HomeMy WebLinkAbout12-05
JANUARY 10, 2012 12-05 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: ACCEPT DONATION OF PORTABLE LIGHT TOWER TO
OSHKOSH COMMUNITY MEDIA SERVICES
INITIATED BY: CITY ADMINISTRATION
WHEREAS, Baldor Generator has previously donated the use of a portable gas
powered light tower to provide additional lighting for Oshkosh Community Media Services
coverage of the Oshkosh Holiday Parade; and
WHEREAS, Baldor Generator has offered to donate the light tower to the City of
Oshkosh with the conditions that the City maintain the light tower in good working condition
and that the item not be made available for or sold for personal use but that the City must
scrap the tower when the City no longer has use for it; and
WHEREAS, the City has adopted a gift policy which allows the City to take on future
maintenance costs related to a gift upon consideration of the community’s need or desire
for the donation; whether and to what extent the proposed donation provides a new or
diverse experience for the community and its visitors; the financial capacity of the donor;
the ease of maintenance and repair; and whether the annual maintenance cost is so low
as to be negligible; and
WHEREAS, city staff has evaluated the proposed donation and has identified
several needs/uses for the donation and determined that the maintenance costs are so low
as to allow them to be absorbed into the current Electric Division operating budget.
NOW, THEREFORE, BE IT by the Common Council of the City of Oshkosh that the
generous donation by Baldor Generator of a Portable Light Tower is accepted with the
conditions that the City maintain the light tower in good working condition and that the item
not be made available for or sold for personal use but that the City must scrap the tower
when the City no longer has use for the tower.
BE IT FURTHER RESOLVED that the proper city officials are hereby authorized
and directed to take those steps necessary to accept the donation and to properly maintain
such donation during its useful life.
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh Wisconsrn
54903-1130 City of Oshkosh
OfHKOlH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben,General Services Director
DATE: December 29,2011
RE: Waive Exceptions to City of Oshkosh Gift Policy-Light Tower Donation
BACKGROUND
For the last several years Baldor Generator has donated the use of a portable diesel powered light
tower to provide additional street lighting for Oshkosh Community Media Services' television
coverage of the Oshkosh Holiday Parade. Baldor Generator has offered to donate this light tower to
the City of Oshkosh. The City of Oshkosh Gifts Policy authorizes the City Manager to accept
donations of materials or other items that are typical in use in a city department or division. Because
Baldor's donation form has two exceptions to the City's gift policies, this donation will require the
Common Council's approval.
ANALYSIS
Baldor's two exceptions would require a) that the City maintain the light tower in good working
condition and b)that the City not sell the tower for surplus after it is no longer suitable for use. As per
page 7 of the Gift Policy the City may agree to take on future maintenance costs of donations as long
as the following criteria are considered when making such decision: the community's need or desire
for the donation or improvement; whether, and to what extent, the proposed gift/donation provides
new or diverse experiences for community members and visitors; the financial capacity of the donor;
ease of maintenance and repair; and whether the annual maintenance cost is so low as to be negligible.
In considering the above criteria with this donation it is the consensus of Media Services and Electric
Division staff that this light tower would provide a great value to various City departments(e.g. Parks,
Fire & Police) with relatively minor or insignificant maintenance/operating costs. This tower is a
6000-watt generator(2000-watt when all lights are on)which could be used in emergency situations to
power an intersection, communication systems, transit fuel system, limited building power, and other
needs for temporary lighting/power. This unit could be used anywhere when utility power is
inaccessible/unavailable.
•
FISCAL IMPACT
The fiscal impact of accepting this donation would be the fuel costs for using the generator and any
maintenance/repairs of the unit. Fuel and/or maintenance costs would be absorbed by the Electric
Division's operating budget.
RECOMMENDATION
Purchasing recommends the Common Council waive the exceptions to the City of Oshkosh Gift
Policy and accept Baldor Generator's Light Tower donation.
Respectfull Submitted, Approved:
Jon Urben,General Services Director City Manager
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