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HomeMy WebLinkAboutMINUTES MINUTES OF THE NOVEMBER MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Minutes approved at the December 1, 2011 board meeting) The regular November meeting of the Oshkosh Public Museum Board was held on Thursday, November 3, 2011 in the Lecture Room of the Museum. Board President Eugene Winkler called the meeting to order and the roll was taken: Present: Absent: Ms. Drew Mr. Rego Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Metz Ms. Moldenhauer (came in at 4:16 p.m.) Mr. Moore Mr. Winkler Also present: Museum Director Brad Larson, Assistant Director Michael Breza, Auxiliary President Barb Shirtz, Leadership Oshkosh representative Steven Klegon and Brenda Hauber recording the minutes. Board President Gene Winkler appointed Ms. Drew to fill the vacancy of Mr. Rego and Mr. Moore to fill the vacancy of Ms. Moldenhauer. The minutes of the October 6, 2011 meeting were read. Ron Metz moved that the minutes be approved. Carol Fenrich seconded the motion. There being no discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Metz Mr. Moore Mr. Winkler The vote was unanimous in favor and the motion was passed. The minutes of the October 6, 2011 board meeting were accepted. The November 2011 bill listing was presented. Dewey Moore moved that the bill listing be approved for payment. Ron Metz seconded the motion. Following a brief discussion, Mr. Winkler called for the roll call vote which went as follows: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Metz Mr. Moore Mr. Winkler The motion was passed with a unanimous vote in favor. The November 2011 bill listing was approved for payment. nd The next item on the agenda was the receipt and filing of the 2 quarter of 2011 reports from the Oshkosh Area Community Foundation on the Museum’s three funds. Carol Kujawa moved that nd the three 2 quarter reports from the Oshkosh Area Community Foundation be received and filed. Carol Fenrich seconded the motion. After a brief discussion and question period, Mr. Winkler called for the roll call vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Metz Mr. Moore Mr. Winkler nd The voice vote was unanimous in favor and the motion was passed. The three 2 quarter reports from the Oshkosh Area Community Foundation were received and filed. The next item on the agenda was the proposed purchase of a Carl and Frank Strey decoy from Gary Schoenberger for $800, from the Collection Fund. Mr. Larson explained that the decoy came from the estate of Judith Thalhofer and was used by her grandfather, George Harney Randall. He explained that while the price of $800 seems high, locally-made decoys are becoming increasingly scarce. Dewey Moore moved that the Strey decoy be purchased and the motion was seconded by Carol Fenrich. The board members then briefly discussed this purchase at the conclusion of which, Mr. Winkler called for the roll call vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Metz Mr. Moore Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The purchase of the Strey decoy from Gary Schoenberger for $800 from the Collection Fund was approved. Ms. Moldenhauer came into the meeting at this time and assumed her seat on the board. The next item on the agenda was the proposal for an additional category of use in the Collection Management Policy. This proposal came up as a result of the acquisition of the Sawyer dining room table and chairs and the Collections Review Committee unanimously proposes a new category: “Permanent Collection-Monitored Use.” This would allow for select collection items to receive limited supervised use, such as the dining room table being in the Gold Gallery where visitors could see it. A copy of the proposed wording was in each board member’s packet. Ron Metz so moved with Gary Haffeman seconding the motion. A discussion of the proposed additional category followed. At the conclusion of the discussion, Mr. Winkler called for the roll call vote which went as follows: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Winkler With the vote unanimous in favor, the motion was passed. The proposed addition to the Collection Management Policy was approved. Mr. Winkler then asked Mr. Larson to present his Director’s Report. He began with talking about the 2012 budget. No changes were made to the museum’s proposed budget at the Council Workshop. The proposed budget includes an increase in the overtime allocation to better reflect the actual amount of overtime we typically generate. One area of concern for Mr. Larson is the under-funded building maintenance account. He explained that the Council will review departmental budgets at the November 16 workshop along with the capital improvement proposals for 2012. Again, as in past years, he said that he would be proposing using a fund (not specified as yet) for the purchase of curatorial and archival supplies that are not supported by the city levy. The next topic in the report was the review of the Bling! Fling Fundraiser. Mr. Larson thanked everyone who worked on bringing this event to a positive conclusion. Overall, the comments were positive and guests had a great time. About $6,200 was added to the Exhibition Fund as a result of this event. Mr. Larson said that the comments were all positive, including the purpose of the fundraiser being for the Exhibition Fund. Staff will be meeting to review their thoughts in the near future. In conclusion, Mr. Larson said that in the near future staff will be re-examining the membership levels. This has not been done for several years. He thought that he would be able to bring a proposal back to the board for the December 1, 2011 board meeting. There was neither President’s Report nor any board member statements. Mrs. Shirtz reported that plans for the anniversary event are coming along well. She announced that Mike Castle printed the invitations. With no further business before the board, Ron Metz moved and Dewey Moore seconded that the meeting be adjourned. Mr. Winkler called for the voice vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Winkler The voice vote was unanimous in favor and the motion was passed. The meeting was adjourned at 4:48 p.m.