HomeMy WebLinkAboutHUD/CDBG 2011-2012 AGREEMENT
THIS AGREEMENT is between the City of Oshkosh, a Wisconsin municipal corporation, herein referred to as"CITY";
and the Oshkosh Seniors Center, 200 North Campbell Road, Oshkosh, Wisconsin, 54902, herein referred to as
"SUBRECIPIENT."
GENERAL DESCRIPTION
A. The City has received funding from the U.S. Department of Housing and Urban Development(HUD)under the
Title I Community Development Block Grant (CDBG) Program, to undertake projects and activities as
indicated in the City's Final Statement of Community Development Objectives and Projected Use of Funds.
The activity set forth in this Agreement's Scope of Services is one of the said activities and it is the
responsibility of the subrecipient to carry out the activities in compliance with this Agreement and other
applicable regulations referred to herein.
B. Funding under this Agreement shall be paid with 2011-2012 CDBG funds. Should the City not receive said
funds, this Agreement shall be null and void. If a portion of the CDBG funds are rescinded by Congress, the
contract amount in Article V(A)of this Agreement shall be reduced by the same percentage that is rescinded
from the City's 2011-2012 CDBG Program by Congress or HUD, or as determined by the City per applicable
HUD regulations.
II. SCOPE OF SERVICES
A. The subrecipient shall:
(1) Provide senior program coordination and senior nursing care.
(2) Provide said services in accordance with the objectives outlined in the subrecipient's proposal to the
consortium (see"Appendix A",which is attached and fully incorporated into this Agreement)and are
for City of Oshkosh residents only.
B. Said services shall commence on or about May 1, 2011 and shall be completed by April 30, 2012.
C. The subrecipient certifies that the activities carried out with the funds provided under this Agreement will meet
one or more of the CDBG program's National Objectives: 1) benefit to low and moderate income (LMI)
persons; 2) aid in the prevention or elimination of slums or blight; and 3) meet a need having a particular
urgency(as defined in 24 CFR Part 570.208).
III. REPORTING REQUIREMENTS/RECORDS
A. The subrecipient shall provide quarterly reports to the Oshkosh Area Community Foundation by August 31,
2011, November 30, 2011, February 28, 2012, and May 31, 2012. Additionally, the final report shall include
both the last quarter, as well as a yearly summary of activities along with accomplishments.A template for the
reporting will be provided to the subrecipient and shall include, at a minimum, the following information:
( 1 ) Amount of CDBG funds expended per budget and additional funds leveraged for program
( 2 ) Type and amount of services provided
( 3 ) Number of clients and percent of clients
(4 ) Number of low/moderate income persons assisted
( 5 ) Number of very low income persons assisted
( 6 ) Number of extremely low income persons
( 7 ) Number of persons assisted based on one of the following 10 race categories: White, Black/African
American,Asian,American Indian/Alaskan Native, Native Hawaiian/Other Pacific Islander,American
Indian/Alaskan Native & White, Asian & White, Black/African American & White, American
Indian/Alaskan Native & Black/African American, or Other
( 8 ) Number of Hispanic persons assisted per each of the above 10 race categories
( 9 ) Number of female headed households assisted
(10) Progress towards program goals (outcome statement)
Records necessary to substantiate these reports shall be kept on file at the subrecipient's office and shall
include all documents, computer records and reports associated with this agreement.
B. Maintain a separate financial account for CDBG funds which shows all receipts, including program income,
and disbursements. All disbursements shall have documentation that substantiates that costs incurred and
paid from the CDBG account are reasonable, allowable, and allocable per applicable Federal cost principals.
Program income, as defined at 24 CFR 570.500(a), shall be reported to the City quarterly. The subrecipient _
may use program income for activities specified in this agreement, but shall reduce subsequent requests for
funds under this agreement by the amount of the program income received. Any program unused program
income shall be returned to the City at the end of the agreement period.
C. Provide the City with a copy of an agency audit, conducted in accordance with OMB Circular A-133, as
applicable, for any fiscal year CDBG funds were received under this Agreement.
D. All records required under this Agreement shall be retained for four(4)years after completion of the project, or
after all pending matters relative to this Agreement are closed.
E. The subrecipient agrees to provide access to the City, HUD, the Comptroller General of the United States, or
any of their duly authorized representatives to any books, documents, papers and records which are directly
pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions.
