HomeMy WebLinkAbout12-23
JANUARY 24, 2012 12-23 RESOLUTION
(CARRIED___6-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVAL OF SPECIAL EVENT / UW-OSHKOSH STUDENT
RECREATION / UTILIZE CITY STREETS FOR THEIR
SHAMROCK SHUFFLE 5K RUN-WALK / MARCH 10, 2012
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to UW-Oshkosh Student Recreation (Kelly Beisenstein-
Weiss) to utilize Pearl Avenue, Wisconsin Street, Ohio Street, Witzel Avenue, Josslyn
Street, Taft Avenue and Campbell Road on Saturday, March 10, 2012, from 10:00 a.m. to
11:15 a.m., for their Shamrock Shuffle 5K Run/Walk, in accordance with the municipal
code and the attached application, with the following exceptions/conditions:
A.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City’s actual costs for extraordinary services.
Cost Estimates for Extraordinary Services
Street Department
Barricades / Signs ($55 - $125 preliminary estimate)
JANUARY 24, 2012 12 -23 RESOLUTION
(CARRIED
LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVAL OF SPECIAL EVENT / UW- OSHKOSH STUDENT
RECREATION / UTILIZE CITY STREETS FOR THEIR
SHAMROCK SHUFFLE 5K RUN -WALK / MARCH 10, 2012
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to UW- Oshkosh Student Recreation (Kelly Beisenstein-
Weiss) to utilize Pearl Avenue, Wisconsin Street, Ohio Street, Witzel Avenue, Josslyn
Street, Taft Avenue and Campbell Road on Saturday, March 10, 2012, from 10:00 a.m. to
11:15 a. m., for their Shamrock Shuffle 5K Run /Walk, in accordance with the municipal
code and the attached application, with the following exceptions /conditions:
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City's actual costs for extraordinary services.
Cost Estimates for Extraordinary Services
Street Department
Barricades / Signs ($55 - $125 preliminary estimate)
APPLICATION FOR SPECIAL. EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
GENERAL EVENT INFORMATION
Offic4 l Name of Speci I E u t�� 5V-
Start Date: H DI I"G h )0, 2-0 ! � End Date: R6 rCk 10 -0 1 '2-
Briefly describe your event. Be sure to include the purpose of the event and all
planned activities.
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EVENT
DATE
SUN
MON
TUE
WED
THUR
FRI
SAT
SETUP TIME
,So Al'i
START TIME
10 -'OO
STOP TIME
TEAR DOWN
1 CLEAN UP
COMPLETED
Location of Invent: 01 b x & rw n yl welo SS et hftr to 0 ho'd um
Uw h kDs h S-I�nr l? t �C���hon weIIres$ Ct ni-er
Estimated Attendance (daily & total : Number of
Booths: --
Organization(s) Sponsoring
(includ
Cl� CLERKS OFFICE
0
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
Primary Contact: KC {(V gelSel` sS eln- I�vei SS
Daytime Telephone: t�k 4 2K Z3`i !
Cell Phone: t 2o� Zt� - 21 i
Fax: .....1 g10 n& (p
Email: ,; SC tj IA W pS , td u
Address:
City: _
Secondary Contact: I OVY
Daytime Telephone:
Cell Phone: 2
Fax: 70) LA 2. �i - 22 (� .,
Email: o rJ t 0 uwoS V
State: 1Nl Zip Code: 5� t0 f
?Qf-
Address: 135 P( l Ne
City: DIVMc l State: Wi - Zip Code: 5 I
Onsite Prima Contact: �fl l {r Q 1SP�S eI � �vel SS
Cell phone: �ap� 20- 3 l l
Fax:
Email: b ,i Sf v►S wo Sk,M u
Address: JS5 PPA�
City: (M k 66S
State: _ Wi Zip Code:
Onsite Secondary Contact: ' INA
Cell phone: _ °l 20 ) 2 Vp - 1-5 4 tp - -_
Fax: 131,0 1 -19,t1- 22Ep tp
Email:
Address: T35
City:
State:
Zip Code: 54 NCO l
NOTE Either the primary or secondary onsite contact must be present onsite at
all times during the event.
APPLICATION FOR SPECIAL. EVENT PERMIT -- TO BE RETURNED TO CITY
CLERK
SPECIAL EVENT CHECKLIST
(please check all boxes that apply)
Is your event a:
❑ Festival / Music Concert
r Religious 1 Educational
• Rally I Memorial
• Street I Block Party
� Parade I Fun Run I Walk- a -Thon
• March utilizing any Public Property
• Public Assembly for Political Purpose
• Sport Tournament (Fishing, Soccer, etc.)
• Other
Location of event:
Park or other public property t U �N b%kn5k � � h SfAc6 q11")
19 Public street, sidewalk, alley, or right of way
❑ Private property
Will you have
❑ Alcoholic beverages
(Additional permit required from City Clerk)
. Food & non - alcoholic beverages
(Additional permit required from Health Dept.)
• Non -food related sales and/or display booths
(No additional permits required)
• Tent and/or Canopy
(Additional permit required from Inspections Dept.)
