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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES December 20, 2011 PRESENT: David Sparr, Megan Lang, Sandy Prunty, Michael Russell, Todd Cummings, Jeff Jahnke, Kris Larson, Josh Marquardt, Jim Stapel EXCUSED: Kurt Koeppler, David Hetzel, Melody Wollangk STAFF: Cassie Cook, Robin Leslie OTHERS: Matt Kroening – Oshkosh Police Department, Allen Davis – City of Oshkosh Community Development Department, Chris Strong – City of Oshkosh Transportation Director, Rob Kleman – OAEDC I - CALL TO ORDER Chair David Sparr called the meeting to order at 8:05 am and a quorum was declared present. II - MINUTES OF NOVEMBER 15, 2011 & DECEMBER 9, 2011 MEETING There was no discussion on this item. Sandy Prunty moved for approval of the November 15, 2011 minutes as presented. Kris Larson seconded the motion which passed 6-0 (Stapel abstaining; Marquardt & Jahnke absent for vote). The minutes for the December 9, 2011 workshop were accepted. III – POLICING/TRAFFIC/PARKING ISSUES Sergeant Kroening reported the focus has been on the warming shelter and questioned if the Board had noticed an increase in the transient population. He stated he has received a few complaints from the YMCA, Library, Hardee’s and St. Mary’s. He also stated the shelter has been housing 11-13 people per night and noted the Appleton warming shelter has been housing 30 per night. In addition, he has not observed the original concern that the warming shelter may attract homeless from outside the County. He is aware of only one case of this and this person was sent back to Outagamie County. Furthermore, he indicated that there was one incidence of graffiti at 835 N. Main Street, but that it had already been removed with no arrests made. He also reported that they usually see an increase of theft during this time of year. Sandy Prunty has noticed more. Sergeant Kroening questioned if additional foot patrols would help. Jim Stapel suggested more patrols in the evening when most of his thefts occur. IV – MONTHLY FINANCIAL REPORT There was no discussion on this item. Jim Stapel motioned for approval of the monthly financial report as presented. Megan Lang seconded the motion which passed 8-0 (Jahnke absent for vote). V - BID MANAGER AND SUBCOMMITTEE REPORTS Ms. Cook presented a brief summary of her activities over the past month as outlined in her report included in the packet. There was no further discussion in regard to the report. 1 DOWNTOWN OSHKOSH BID BOARD MINUTES December 20, 2011 VI – GUNDERSON BUILDING UPDATE Community Development Director Allen Davis stated he has been trying to tear the building down for a year and is working with an environmental remediation lawyer. He stated he has given the property owner until st December 31 to respond. If no response is given, a raze order will be made and the City will take it to court. VII – BRANDING UPDATE Heidi Strand of Blue Door Consulting introduced Matt Van de Linden who will be leading the BID rebranding effort and stated he has already met with the subcommittee. Mr. Van de Linden discussed the scope of services for the both the website and recruitment package stating the estimated cost of the website will be $7,905 (93 hours @ $85/hour) and the recruitment package will be $5,780 (68 hours @ $85/hour). Megan Lang questioned if the BID manager will be able to update the website. Ms. Strand stated the website will be a very flexible open source product with no related fees and would be easily updated. She stated if new templates, databases or widgets are desired, a new design would be needed and then would require additional design time and cost. She also stated there could be different levels of access allowed and that the goal of the website would be for it to update itself depending upon what is financially feasible. Ms. Lang then questioned if the dollar amount budgeted is realistic. Ms. Strand responded by saying it depended on what the vision of the website is and what data you want to pull from. They do not have that answer yet. Jim Stapel asked about coupons on the website. Ms. Strand stated the CVB website already provides coupons and that they could possibly bridge the two websites since BDC wrote the code for the CVB website. The goal is to just have one site do this. Ms. Lang questioned if the branding budget would cover the cost. Ms. Strand stated that it would and that BDC is donating about 60 hours to make it work. She also stated printing costs and any custom photography for the recruitment package would not be covered in the scope. The scope covers the design, copyrighting, photo selection and project management. The board then discussed elements of the rebranding project and stated that the subcommittee could address other items. Jeff Jahnke motioned for approval of the scope of services as presented. Sandy Prunty seconded the motion which passed 9-0. VIII – IDENTIFICATION OF AGENDA ITEMS FOR THE JANUARY 17, 2012 MEETING Items for the January meeting:  BID Bylaws – Attendance Requirements 2 DOWNTOWN OSHKOSH BID BOARD MINUTES December 20, 2011 IX - ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned at 9:00 am. Josh Marquardt seconded the motion which passed unanimously. Respectfully Submitted, Robin Leslie Principle Planner 3