IV. STANDARD PROVISIONS
A. The subrecipient agrees in all hiring or employment made possible by or resulting from this Agreement,there
(1)will not be any discrimination against any employee or applicant for employment because of race, color,
sex orientation, religion, sex or national origin; and(2)affirmative action will be taken to ensure that applicants
are employed and that employees are treated during employment without regard to their race,color, religion,
sex orientation, sex or national origin.
This requirement shall apply to, but not be limited to the following: employment, upgrading, demotion or
transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. There shall be posted, in conspicuous
places available to employees and applicants for employment, notices required or to be provided by Federal or
State agencies involved setting forth the provisions of the clause. All solicitations or advertisements for
employees shall state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex orientation, sex or national origin.
B. The subrecipient will make a good faith effort to use minority and women-owned businesses in procurement of
supplies, and upon request of the City, must provide satisfactory evidence of such effort. Additionally, the
subrecipient agrees to provide the City with the name(s) and contract amount(s) of all minority and women-
owned businesses awarded contracts on the project.
C. If the proceeds used under this Agreement result in book or other copyrightable materials,the author is free to
copyright the work, but the appropriate Federal agency involved reserves a royalty-free non-exclusive and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use all copyrighted
material and all materials which can be copyrighted.
D. Any discovery or invention arising out of or developed in the course of work aided by this Agreement shall be
promptly and fully reported to the appropriate Federal agency involved for determination by it as to whether
patent protection on such invention or discovery shall be sought and how the rights in the invention or
discovery, including rights under any patent issued thereupon, shall be disposed of and administered, in order
to protect the public interest.
E. The subrecipient agrees to comply with all applicable standards, orders, or requirements issued under:
1. Clean Air Act, 42 U.S.C., 7401 et seq.
2. Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended, 1318
relating to inspection, monitoring, entry, reports, and information, as well as other requirements
specified in said Section 14 and Section 308, and all regulations and guidelines issued there
under.
3. Environmental Protection Agency (EPA) regulations pursuant to 40 CFR, Part 50, as amended.
F. The subrecipient agrees to comply with mandatory standards and policies relating to energy efficiency,which
are contained in the State Energy Conservation Plan.
G. No officer, employee or agent of the City who exercises any functions or responsibilities in the review or
2011-2012 City of Oshkosh Community Development Block Grant 2 Oshkosh Seniors Center
approval, or the carrying out of responsibilities, to which this Agreement pertains, shall have any personal
interest, direct or indirect, in this Agreement.
H. Incorporated by reference herein are OMB Circulars A-21 or A-122 as applicable, and A-110,Attachments A,
B, C, G, I, J, M, O.
V. PAYMENT FOR SERVICES
A. Contract Amount
The subrecipient shall perform all work under this Agreement for an amount to be determined by the City per
(I) (B) of this Agreement, but not to exceed FIFTEEN THOUSAND DOLLARS ($15,000).
B. Method Of Payment
Funds will be released quarterly by the United Way upon receipt of proper invoice verifying eligible expenses
actually incurred by the subrecipient, and approved by the City.
VI. SUSPENSION AND TERMINATION
A. When the subrecipient has failed to comply with the terms, conditions or standards of this Agreement or
applicable HUD regulations, the City may, on reasonable notice to the subrecipient, suspend the Agreement
and withhold further payments or prohibit the subrecipient from incurring additional obligations of funds,
pending corrective action by subrecipient, or a decision to terminate in accordance with paragraph B below.
B. This Agreement may be terminated for cause or convenience.
(1) TERMINATION FOR CAUSE: The City may terminate this Agreement in whole or in part at any time
before the date of completion, whenever it is determined that the subrecipient has failed to comply with the
conditions of this Agreement. The City shall promptly notify the subrecipient in writing of the determination and
the reasons for the termination, together with the effective date. Payments made to the subrecipient or
recoveries by the City in the event this Agreement is terminated for cause, shall be in accordance with the
legal rights and liabilities of the parties. In the event there is probable cause to believe the subrecipient is in
noncompliance with any applicable rules or regulations, the City may withhold up to fifteen (15) percent of
funds subject to this agreement until such time the subrecipient is found to be in compliance by the City, or
otherwise adjudicated to be in compliance.