(Digger's Hotline must be contacted minimum of 3 days before digging)
• Generator(s) and /or additional electrical facilities
(Additional permit required from Inspections Dept.)
• Fires or Candles
(Additional permit required from Fire Dept.)
• Fireworks
(Additional permit required from Fire Dept.)
• Activities in a park outside of normal operating hours
(Waiver required from City Council)
Barricades
f (Approval from City Clerk's office if in right of way)
APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY
CLERK
l Amplified Sound
1 Animals included or allowed in event Serv'[ct Qll'WnalS
(animals must be licensed and have proof of vaccination)
o Cooking Equipment
(Fire Department approval required)
We have made arran ements for:
Restroom and hand washing facilities
Solid waste and recycling services
Event insurance
,. Public safety & security f EMS services
'k Electricity I Generators
>q l=ire extinguishers
X Advertising with banners or signs
`g Drinking water
o Grey water and grease removal
Weather contingencies
o LP Gas
n Tent Heating
Space Intentionally Leff Blank
APPLICATION FOR SPECIAL EVENT PERMIT -
TO BE RETURNED TO CITY CLERK
Special Event Public Safety and Securily Plan
Name of Event: Aam N ock AuTfle, 5k Eun h ja( k,
Location of Event: OWbSkDSh SWO eeg c 6. i m wei'i�,�s.s celllcr = -� `t A V S i,4 m 7
- - TWO sl2wc
Date of Event: E_VurMy M (Arch 0,1-01
Time the Event is to Open: q :00 awe Ruv ) wa i k '14
Sponsor of the Event: MV 08� 06h S Wf At 0( fW A 0 D
Estimated Attendance (daily and total): 1500
EmergencV Contact Information:
Name: Afhq Ge(SeilS�6tA —�iCISS
Daytime Phone Number:
Cell Number: q2o 20`►- 21
Name: 1 Paf
y ( �t L0)g2 k - q-0 ( L4
Da Phone Nu be
Cell Number: �u) 2 fv -2 6�1 cp
Name: [J of es
Daytime Phone umber: mo qn- 12 2
Cell Number: � O 2 - oft
Primary Location of Event Staff at Event Site: U k OA V0S) 3�" e4 Rf e Le A4� Dvl i
k(lilm C'fAer (735 pearl NVO
Emeraency Notification of the Public
The public will be notified of safety and/or security issues in the following
manner:
hWAVAMYA W S vv he hWe o w a11- ire b Q r m eollA Spo�lso
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�shk�s� �altce m ay o�,5sis w{ v191 i� nectssorv
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
Emergency Medical Services
ry Name of Provider: � I Of DS kkt6� R re �( ar fm enrt
fj S` (1i�2 also
Contact Person /Telephone Number: u j S'��d �to 23�-52'!�
Vh Location of Provider at Event Site: h I (A
UW oskhsk pl)hce- will Also assist- avd have. AcDs (h 116v- Sogt4ad Cars, T)Ae
Sl Pff((WfibA �wfllrie,ss Ceher also has Atr65 antA CK -JAUD avlck F+r -hd
Eire Protection
Name of Provider: t hi bf bS h kas k V1 fe- be e"dt PAt
Contact Person /Telephone Number: C�I f f T MC)VI FCGh7 k 236-57clo
Location of Provider at Event Site: n
Number of Fire Extinguishers: 0 U�VD (w wc, l mU_Nk le- locaf( of q�
Location of fire access roads: (l 1 "DGtdS �Gh �tudiu 1 S
w - D G+CC�SSt �t
Secures
Name of Provider: U 006S11
Contact Person/ Telephone Number:
Location of Provider at Event Site: DLA,-�
Location of Missing Persons Station: boo 16 aPAA
Event Parking Locations: SIN bsL �l IS l� en C 1 +�� ra1� P
APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY
CLERK
Severe Weather Contingency
sh 1 W L ocations: A �hjd V L rc e,+'10
&Af r
Have you confirmed that the locations will be open and available?
CS
Who will determine if your event is canceled or held? Phone number:
H2U-23L4) mi lA CUVI
Public Safe Site Plan
a � C � o� ���ka� P��+�2
Provide a schematic drawing of the event site location. The drawing must be
legible and drawn to scale. The public safety plan must include the following
items if they will be provided, or if they are required.
1. Location of booths, stages, and event structures
2. Location of first aid stations
3. Location of information 1 ticket booths
4. Boundaries of the event
5. Location of fences
6. Location of exits and gates (gates must be numbered)
7. Location of Fire extinguishers
8. Location of severe weather shelters
9. Location of Fire 1 EMS access road
10. Location of security staff
11. Location of emergency contact event personnel
12. Location of assembly area and approximate occupant amounts
13. Location of event parking
14. Location of barricades
15. Location of generators
16. Location of temporary roadways
k4 1 f a` i d V)
APPLICATION FOR SPECIAL EVENT PERMIT
_ TO BE RETURNED TO CITY CLERK
Other
Provide any other information that you feel should be considered
Yes No
I have reviewed and have considered the Contingency Plan
information provided by the City of Oshkosh along with this
application (pages 11, 12)
1" 1 have reviewed and understand the City's Insurance
requirements for Special Events as described in this document
(pages 13, 14, and 15)
I am enclosing the event's Public Safety Site Plan (see page 9)
I am enclosing other information that I believe is necessary or
helpful to describe the planned event
SIGNATURE
I am allowed to sign this application on behalf of the event sponsor. The
information contained in this application for a Special Event permit is true, correct,
and complete to the best of my knowledge. If there are any changes to the
Special Event, I agree that I will promptly notify the City of Oshkosh of these
changes and request approval of them.
