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HomeMy WebLinkAbout12-26 JANUARY 24, 2012 12-26 RESOLUTION (CARRIED___6-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVAL OF SPECIAL EVENT / OSHKOSH SATURDAY FARMER’S MARKET / UTILIZE 400 & 500 BLOCK OF MAIN STREET / JUNE 2, 2012 THROUGH OCTOBER 20, 2012 – EVERY SATURDAY INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Farmer’s Market Inc. (Dennis Leatherman) to utilize 400 & 500 block of Main Street, every Saturday, starting June 2, 2012 through October 20, 2012, from 8:00 a.m. to 12:30 p.m. for their Oshkosh Saturday Farmer’s Market, in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Cost Estimates for Extraordinary Services Electrical Division – Electrical / power usage - $210 / preliminary estimate Fuse replacement / upgrades - $450 / preliminary estimate Street Department Barricades / Signs per event (21 events) - $1680 / preliminary estimate I -_ APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETU �Wur' TO CITY CLERK ri NOV 08 GENERAL EVENT INFORMATION Official Name of Special Event: L 3 05M(04N Start Date: Tom. wt 1 XO► End Date: - EVENT SUN MON TUE WED THUR FRI SAT DATE SETUP TIME START TIME STOP TIME TEAR DOWN 1 I CLEAN UP 1:10 COMPLETED 41%. Vt. MO A" Location of Event- ( A00 * 560 moty-t ok 140 viv VC%%V' 51 KerA Nsi M04, " A* G WCA 0 C%A%AVtVA'j V ZVOL'I "Ov"%A -� 0 Estimated Attendance (daily & total): 0 1�4' "OD coo Number of Booths: 100 + / I I - L&L,06 \ Organization(s) Sponsoring Event: (including addresses) JMK r.1 Briefly describe your event. Be sure to include the purpose of the event and all n1nnncid nr-fiviflp-Q APPLICATION FOR SPECIAL EVENT PERMIT -- TO SE RETURNED TO CITY CLERK Primary Contact: y�1nti �, Qom. �y1 Q.VW\. Daytime Telephone: C1 2,0 - (Q l ! I P-) 1 :bb��t� Cell Phone: 10 45A • a Fax: Email: Address: 1 v�t4 g`cA city: State: V 4 Zip Code: Secondary Contact: erne �.., e�'�� ern Daytime Telephone: 10- -7 Cell Phone _ qao, a ; - 21533 Fax: Email: Add ress: City: _ Lkf w OACA N V �t State: W T Zip Code: Onsite Primary Contact: WA\ S �-. E�"�In @vu+►gv► - 5 e 4�Dau Cell phone: Fax: Email: Address: City: State: Zip Code: Onsite Secondary Contact: (ATkeH*- `.. eC- Vte\ -W A v6 - Qi O V@ Cell phone: Fax: Email: Address: City: State: Zip Code: W S NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: • Festival 1 Music Concert • Religious 1 Educational • Rally f Memorial • Street I Block Party • Parade f Fun Run I Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fish Soccer, etc.) 1A Other -Fay , Q-y l�la�rl�C�t' Location of event: © Park or other public property Public street, sidewalk, alley, or right of way ❑ Private property Will you have © Alcoholic beverages (Additional permit required from City Clerk) Food & non - alcoholic beverages (Additional permit required from Health Dept.) Non -food related sales and/or display booths (No additional permits required) �k Tent and/or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) Generator(s) and/or additional electrical facilities (Additional permit required from Inspections Dept.) Fires or Candles b 1 V r_v1cQov i (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) Barricades (Approval from City Clerk's office if in right of way) E APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK *A Amplified Sound iq Animals included or allowed in event e K�a �'` (animals must be licensed and have proof of vaccination 1� Cooking Equipment by %tewclov i (Fire Department approval required) We have made arrangements for Restroom and hand washing facilities Solid waste and recycling services Vk Event insurance Public safety & security 1 EMS services 1A Electricity / Generators *A Fire extinguishers jl Advertising with banners or signs )q Drinking water Grey water and grease removal �4 Weather contingencies 13 LP Gas o Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT- TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: OTM(O On Sc6CAVAav Fav PS M a►r\4e� Location of Event: t t 500 (��ae\K b't t ogAV 1 M il % A S� . Date of Event: 3 c�v►t_ ' 0A0 OX ( Vy tn! Sa %AVAA)� Time the Event is to Open: 5S ►00 -t,w. - (a .30 SeA,Ma a'i '�'AO.e.w, -'� �rcQ ©Wv► i [t30�, S the Event: C3 W05\, Mb,_UWOCQ C�skkos� �� VOCIAt s Estimated Attendance (daily and totai):(8 000 bd 000 Emergency Contact Information: Name: Of.WW - S 1,P -9AI e%nmav% Daytime Phone Number: 9.10 . Ru ~ t$ a [ Cell Number: _ c{o'tD • -5a• a531 Name: av- t L, eo..A \PwvAq Daytime Phone Number: 7A a? %1 Cell Number: I D 5a - A133 Name: ct:;�v ttIn Q , y+Iav� Daytime Phone Number: 9 2l0 -'tab - t Cell Number: 5010 ~ 4 I -tt � Primary Location of Event Staff at Event Site: %oAP- v %o" o No�1" av►oQ M.e�r: vev►w Emergency Notification of the Public The public will be notified of safety and/or security issues in the following manner: e v► to S ��'� V►]eb +`��._,_ dMe CQW, -YAc, 1� - C7S osyk a weg eyr n0 u, .� ++�t 10 .M•� or, - . l - • �o� � 1 - ''^^'b51;5 � ,,, -b �}, ;L •`^^ � s�nos��aa ^�' �� ��a b�•�ib�� �,�•ativ.za49�.V� c►,�o`•� hq` �°a��o.,,�,v1o� S�� ���j p .Irol av31� �bb.nro� �,s�.+►ro �q o4L5 -�4.� - o�t�, C / J J%A I." a oi�l� /rb`� !�(� now►� S� ?�a�b ` }v.'a�nnaaao �tn� rn�a - } +�a� av:� +a t.�ai.�ab� SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: 0-5W 01V\ 5*AtoVAq F0.V -4 MP,.VA94t ORGANIZER: tiN.' Ail' \'t%At pC& 1 V%, v1 t� a via e \+r The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event: This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event, The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event, EVENT ORGANIZER , e vV1 L eo % :0A \r\m lv1 (print name of organizer) (date) (signature) (tit ) — (print name) (print title) 1 (date) (signature) (title) (print name) (prin title) 17 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Yes No _ I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages_14 ?) 1 I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages W1,< and I I I am enclosing the event's Public Safety Site Plan (see page' to I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, an omplet the best of my knowledge. If there are any changes to the S e ial E ent, I at I will promptly notify the City of Oshkosh of these c an es and qu t proval of them. - -Moo. %n\P, S v1V -vMna V Date (print name) (print title with organization) Met,\na T � O- SWosln S�vJAT �c �(avkle � 13 Provide any other information that you feel should be considered