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Home My WebLink About12-25 JANUARY 24, 2012 12-25 RESOLUTION (CARRIED___6-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVAL OF SPECIAL EVENT / NORTH AMERICAN BASS CIRCUIT / UTILIZE MENOMINEE PARK THEIR BASS FISHING TOURNAMENT / MAY 12, 2012 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to North American Bass Circuit (Gus Beckstrom) to utilize Menominee Park on Saturday, May 12, 2012, from 6:00 a.m. to 6:00 p.m. for their Bass Fishing Tournament event in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION 0 1 ial ame � Speci p I Event: r1fdII 2 EVENT SUN MON TUE WED THUR FRI SAT DATE SETUP TIME START TIME a rn STOP TIME TEAR DOWN i CI_I=AN UP COMPLETED Location of Event: r npmo '7 )'Y)v°P_ PG tti 1� Estimated Attendance dail & total): /2 Attendance ( daily ? Number of Booths: 6 0 s T, CS {) Spons ring Event: 4 r'vic ) *5S C Nov 12 2011 0 CITY CLERK'S OFFICE Start Date: LMV End Date: _ 14 Et Briefly describe your event. Be sure to include the purpose of the event and all APPLICA FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: 6C45 k)Wro " l Daytime Telephone q- 777 ... Cell Phone: , C Fax: 7` Email: Address: City: lI,;�2�r� _ State: Secondary Contact: ...a n [daytime Telephone; 6 0 Cell Phone: _. 7�3- Aqq- 5`71 q Fax: re Email: P) Address: City: f Zip Code: Onsite Primary Contact: L (X- 5 C ✓` Cell phone, ,,a— 77 Fax: Email; Address: City: _ State Zip Code: Onsite Secondary Contact: ✓] Jahn 6yl Cell phone: Fax: Email: Address: City: State: t /LDk� t-, t Kkz I'f'5PAk Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all ;boxes that apply) Is your event a: • Festival 1 Music Concert • Religious I Educational • Rally / Memorial • Street/ Block Party ❑ Parade 1 Fun Run / Walk- a -Thon ❑ March utilizing any Public Property ❑ Public Assembly for Political Purpose X Sport Tournament (Fishing, Soccer, etc.) ❑ Other Location of event: X Park or other public property ❑ Public street, sidewalk, alley, or right of way a Private property Will you have r3 Alcoholic beverages (Additional permit required from City Clerk) ❑ Food & non - alcoholic beverages IX (Additional permit required from Health Dept.) Non -food related sales and/or display booths (No additional permits required) ❑ Tent and/or Canopy (Additional permit required from Inspections Dept.) (digger's Hotline must be contacted minimum of 3 days before digging) ❑ Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept,) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept,) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT -- TO BE RETURNED TO CITY CLERK Amplified Sound o Animals included or allowed in event (animals must be licensed and have proof of vaccination) n Cooking Equipment (Fire Department approval required) We have made arrangements for: a Restroorn and hand washing facilities n Solid waste and recycling services )rS Event insurance • Public safety & security f EMS services • Electricity I Generators [] !'ire extinguishers Advertising with banners or signs o prinking water o Grey water and grease removal D Weather contingencies u LP Gas a Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT -- TO BE RETURNED TO CITY CLERK Special Eve - Publlc Safety and Security Plan Name of Event: & /� / - - A nerican IL �► �G�-r r Location of E=vent: O - eao " ! o ec Pu k Date of Event: Gr t j v�C�l Time the Event is to Open: 7 &n- Sponsor of the Event; 1 P�r` {/1 Estimated Attendance (daily and total): 0 Emergency Eme[gency Contact Information: Name: GC-ts ICs f(bi t Daytime Phone Number: Cell Number: ZZ20 Name: 101 Daytime Phone Number: Dl� Cell Number: 70 - Name; Daytime Phone Number: Cell Number: Primary location of Event Staff at Event Site: Emergency. Notification of the Public The public will be notified of safety and/or security issues in the following manner: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: l r i ftGfv { Cep Contact Person 1 Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: fV - 7, CCWn S6rrJs CC'S Contact Person /Telephone Number: f Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Se_ curity Name of Provider: Contact Person I Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingenc}� Shelter z tje'' gee. r'Ved 1,J111 Have you confirmed that the locations will be open and available? will Otprmine if your event is canceled or held? Phone number: Public Safety Site Plan r '/ '- , "- ch- S Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following Items If they will be provided, or if they are required. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information I ticket booths 4. Boundaries of the event S. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of lire extinguishers 8. Location of severe weather shelters 9. Location of l=ire I EMS access road 90. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No X I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) am enclosing the event's public Safety Site Plan (see page 9) am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE 1 am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that 1 will promptly notify the City of Oshkosh of these cha es and re Vest approval of-them. - 6 t"��tr?Ve Date (print name) (print title with organization) SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT. '1/7 411e CCl � l I L SS �l TCrc r ORGANIZER: 6N5 The event organizer agrees that it and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not Ilmited to the actions of tile. event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, lzr, 13 iLSS the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, darnages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and fia•tber agrees to pay any settlement entered into or on behalf of, or judgniont entered against the foregoing individuals and /or entities. The event organizer shall abide by the City's insut - ar€ce requirements for the event including tine addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event, EVENT ORGANIZER (print na me of organizer) late) _J64 . ..... . .... �Y (signature) (title) (print 131111'.) (print title) (date) (signature) . (title) (print name) (print fitic) w-. a an a U) ❑. ca o