(2) TERMINATION FOR CONVENIENCE: This Agreement may be terminated in whole or in part when
all parties agree that the continuation of the project would not produce beneficial results commensurate with
the further expenditures of funds. The parties shall agree upon the effective date and in the case of partial
terminations, the portion to be terminated. The subrecipient shall not incur new obligations for the terminated
portion after the effective date, and shall cancel as many outstanding obligations as possible. The City shall
allow full credit to the subrecipient for any noncancellable obligations properly incurred by the subrecipient
prior to termination.
(3) The parties shall promptly settle the terminated grant and execute a written amendment upon
settlement, which sets forth the terms and conditions of the settlement Agreement.
VII. REVERSION OF ASSETS
The subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable attributable to the use of
CDBG funds on hand at time of expiration of this Agreement. The subrecipient further agrees that any real property
under the subrecipient's control that was acquired or improved in whole or in part with CDBG funds in excess of
$25,000 is either:
A. Used to meet one of the national objectives in CFR 570.208 until five years after expiration of this Agreement,
or such longer period of time as determined appropriate by the City; or
B. Is disposed of in a manner which results in the City being reimbursed in the amount of the current fair market
value of the property less any portion thereof attributable to expenditures of non-CDBG funds for acquisition
of, or improvement to, the property. Such reimbursement is not required after the period of time specified in
accordance with A above.
2011-2012 City of Oshkosh Community Development Block Grant 3 Oshkosh Seniors Center
VIII. AMENDMENTS
This Agreement may be amended at any time by a written modification mutually agreeable to both parties hereto.
IX. INDEMNIFICATION
The subrecipient agrees to and does hereby hold the City harmless and does hereby indemnify the City against any
claims or demands of any person or legal entity arising by reason of this Agreement.
This Agreement is made this fAfAmlday of 1\\N , 2011, and is specifically binding upon the parties hereto.
OSHKOS. SENIORS CENTER CITY OF OSHKOSH
II // f,,__/ZefAi.,(/
MA-' ZIEMER MAR ROHLOFF
DIRECTOR OF IOR SERVICES CI MANAGER -,..„ I
S
-)&L/..,
PAMELA R. UBRIG thl
CITY CLERK
APP ED AS TO FUNDING AVAILABILITY:
PEGGY S ' -'ri
FINANCE DIRECTOR
AP'",•VED AS TO FO :
Ali-
----}.6. L.11611A_LA4.4 ,
LY L•RENSSMir
CITY a ' ORNEY
2011-2012 City of Oshkosh Community Development Block Grant 4 Oshkosh Seniors Center
Please limit answers to space provided unless specified
(applications must be completed in full to be considered)
1. Organization Name: C=s`,)k � J~r�`'1 '��k Y-
2. Address: ---2—(2C' %. _ r\v-, c '\ (Z uc \ C,S7`rA`f; �'-, N''\ Lj ) c am
3. Mailing Address: 3c :_.
4. Telephone Number:1 7`LC - 2:12_ T
5. Name of Contact Person:
6. Telephone Number of Contact Person: � Zc - Z Z - 3 3 @ Z
7. E-Mail Address of Contact Person: r"\ e \iv _
8. Legal Status of Organization: ❑ Private, Non-profit ❑ Private, For-Profit
El Public Agency ❑ Other
9. Federal Tax Identification Number: 3 -7 3 C C C 6 —
10. Provide a brief description of your organization's overall mission purpose:
"�QCc25 c-'^ C.1. c ) c
s Cc-i CY1 � , i
_Sc c C cL� 1 C'VV°-A Edwl'LV\i
c' � .'S`51 ., L'L cc L-•• ..c1\< \- ��v ) Sir ��.�1 `.\ :1 TC ; j e rv'(Ce- L,nc\
u �
11. What is your organization's total 2010 operating budget? $ t, 9
12. Has your organization received CDBG funding in the past? F1 Yes ❑ No
13. If yes, how much has your organization received and for how many years has it participated in
the CDBG Program? $ 15 , O cc
Number of Years: J
14. If your organization is receiving 2010 CDBG funding, what is the amount, and what percentage
of your total budget are the CDBG funds? $ '15 c c C / 2 .'-3-- %
15. CDBG funds desired for 2011: $ ( c
Would you accept a smaller grant award than requested? ENYes ❑ No
City of Oshkosh 4 Non-Public Service CDBG Funds Application
16. Please fill out the following budget sheet (for entire agency):
Revenue 2009 Actual 2010 Budget 2011 Proposed 1... ____j,CDBG ) --1 37 Cc c \S L- L
County Aid L c—7 `'! <:/ L` 3
Federal/State Funds or Grants
Fees for Services J-L ,. cici i 2_(,-,1 (-=' G ,_‘3 .-,1 i G C C
Fundraising/Dues -"1 C , Z.2--3 Li \ 1 9 C C ,5 C C G
Foundations
United Way
Investments
Endowments
Donations/Other `i \ \ f C Z(: 4-I 3l r 7 2_2_ '"l 2- \ ) 3 Z?
