member and their brief history. Steeno or Buchholz will share why we are here, what we have accomplished, the results of the Committee’s vote on the priorities list, and ask the Council if they have specific items that they would like to see worked on by the Committee. Do not want to spend too much time on introductions and accomplishments, look more for the direction on how the Council wants the committee to proceed. Pech explained how a typical work session with the council proceeds in terms of who guides the session and how the interactions go. Buchholz would like to receive some sort of alignment between council and committee based on the enabling ordinance. Buchholz would also like some guidance in regards to the Committee’s role in preparing the budget. The Committee’s fees project was discussed. Pech discussed his experience with the County’s review process of current fee’s and why a regular review is important. Thoms discussed the current information that has been presented and what the Committee should be looking at in regards of reviewing the current fee schedule. The role of the Council Members on the Committee was also discussed. And, Buchholz explained how he expected the meeting to proceed and asked for comments from other members as to what roles everyone should have. Committee members discussed how they should gauge feedback from the Council in regards to the Council providing input on the Committee’s priorities. Thoms discussed the importance of being ready to communicate how the priorities were determined. Pech discussed how the Council will proceed with giving feedback during and after the work session. th The following items will be put in the Council packets on Friday December 9:  Joint workshop agenda / list for December 13th  Prioritized Topics List  Enabling Ordinance  Tax Bill Insert V.ADJOURNMENT Motion by Schulz, Second by Simon, to adjourn. Motion passed unanimously. Meeting adjourned at 5:50 p.m.