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HomeMy WebLinkAbout12-23 JANUARY 24, 2012 12-23 RESOLUTION (CARRIED___6-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVAL OF SPECIAL EVENT / UW-OSHKOSH STUDENT RECREATION / UTILIZE CITY STREETS FOR THEIR SHAMROCK SHUFFLE 5K RUN-WALK / MARCH 10, 2012 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to UW-Oshkosh Student Recreation (Kelly Beisenstein- Weiss) to utilize Pearl Avenue, Wisconsin Street, Ohio Street, Witzel Avenue, Josslyn Street, Taft Avenue and Campbell Road on Saturday, March 10, 2012, from 10:00 a.m. to 11:15 a.m., for their Shamrock Shuffle 5K Run/Walk, in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Cost Estimates for Extraordinary Services Street Department Barricades / Signs ($55 - $125 preliminary estimate) JANUARY 24, 2012 12 -23 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / UW- OSHKOSH STUDENT RECREATION / UTILIZE CITY STREETS FOR THEIR SHAMROCK SHUFFLE 5K RUN -WALK / MARCH 10, 2012 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to UW- Oshkosh Student Recreation (Kelly Beisenstein- Weiss) to utilize Pearl Avenue, Wisconsin Street, Ohio Street, Witzel Avenue, Josslyn Street, Taft Avenue and Campbell Road on Saturday, March 10, 2012, from 10:00 a.m. to 11:15 a. m., for their Shamrock Shuffle 5K Run /Walk, in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Street Department Barricades / Signs ($55 - $125 preliminary estimate) APPLICATION FOR SPECIAL. EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Offic4 l Name of Speci I E u t�� 5V- Start Date: H DI I"G h )0, 2-0 ! � End Date: R6 rCk 10 -0 1 '2- Briefly describe your event. Be sure to include the purpose of the event and all planned activities. � 41e,% 1' Sk(S t W Rtw /wajC ! S opt, -, fDlk CDwf?l ,411, y Gf d irt clt(4tlut,fs e 0j ti aha iVe- UrJ bAVoh -fie I Div rfs i hy r r ,d , EVENT DATE SUN MON TUE WED THUR FRI SAT SETUP TIME ,So Al'i START TIME 10 -'OO STOP TIME TEAR DOWN 1 CLEAN UP COMPLETED Location of Invent: 01 b x & rw n yl welo SS et hftr to 0 ho'd um Uw h kDs h S-I�nr l? t �C���hon weIIres$ Ct ni-er Estimated Attendance (daily & total : Number of Booths: -- Organization(s) Sponsoring (includ Cl� CLERKS OFFICE 0 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: KC {(V gelSel` sS eln- I�vei SS Daytime Telephone: t�k 4 2K Z3`i ! Cell Phone: t 2o� Zt� - 21 i Fax: .....1 g10 n& (p Email: ,; SC tj IA W pS , td u Address: City: _ Secondary Contact: I OVY Daytime Telephone: Cell Phone: 2 Fax: 70) LA 2. �i - 22 (� ., Email: o rJ t 0 uwoS V State: 1Nl Zip Code: 5� t0 f ?Qf- Address: 135 P( l Ne City: DIVMc l State: Wi - Zip Code: 5 I Onsite Prima Contact: �fl l {r Q 1SP�S eI � �vel SS Cell phone: �ap� 20- 3 l l Fax: Email: b ,i Sf v►S wo Sk,M u Address: JS5 PPA� City: (M k 66S State: _ Wi Zip Code: Onsite Secondary Contact: ' INA Cell phone: _ °l 20 ) 2 Vp - 1-5 4 tp - -_ Fax: 131,0 1 -19,t1- 22Ep tp Email: Address: T35 City: State: Zip Code: 54 NCO l NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL. EVENT PERMIT -- TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert r Religious 1 Educational • Rally I Memorial • Street I Block Party � Parade I Fun Run I Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) • Other Location of event: Park or other public property t U �N b%kn5k � � h SfAc6 q11") 19 Public street, sidewalk, alley, or right of way ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) . Food & non - alcoholic beverages (Additional permit required from Health Dept.) • Non -food related sales and/or display booths (No additional permits required) • Tent and/or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) Barricades f (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK l Amplified Sound 1 Animals included or allowed in event Serv'[ct Qll'WnalS (animals must be licensed and have proof of vaccination) o Cooking Equipment (Fire Department approval