Total Revenues ,S 3 , � 91. SL- \ 9 (.-"° 553 j 9- C<=
2009 2009 2010 2010 2011 2011
Expenses Actual CDBG Proposed CDBG Proposed Proposed CDBG
Total Funded Total Funded Total Funded
Salaries 32-7�c_ , jLl `I 3 i 3' . :c 1j (- c0 c5) )y cc 1 I,-s- \CC
Employee Benefits SC),(-=N-) 1 ,C`' /4-13, C cc:
Occupancy
79 + (-) cgs CcC 90, C.`C.t` I
Program/Office 1 t t>L 1 Z_7 ("L y� CCC
Materials/Supplies 1 1 1
Communication -� ; `� 3 ,L �" ■ 3 ;C c('
Professional Develop/ ) ( CO \ L C c, 1 ‘()CC
Conferences ;
I i--__ i, r -
Total Expenses ("'-5 2ci 7 5G t , .(:'4) Li_,__
City of Oshkosh 5 Non-Public Service CDBG Funds Application
17. Please provide a budget for the project for which you are requesting CDBG funds:
Item Total Amount CDBG Amount Other
Personnel Costs
5 cc
Supplies & Services
I
Totals /3 - ) )5 GOO
18. Use of CDBG Funds: Provide a specific description, including staffing, of the activity or activities
that will be funded with CDBG funds:
r:\N ,vim_ I C _3.2.; LA-)0 ?� 4Z � ,
cy\c` r � `c1�1C�c� \��"�r,\C Cti c; ?� �C i\C�� \;SSA' � ,
I I
f I
City of Oshkosh 6 Non-Public Service CDBG Funds Application
19. Local Needs: State specific local needs or problems which your proposal intends to address:
(
41.;•3 ;"1 L, rte}<. c\& - Ci c L u VY.c
i� is E �' C � ��
I `r\ \\CS/ \C\c — ∎`r\- jam\ c`\-S (arv.:,■ S ec Y\ occ,,pl:
25. Do your services/activities leverage the involvement of volunteers? How many and in what
capacity (do not include board members attending meetings)?
��-4•-g- 4 \. •,r� h•r,_v�� �� Cv`4 C �1CY \c-v�y
fV.;��`.�"ti.::1-r;j C`j,_; �� 1 n. 1"`�- 1:-'�v�` �'Sc�c� iv, -<- L•.,o ..y � l VC.�
C`J� c\-1 Cc '' ) ��Sc. � (-)\1\ iS1'y CJ L7-:SCS�c G-�� 's` c3t
\,\ ct, ;\n��. j � ('XP n \_ C v L '
cR 51 �^� `w u c :- .NflC
26. Are there other agencies that provide similar programs or services for City of Oshkosh residents?
How is your program unique?
C C;n9 )
I 3 i1
I I
27. How will your organization document LMI eligibility of program participants?
-4- .3 +r e, \�C �l� L'4\ 0-e C'5\\ ?3- Z° G� \\- .
A^.r.:� .•^-l���j a-tip � ■\rV .z ��'.v��c•�c
28. How long do you anticipate needing CDBG funds? Check one that applies.
Continuously
❑ At least 3 years
❑ 2 years or less
On an intermittent basis
29. What is the dollar amount attributed to administrative costs for both the entire agency and the
specific program? List the items included in the administrative cost figures.