We lSs Date
(print name) (print title with organization)
APPLICATION FOR SPECIAL EVENT PERMIT— FOR REVIEW ONLY
CONTINGENCY PLAN
Event sponsors should review and consider the following issues when
they are planning or preparing for an event. Many of these issues are required
by one or more regulations, or are components of larger regulations.
Considering other issues which may not be required should contribute to the
planning and operation of the event. Developing responses to these questions
should result in more productive and fruitful discussions with the various
departments with the City during their review of the Special Event Application.
4. Weather related issues: rain, snow, severe storms, tornadoes, etc.
a. If the weather forecast includes bad weather, will the event be cancelled?
If so, how will attendees be notified?
b. Develop 'a plan for the sudden onset of severe weather. Where will the
people go and who is designated to assist in their safe arrival at the safe
refuge place?
c. Is there an area of safe refuge in case of a tornado?
2. Medical Issues
a. Where will ambulance access to the event be in case one is needed?
b. Who will conduct crowd control in the event of a medical emergency?
C. Will a first aid station, with trained first aid provider, be provided at
the event? Where?
d. If applicable, is there adequate shade to prevent heat stroke? Will
water be provided? Where?
3. Crowd Control
a. Who will monitor the barricades?
b. Who will work the entry gates?. Maintain egress and access?
C. Who will patrol the area to prevent incidents from getting out of
control?
d. Develop a plan for those patrolling the crowd of what to do if they
encounter unruly behavior. Have communications equipment.
APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY
4. Security
a. Will there be Police Officers providing security? If so, contact the Police
Department for applicable requirements or guidelines relating to the number
necessary.
b. If volunteers or private agencies provide security, will they have appropriate
phone numbers for EMS, hire, and Police?
c. if applicable, what will security officials do if non- paying attendees breach
the gate or perimeter?
d. If a complaint is received, for example, for loud music, how and who will
handle the complaint?
e. Provide communications equipment. Portable radios, cell phones, and
access to land lines.
f. If applicable, secure monies in an area not accessible to the attendees.
5. Event Logistics
a. Where will there be, or will there be, a staging area for support staff?
b. What time will the crowd be disbursed and by whom?
c. Who will conduct clean up?
d. Remember to maintain fire lanes and access roads.
e. Appoint one person to oversee and take responsibility for the event. Who?
f. Will an adequate amount of restroom facilities be provided? Where?
g. Is there adequate safe parking provided? Where?
Space Intentionally Left Blank
MASTER AGREEMENT
BETWEEN CITY OF OSHKOSH AND
THE BOARD OF REGENTS OF THE
UNIVERSITY OF WISCONSIN SYSTEM
FOR SPECIAL EVENTS
This Masker Agreement is related to Special EVcnts sponsored by the University, any department
or division of the University or University recognized student group.
The Board of Regents of the University of Wisconsin System (LTW Oshkosh) shall, within the
confines of Wisconsin Law defend and hold harmless the City of Oshkosh, its members, its
agents, employees and officers against any and all claims, demands, actions and causes of action
and resulting liability, loss, damages, costs and expenses for injury to persons and damages to or
loss of physical property to the extent caused directly or proximately by UW Oshkosh, its
officers, employees and agents,
Upon a written request, UW Oshkosh shall provide the City of Oshkosh a Certificate of
Coverage as authorized by WI ss. 893.82 and 895.46 of the Wisconsin Statutes.
The individuals) signing this agreement has the authority to enter no this master agreement on
behalf of the City of Oshkosh and UW Oshkosh. Agreement will be considered ongoing
beginning on October 1, 2011.
CITY OF OSHKOSH
(signature)
- A. - k I 6 h- -
(print name)
(title)
date
UW OSHKOSH
4 &44- �(3iature)
(print name)
(title)
10 -4-1c
(date)
r �� b J'al
O o O O o o n n n n no CN)
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US,kT -F - America's Running Routes - UWO 5k
UWO 5k
http: //www. - usatf . org/roides/view.asp?rED - -456142
Distance: 3.17 miles/ 5.10 km
Location. Start: Srwc
Oshkosh, WI, US
Attributes: loop, all flat, roads
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DISCLAIMER. USATF and the author of this route make no warranties as to the conditions, safety, distance accuracy, or s
running of this route. Run at your own risk'
@A81 -L2 011 USA Track & FiQl c. All Rigq$6Wrved. Grob E ve
Associa ns ' Ati 4%ios Track & Fig Youth 4� Seat
Bylaws & Regulations Social Media Cross Country Masters Athletes Tear
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