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Home My WebLink About12-24 JANUARY 24, 2012 12-24 RESOLUTION (CARRIED 5-1P LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT/MIDWEST SPORTS EVENTS & CR MEYER/ UTILIZE CITY STREETS FOR THEIR OSHKOSH HALF MARATHON, 5K& LIONHEARTED KIDS RUN/APRIL 21 & 22, 2012 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Midwest Sports Events & CR Meyer (Ben West) to utilize Leach Amphitheatre on Saturday, April 21, 2012 from 9:00 p.m. to 7:00 p.m., for their Lionhearted Kids' Run; and to utilize city streets for half-marathon route — N. Main Street, Algoma Boulevard, Cemetery/Wiouwash Trail, Rivermill Road, Arboretum Drive, Summit Avenue, Wisconsin Street Bridge, Witzel Avenue, N. Campbell Road, Taft Avenue, Josslyn Street, Fillmore Street, Bauman Avenue, trail (under bridge), Ohio Street, through South Park Avenue, W. 12th Avenue, Knapp Street, S. Main / N. Main Street and trail behind Convention Center; 5K route — N. Main Street, Algoma Boulevard, Wisconsin Street, Ohio Street, Witzel Avenue, N. Campbell Road, trail (under bridge), W. 7th Avenue, S. Main/N. Main and trail behind Convention Center, on Sunday, April 22, 2012, from 7:00 a.m. to 12:00 p.m., for their Oshkosh Half Marathon &5K, in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Department— Staffing ($1005 - $1197 preliminary estimate) Street Department Barricades / Signs ($460 preliminary estimate) 1 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: Oshkosh Half Marathon, 5K & Lionhearted Kids Run Start Date: 4/21/2012 End Date: 4/22/2012 Briefly describe your event. Be sure to include the purpose of the event and all planned activities. Please see Appendix A attached to the back of this document (pg.11). EVENT DATE SUN (4122) MON TUE WED THUR FRI (4/20) SAT (4121) SETUP TIME 4 a.m. 7 a.m. 6 a.m. START TIME 7 a.m. 7 a.m. 9 a.m. STOP TIME 12 p.m. 7 p.m. 17 p.m. TEAR DOWN I CLEAN UP COMPLETED 2 p.m. Location of Event, Leach Amphitheatre Estimated Attendance (daily & total): 1000(4121),3000 (4122),4000 (total) Number of Booths: 0 Organization(s) Sponsoring Event: Midwest Sports Events & CR Meyer (including addresses) 2079 Lawrence Dr, De Pere, Wi 54115 DEC 14 2011 895 W 20th Ave, Oshkosh, WI 54902 CITY CLERK'S OFFICE Pi APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Primary Contact: Ben West Daytime Telephone: 920 - 338 -8741 l Cell Phone: 920 -544- 2414 I(c� Fax: 920- 338 -0879 Email: ben @midwestsportsevents.com Address: 2079 Lawrence Dr. City: De Pere State; Wl Zip Code: 54115 Secondary Contact Gloria West Daytime Telephone: 920 - 338 - 8741 Cell Phone: 920 -562 -1885 Fax: 920 -338 -0879 Email: gloria@midwestsportsevents.com Address: 2079 Lawrence Dr. City: De Pere State: Wl Zip Code: 54115 Onsite Primary Contact: Ben West Cell phone: 920 - 544 -2414 Fax: 920- 338 -0879 Email' ben @midwestsportsevents.com Address: 2079 Lawrence Dr. City: De Pere State: WI Zip Code: 54115 Onsite Secondary Contact: Jamie Stockwell Cell phone 920 - 851 -6163 Fax: 920 -338 -0879 Email: jamie @midwestsportsevents.com Address: 2079 Lawrence Dr. City: De Pere State: Wi Zip Code: 54115 NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. 