Administration Costs Administration Costs CDBG Amount
Entire Agency Specific Pro•ram Total
City of Oshkosh 8 Non-Public Service CDBG Funds Application
PROPOSAL PACKET FOR NON-PUBLIC SERVICE CDBG FUNDS
Community Development Block Grant Program
Oshkosh, Wisconsin
2011 Program Year
(May 1, 2011 - April 30, 2012)
of H Kof H
ON THE WATER
City of Oshkosh
Department of Community Development
215 Church Ave
P.O. Box 1130
Oshkosh, WI 54903-1130
920-236-5059
City of Oshkosh 1 Non-Public Service CDBG Funds Application
INTRODUCTION AND INSTRUCTIONS
(Please note that this is NOT the application for Public Service activities)
As a Community Development Block Grant (CDBG) entitlement community, the city of Oshkosh
receives an annual allocation from the U.S. Department of Housing and Urban Development (HUD).
The primary goal of the CDBG program, as outlined by Title I of the Housing & Community
Development Act, is the development of viable communities by providing decent housing, suitable
living environment and expanding economic opportunities, principally for persons of low and
moderate incomes.
Any organization wishing to submit a proposal for a project to be considered for CDBG funding must
complete the attached application. Proposals for the 2011 program year are due by Monday,
September 20, 2010 by 4:00 p.m. in Room 204 of Oshkosh City Hall. No fax or e-mail copies of the
application will be accepted. No exceptions will be granted to this deadline.
Proposals will be reviewed for eligibility under HUD's CDBG program regulations and for consistency
with the City of Oshkosh's 2010-2014 CDBG Consolidated Plan and 2005-2025 Comprehensive
Land Use Plan. Proposals meeting these criteria may be recommended for inclusion into the City's
2011 CDBG Action Plan, which will be reviewed by the Plan Commission, with final approval by the
Oshkosh Common Council.
A neighborhood public hearing will be announced and held to hear public comments on the proposed
budget for the 2011 CDBG Action Plan. The Plan Commission will then review and provide
comments on the proposed 2011 CDBG Action Plan along with the City's 2010-2015 Capital
Improvement Plan, which will then be forwarded to Common Council for anticipated final approval.
Once adopted, the2011 CDBG Action Plan will be forwarded to HUD for a final compliance review.
After HUD's review and acceptance of the Plan, funds are anticipated be available late summer
2011, subject to change by Congress and/or HUD.
Please contact Principal Planners David Buck or Robin Leslie with the City of Oshkosh Department
of Community Development for questions regarding your proposal or if you need assistance in
completing the proposal. They can be reached at 920-236-5059, in Room 204 of Oshkosh City Hall,
215 Church Avenue or by email at dbuck ci.oshkosh.wi.us or rleslie(a�ci.oshkosh.wi.us
City of Oshkosh 2 Non-Public Service CDBG Funds Application
NATIONAL OBJECTIVES
All requests for CDBG funding must meet at least one national objective. Failure to address at least
one national objective will make the request ineligible. Check the national objective that would be
addressed by this proposal.
National Objective
12 Benefit extremely low, low, or moderate income households and individuals. Current income
limits for these categories are as follows:
Extremely
Low Low Moderate
Household Size 0-30%* 30-50%* 50-80%*
1 14,350 23,950 38,300
2 16,400 27,400 43,800
3 18,450 30,800 49,250
4 20,500 34,200 54,700
5 22,150 36,950 59,100
6 23,800 39,700 63,500
7 25,450 42,450 67,850
8 27,100 45,150 72,250
*as a percent of the 2010 Appleton-Oshkosh-Neenah, WI MSA median income levels.
a.IN Benefit clientele that are presumed to be extremely low, low, or moderate income such as
abused children, battered spouses, elderly persons, handicapped persons, homeless persons,
illiterate persons, or migrant workers.
2.0 Aid in the prevention of slum and blight, which is limited to activities designed to eliminate
specific conditions of blight or physical decay on an area or spot basis.
3.0 Meet other community development needs that are urgent due to conditions that pose a threat
to public health or welfare. These are typically in response to a major disaster, such as a
tornado or flood.
4.0 Exempt, project is CDBG administration or planning related.
Project Category
Check the activity that best fits this proposal:
❑ Infrastructure ❑ Housing ❑ Special Economic Development
Public Services ❑ Planning ❑ Public Facilities & Improvements
❑ Administration ❑ Historic Preservation
City of Oshkosh 3 Non-Public Service CDBG Funds Application