required) We have made arran ements for: Restroom and hand washing facilities Solid waste and recycling services Event insurance ,. Public safety & security f EMS services 'k Electricity I Generators >q l=ire extinguishers X Advertising with banners or signs `g Drinking water o Grey water and grease removal Weather contingencies o LP Gas n Tent Heating Space Intentionally Leff Blank APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Securily Plan Name of Event: Aam N ock AuTfle, 5k Eun h ja( k, Location of Event: OWbSkDSh SWO eeg c 6. i m wei'i�,�s.s celllcr = -� `t A V S i,4 m 7 - - TWO sl2wc Date of Event: E_VurMy M (Arch 0,1-01 Time the Event is to Open: q :00 awe Ruv ) wa i k '14 Sponsor of the Event: MV 08� 06h S Wf At 0( fW A 0 D Estimated Attendance (daily and total): 1500 EmergencV Contact Information: Name: Afhq Ge(SeilS�6tA —�iCISS Daytime Phone Number: Cell Number: q2o 20`►- 21 Name: 1 Paf y ( �t L0)g2 k - q-0 ( L4 Da Phone Nu be Cell Number: �u) 2 fv -2 6�1 cp Name: [J of es Daytime Phone umber: mo qn- 12 2 Cell Number: � O 2 - oft Primary Location of Event Staff at Event Site: U k OA V0S) 3�" e4 Rf e Le A4� Dvl i k(lilm C'fAer (735 pearl NVO Emeraency Notification of the Public The public will be notified of safety and/or security issues in the following manner: hWAVAMYA W S vv he hWe o w a11- ire b Q r m eollA Spo�lso a �c x s l� a e S of �� s iq fOr r e ne ater - s L fed, ev? e tr W S 4 vim' 1i Aol4t Of S 120 *1 (C; f ( of �shk�s� �altce m ay o�,5sis w{ v191 i� nectssorv APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services ry Name of Provider: � I Of DS kkt6� R re �( ar fm enrt fj S` (1i�2 also Contact Person /Telephone Number: u j S'��d �to 23�-52'!� Vh Location of Provider at Event Site: h I (A UW oskhsk pl)hce- will Also assist- avd have. AcDs (h 116v- Sogt4ad Cars, T)Ae Sl Pff((WfibA �wfllrie,ss Ceher also has Atr65 antA CK -JAUD avlck F+r -hd Eire Protection Name of Provider: t hi bf bS h kas k V1 fe- be e"dt PAt Contact Person /Telephone Number: C�I f f T MC)VI FCGh7 k 236-57clo Location of Provider at Event Site: n Number of Fire Extinguishers: 0 U�VD (w wc, l mU_Nk le- locaf( of q� Location of fire access roads: (l 1 "DGtdS �Gh �tudiu 1 S w - D G+CC�SSt �t Secures Name of Provider: U 006S11 Contact Person/ Telephone Number: Location of Provider at Event Site: DLA,-� Location of Missing Persons Station: boo 16 aPAA Event Parking Locations: SIN bsL �l IS l� en C 1 +�� ra1� P APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Severe Weather Contingency sh 1 W L ocations: A �hjd V L rc e,+'10 &Af r Have you confirmed that the locations will be open and available? CS Who will determine if your event is canceled or held? Phone number: H2U-23L4) mi lA CUVI Public Safe Site Plan a � C � o� ���ka� P��+�2 Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information 1 ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire 1 EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways k4 1 f a` i d V) APPLICATION FOR SPECIAL EVENT PERMIT _ TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) 1" 1 have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. We lSs Date (print name) (print title with organization) APPLICATION FOR SPECIAL EVENT PERMIT— FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 4. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop 'a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? C. Will a first aid station, with trained first aid provider, be provided at the event? Where? d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates?. Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, hire, and Police? c. if applicable, what will security officials do if non- paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Left Blank MASTER AGREEMENT BETWEEN CITY OF OSHKOSH AND THE BOARD OF REGENTS OF THE UNIVERSITY OF WISCONSIN SYSTEM FOR SPECIAL EVENTS This Masker Agreement is related to Special EVcnts sponsored by the University, any department or division of the University or University recognized student group. The Board of Regents of the University of Wisconsin System (LTW Oshkosh) shall, within the confines of Wisconsin Law defend and hold harmless the City of Oshkosh, its members, its agents, employees and officers against any and all claims, demands, actions and causes of action and resulting liability, loss, damages, costs and expenses for injury to persons and damages to or loss of physical property to the extent caused directly or proximately by UW Oshkosh, its officers, employees and agents, Upon a written request, UW Oshkosh shall provide the City of Oshkosh a Certificate of Coverage as authorized by WI ss. 893.82 and 895.46 of the Wisconsin Statutes. The individuals) signing this agreement has the authority to enter no this master agreement on behalf of the City of Oshkosh and UW Oshkosh. Agreement will be considered ongoing beginning on October 1, 2011. 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BUILDING Kir1' ACADEMIC BUILDINGS A100,110w1 W Aqu.kSmdeeC.rder G7 AdnBra.Mnunlc.um Cemr C5 9u0srlillF7enNmlum F4 !YmpsaCnmm br'cHUayLAremay JA Cmsn.a lab �1 a-S004Smno,cK* R De wi m F ZSSmtl,lh_ 14 1CAJrySCkneaGerder Co Hemngb,Hdl F5 K0Fhy% MEdwc"&Spumrwur G tJUmYd LEtlucaum Eading E4 Petctlmary G5 Redlmd Ng W Beg. Hd EI geaztH [I PA Campus lnformaton Rmtth u4 ADMINISTRATIVE SERVICES a�nputP�a 14 L�mp.PrFlep ;Rdminmrelmm F5 F411 e ldmlae'"m 11 Gra u"LkAos"P it 1 Pant GJ rAwHoUw W)0"t Fsundmisnl E4 HghAMm PWdn9 Nmp A RESIDENCE HA1.l.S D.—H.1 F] "C— RC U FKN,HA H6 Hctnrvdlip JS SmOd h5 st m m H7 7aMrHng 113 'AbhxaW G3 STUDENT SERVICES d UNMSITY DINING Elawd kcummn4 A pm- 119m."h" tgno4h Hv1 11 NMhb�ltu,a Ealdddn CenHr 04 p.PallAlumm}mwe G4 R.nn OvmoPvl l9nmE K Unhmmay 6a.tcLUPm SlutlmaHeallhGarmx{Radlmd Hal; C� 4Ma�tReme.MmLYJRInemCansr ti AutlmaBwc.®CeNw G3 CGNFERENCECENTER Gmenhzg.b Gmlmme.Gerrmr L D4ellmem0fRaedr U. A4 P4.Whr L3 High Avenue Parking Ramp IS ft eld t Ndng PonrdIn e'telh MI mnd .ba— :I P..]— Reeldae P- aftrldm In rml*0150 to 8M0 [•� Wrl Commuter I Mudent Permit or vee Pay SWbn. , r SYMBOL KEY " PARKING KEY ® Reunmed for '} a C.V. Info Bash Rs.kurtiar ,} A fimsrgency Phone nrrmned9lWOmtot 'a a Chr BOCA� Atop ® C ® he—Ut � �prolemole Cnby ^' Q amrepe Lai Mmdt = � FIXa6.lble P.diklg } S,anl COmmu,ul 0Wd*rdIYWIw WI a ea. Ramp On— ry >�P, J pW StMM Pnmwmrnbeal ® �' IPwrwt enueedJ R s ry:�a R•nr••. M„ rn� tta r,.raH, LM W.hP.R t arMMmwNrRa weNrnl d Lo da Reee wd NYa W rFrt•M I }` to ae m we«an,.w i] G lAl p' +I 1 am wMfaerar.e.. nnn''nw,m J High Avenue Parking Ramp IS ft eld t Ndng PonrdIn e'telh MI mnd .ba— :I P..]— Reeldae P- aftrldm In rml*0150 to 8M0 [•� Wrl Commuter I Mudent Permit or vee Pay SWbn. , r US,kT -F - America's Running Routes - UWO 5k UWO 5k http: //www. - usatf . org/roides/view.asp?rED - -456142 Distance: 3.17 miles/ 5.10 km Location. Start: Srwc Oshkosh, WI, US Attributes: loop, all flat, roads a Adorns Ave" u, Map sate R 3 J Pieroefire j tJniver,.i�, rf E1 Lin olrrR:a ern, ^CQIlS![1 • l 7- C}shse, ° a te Ave y `•. + s tieing Ave Oshko u: n Av R00 Ave fp s m p F N L °�� i rri. to ' Sgadiun University of �� Porte . _ fn - Shapiro Wisconsin • o� • `'c Park OsUosh Campus f° 44 dig �8ry Southlan Ave o 0 E :. \ Stet�er,Park gym. nalAva �� s t _ ` °a � •pi yy z t Ave f j r Ma P+ rrJJ�� 4Y�rtCp BY FOOD ft 'li+dlh L�tc O 44} L � Q L t :ssnd�v r m rd A�'e r i' NSan Total climb: 0 feet / 0 m Total elevation change;_ 0 feet / 0 m Added by KB We DISCLAIMER. USATF and the author of this route make no warranties as to the conditions, safety, distance accuracy, or s running of this route. Run at your own risk' @A81 -L2 011 USA Track & FiQl c. All Rigq$6Wrved. Grob E ve Associa ns ' Ati 4%ios Track & Fig Youth 4� Seat Bylaws & Regulations Social Media Cross Country Masters Athletes Tear 11111 Arnnl4 sn.ec ea.r