3 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a ❑ Festival 1 Music Concert ❑ Religious I Educational ❑ Rally 1 Memorial ❑ Street 1 Block Party X Parade 1 Fun Run I Walk a -Thou • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) • Other Location of event: X Park or other public property X Public street, sidewalk, alley, or right of way ❑ Private property Will you have X Alcoholic beverages (Additional permit required from City Clerk) X Food & non - alcoholic beverages (Additional permit required from Health Dept.) ❑ Non -food related sales and/or display booths (No additional permits required) X Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) ❑ Generator(s) and/or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) X Activities in a park outside of normal operating hours (Waiver required from City Council) X Barricades (Approval from City Clerk's office if in right of way) 4 APPLICATION FOR SPECIAL. EVENT PERMIT— TO BE RETURNED TO CITY CLERK X Amplified Sound o Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for: X Restroom and hand washing facilities X Solid waste and recycling services X Event insurance X Public safety & security I EMS services X Electricity I Generators X Fire extinguishers X Advertising with banners or signs X Drinking water X Grey water and grease removal X Weather contingencies o LP Gas o Tent Heating Space Intentionally Left Blank 5 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: Oshkosh Half Marathon, 5K & Lionhearted Kids Run Location of Event: Leach Amphitheatre Date of Event: 04/21/2012 - 04/22/2012 Time the Event is to Open: 8 a.m. (4121) 5:30 a.m. (4122 Sponsor of the Event: Midwest Sports Events Estimated Attendance (daily and total): 1000 (4/21),2000 (4/22),3000 (total) Emergency Contact Information: Name: Ben West Daytime Phone Number. 920- 338 -8741 Cell Number: 920 -544 -2414 Name: Gloria West Daytime Phone Number: 920 -338 -8741 Cell Number: 920 - 562 -1885 Name: Jamie Stockwell Daytime Phone Number: 920 - 3388741 Cell Number: 920- 851 -6163 Primary Location of Event Staff at Event Site: Finish Line Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: Through PA Announcements by the announcer via the Communications Director. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: City of Oshkosh Fire Department Contact Person /Telephone Number: BC J. Austad /920- 236 -5247 Location of Provider at Event Site: Acr the street at 101 Court St. Fire Protection Name of Provider: City of Oshkosh Fire Department Contact Person 1 Telephone Number: Lt B. Bending/920-236-5242 Location of Provider at Event Site: Across the street at 101 Court St. Number of Fire Extinguishers: Leach Amphitheatre is up to Fire Code Location of fire access roads: Cea a Ave. and Court St see Appendix B Secures Name of Provider: Midwest Sports Events Contact Person f Telephone Number. Mike Larson/920-419-8936 Location of Provider at Event Site: Finish Line Location of Missing Persons Station: Announcers Stage at Finish Line Event Parking Locations: Leach Amphitheatre Parking Lot & city streets 7 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Continaency Shelter Locations: Concession and dressing rooms at Leach Amphitheatre and the convention center. Have you confirmed that the locations will be open and available? Who will determine if your event is canceled or held? Phone number: Gloria West, 920 -562 -9885 Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information I ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers & Location of severe weather shelters g, Location of Fire f EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways E13 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No j( I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) X I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) X I am enclosing the event's Public Safety Site Plan (see page 9) X I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these chaval of them. C� cA Ce� Date (print name) (print title with organization) 10 SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: C) -ostn Hoff Mcurctthoh ORGANIZER: • d 2 s " \ th S The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. Inconsideration for the City's approval of the Special Event, OS�\ k OSh "Vtbv- the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER m i r. (print nan a of organizer) 134S f 11 (date) s�gna re) (title) I t We& (print name) (print title) 1a1� (date (signature) (title) Gt -e-s (print name) (print title) 11 Appendix A 2012 Oshkosh Half Marathon & 5k Sunday, April 22th, 2012 7:30 a.m. Downtown Oshkosh Catch "Spring Fever" during the 8th Annual Oshkosh Half Marathon, 5K Run /Walk and Kid's Run, which offers scenic diversity from the historic homes to the river. There will even be themed water stations to get you motivated and massage therapists to ease those aching muscles after you cross the finish line! Don't forget about the kids. In addition to the Half Marathon, Relay and the 5K, is the Lionhearted Kid's Run on April 21st. Proceeds from the event benefit the Boys and Girls Club of Oshkosh, Christine Ann Domestic Abuse Services, Inc. and the Oshkosh Area Humane Society. Sunday, April 22 Oshkosh Convention Center 2 North Main St, Oshkosh 5.30 a.m. -7:15 a.m. - Registration & Packet Pick- Up 7:30 a.m. - Half Marathon, Relay & 5K START DISTANCES Half Marathon or Relay (13.1 miles) 5K Run /Walk (3.1 miles) Lionhearted Kid's Run (distances age appropriate for children) Saturday, April 21 Leach Amphitheatre, 303 Ceape Ave, Oshkosh 8 a.m. — Kid's Registration & Packet Pick- Up Opens 9 a.m. — Kid's Run START Oshkosh Convention Center 2 North Main St, Oshkosh Noon - 8 p.m. - Registration & Packet Pick- Up 12 Appendix B Q+ First Aid Station Severe Weather Stations ® Emergency Contact Event Personnel ••� Fire/EMS access road Tent Massage /Stretch Personnel Finish line Structure &II Announcer Gate Locations (Number on Inside of gates) u A , -%V , ?,kr 4:2 = tc :� Zo 1 1 O shkosh Half Marathon WIG PP 45 3 -r Y Relay and Sk Course ° HALF Start South of intersection Ceape AvelMain St, turn left on Algoma Blvd. t Stay on Algoma Blvd, after the cemetary turn left on dirt road to Wiouwosh C s•:.nrree!tsRUa �-A _ Trail. Take trail to bridge, go right onto bridge, staying on sidawalk,then — ? 3 �•= righton Witzel Ave /Campbell Rd and left onTaftAve. - Take a right on Jossyin St, right on Buchanan Ave, right on Bauman St and ce na ery s L « turn left on Taft Ave, right on N. Campbell, left into Tech parking lot ° then onto trail. Go under bridge to Ohio St, turn right at 12th Ave into park, Gol j Na A, exit park onto 12th Ave, left on Knapp St, left on 18th Ave. Turn left at . 98th Ave! Main Stand turn info park behind Convention Center. ° 7f. 5K +� ' 5K Same route until Algoma Blvd and Wisconsin St. Take left on Wisconsin St and go over bridge to Campbell Rd. Then 5k follows same course as half. g At Ohio St and 7th Ave, turn left. Turn left onto Main St Again 5k follows ri Ear q same course as half, . y B_ Key 't - aeMosRAe, :, ag A� 5 Half Marathon 4.6 miles MW km t -. PiA t (Summit /NY) 33EreY' lAY �i WNewr �J' IS `� $.25 miles f i iichana (Senior Center) Mile WHg— Marker y o —r nand f e WIG /Hg Water Gatorade MMM 'YF N a. , & Hammergel _ PP Porta W/G Water, Gatorade Potty WIG/Hy w'mVA: -- _0S11k0Sh WkvNAve - _ - -_ ('� a TO Ave b • Uirner aF `J a L3eA,x ei. N i PP ur��am: +" _ S �T 5± r Osnkash Campus g` G >� _ _ IL�ssrsA r i - {Center F ,r- Fees£c nay' 1 a�eyibek C y _.o e�V o se5 — G O_ 4 TrI aanc PVaza. ^ � ... �: � • �`9 EN yF.d. �Sa'�rh�n9 — ' —_ 1 faxan • '�� P.fac l�ray 4 ,z �Seni g �, t ._. C� Center _ s 9 S D- - W��d Registratlon _ eape AvelMaln ft �.. bx a ley Tech O o — _ P-hA - P 'Lem hlth p �`�� W 7 thAVeYYo�n� •' - — rre'nY _ ; _ _r'vteinA.;.v, .._ •� -- w44, Ave � W4hAYa ®® _ ___— Enlarge iew -15' FM A \".',OSnR Z ' YY IIX'�G�y - South Parf_c t1 „1 +nx 5\ 111 AY7 . _ lH f F'i 17�kee 12th Ave PP t . p" wSoth Park Av — WS Park Are o _V. I6'h A. b— Ic I! "L --- Ye Ma . -.. - ._ i , __. iY.,7YRh.e WIG —' r; W lath Ave a