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HomeMy WebLinkAbout11-515 NOVEMBER 22, 2011 11-515 RESOLUTION (CARRIED___7-0___LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVAL OF SPECIAL EVENT / OSHKOSH FLIGHT AAU BASKETBALL / UTILIZE CITY STREETS FOR OSHKOSH GUS MACKER 3-ON-3 BASKETBALL TOURNAMENT / JUNE 1, 2 & 3, 2012 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Oshkosh Flight AAU Basketball (Nicholas Levy) to utilize city streets: N Main Street (from Pearl Avenue to Algoma Boulevard) and High Avenue (from Division Street to State Street) on Friday, June 1, 2012, from 5:00 p.m. – 8:00 p.m.; Saturday, June 2, 2012, from 7:00 a.m. – 5:00 p.m.; and, Sunday, June 3, 2012, from 7:00 a.m. – 5:00 p.m. for their Oshkosh Gus Macker 3-on-3 Basketball Tournament in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Cost Estimates for Extraordinary Services Street Department – Barricades ($130 – preliminary estimate) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: OSHKOSH GUS MACKER 3-on-3 BASKETBALL TOURNAMENT Start Date: JUNE 1, 2012 End Date: JUNE 3, 2012 Briefly describe your event. Be sure to include the purpose of the event and all planned activities. The Gus Macker Tournament is designed so that anyone can play: male or female, young and old, short and tall, the most experienced or no experience at all. This maintains the purity and integrity of the driveway game. Since 1987, the Macker tour has held a total of 972 tournaments with over 2.2 million players and more than 23 million spectators. In addition to the overall economic impact of bringing thousands of players & fans into the community, the charitable aspect of the Gus Macker Tournament is a very important part of each event. At the Oshkosh tournament site, Oshkosh Flight AAU Basketball, an Oshkosh based 501(c)(3) organization, will donate a portion of their proceeds from their event to another local non-profit club, group or organization who participates and/or volunteers for this event. Event Date SUN MON TUE WED THUR FRI SAT SETUP TIME 8AM START TIME 7AM 5PM— 7AM Games Start STOP TIME 5PM- 8PM- 5PM- Games Games End Games End End TEAR DOWN 8PM /CLEAN UP COMPLETED Location of Event: DOWNTOWN OSHKOSH — MAIN ST.(FROM PEARL AVE TO ALGOMA BLVD) AND HIGH ST (FROM DIVISION ST TO STATE ST) Estimated Attendance (daily& total): 200 FRIDAY; 1,500 SATURDAY; 1,500 SUNDAY; 3,200 TOTAL Number of Booths: BETWEEN 2 (TWO) and 5 (FIVE) Organization(s) Sponsoring Event: D [ C E II W E OSHKOSH FLIGHT AAU BASKETBALL 1300 LAKE BREEZE RD NOV - 1 2011 11:)) OSHKOSH, WI 54904 CITY CLERK'S OFFICE APPLICATION FOR SPECIAL EVENT PERMIT- TO BE RETURNED TO CITY CLERK Primary Contact: Nicholas R Levy 1 l- \ - l (-411=11 Daytime Telephone: (920) 312-5389 (cell) ^ A Fax: N/A C Email: nic.levya.oshkoshflight.corn Address: 1300 Lake Breeze Rd City: Oshkosh State: WI Zip Code: 54904 Secondary Contact: Kristi Q Levy Daytime Telephone: (920) 216-0918 (cell) Fax: N/A Email: Kristi.q.levy@qmail.com Address: 1300 Lake Breeze Rd City: Oshkosh State: WI Zip Code: 54904 Onsite Primary Contact: Nicholas R Levy Daytime Telephone: (920) 312-5389 (cell) Fax: N/A Email: nic.levy(a oshkoshflight.com Address: 1300 Lake Breeze Rd City: Oshkosh State: WI Zip Code: 54904 Onsite Secondary Contact: Kristi Q Levy Daytime Telephone: (920) 216-0918 (cell) Fax: N/A Email: Kristi.q.levyc gmail.com Address: 1300 Lake Breeze Rd City: Oshkosh State: WI Zip Code: 54904 NOTE: Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival/ Music Concert ❑ Religious / Educational ❑ Rally/ Memorial ❑ Street/ Block Party ❑ Parade / Fun Run /Walk-a-Thon ❑ March utilizing any Public Property ❑ Public Assembly for Political Purpose X Sport Tournament (Fishing, Soccer, etc.) ❑ Other Location of event: ❑ Park or other public property X Public street, sidewalk, alley, or right of way ❑ Private property Will you have: ❑ Alcoholic beverages (Additional permit required from City Clerk) X Food & non-alcoholic beverages (Additional permit required from Health Dept.) X Non-food related sales and/or display booths (No additional permits required) X Tent and/or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) ❑ Generator(s) and/or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) X Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK X Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for: X Restroom and hand washing facilities X Solid waste and recycling services X Event insurance X Public safety & security/ EMS services ❑ Electricity/Generators ❑ Fire extinguishers X Advertising with banners or signs X Drinking water ❑ Grey water and grease removal ❑ Weather contingencies ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: OSHKOSH GUS MACKER 3-ON-3 BASKETBALL TOURNAMENT Location of Event: DOWNTOWN OSHKOSH Date of Event: JUNE 1 — 3, 2012 Time the Event is to Open: 5PM FRIDAY (CORPORATE CUP) Sponsor of the Event: OSHKOSH FLIGHT AAU BASKETBALL Estimated Attendance (daily and total): 200 FRIDAY; 1,500 SATURDAY; 1,500 SUNDAY; 3,200 TOTAL Emergency Contact Information: Name: Nicholas R Levy Daytime Phone Number: 920-312-5389 (cell) Name: Kristi Q Levy Daytime Phone Number: 920-216-0918 (cell) Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: Next to main stage & brackets tent Emergency Notification of the Public The public will be notified of safety and/or security issues in the following manner: There will be a P.A. system located throughout the Grand Opera House Square. Any safety or security issues can notify the B104.7 booth near the Main Stacie. • APPLICATION FOR SPECIAL EVENT PERMIT —TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: N/A Contact Person /Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: N/A Contact Person /Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: TBD Contact Person /Telephone Number: Location of Provider at Event Site: Near Main Stage Location of Missing Persons Station: Near Main Stage Event Parking Locations: City Center Parking Lot APPLICATION FOR SPECIAL EVENT PERMIT —TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: Have you confirmed that the locations will be open and available? Who will determine if your event is canceled or held? Phone number: Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information /ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT —TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered • Highway closure/detour permit has been approved by the DOT and received. • The City Center parking structure has been confirmed to compensate event parking. • We have met with the BID, Farmers Market and IrishFest representatives to discuss logistics • Basketball courts will remain on site until approximately 8pm on Sunday. Yes No X I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) X I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) X I am enclosing the event's Public Safety Site Plan (see page 9) X I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. 10/21/2011 Date Nicholas R. Levy C.E.O. (print name) (print title with organization) APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. '1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? c. Will a first aid station, with trained first aid provider, be provided at the event? Where? d. If applicable, is there adequate shade to prevent heat stroke?Will water be provided?Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? c. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non-paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided?Where? Space Intentionally Left Blank SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: OSHKOSH GUS MACKER 3-ON-3 BASKETBALL TOURNAMENT ORGANIZER: NICHOLAS R LEVY The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, NICHOLAS R LEVY the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER Nicholas R Levy (print name of organizer) October 21, 2011 (date) (date) C.E.O. (signature (title) (signature) (title) Nicholas R. Levy C.E.O. (print name) (print title) (print name) (print title) Downtown Oshkosh with 25 Courts . 4 , P s( 3 1 w" � ,. s' / S CI:R Baia '.". ' i I ti iroef ;art#t i ,/, �+.r , .y Stu o& t ,it ,., ,/fib/ 4 ,' Y �,°� I ' �� ;I 1 /4;4, ,cor -----,„„ , ,., oatkosit P W' F 'x °, f r` Y i y`, ,�9 „House i 4N I ,17 ``� ' 4th 'N.,,,,.NIN.,\N. t .4ktb En EI I , ,,. 2 Li;; ,p n _ _ , , ...-41. R)ch=„tres�School n Court A- 10U Boys `, .�, Court 6- 1OU Girls ��, of Me Dance 1 °4 j Court C-12U Boys �Y r� Court D-12U Girls ,4 planet Pet r Iip' a �`, Court E- 14UBoys 0 Bank k k Court F-14U Girls ''``", $. 2 7+�rr;s;t-rrrt�$ Court G- 16U Boys -, Court H-16U Girls " pS1`iK{7SN Court I - 18U Boys ; �`` Court J -18U Girls B'G© Court K-Adult " - 1 WX { Court 1-Adult f);U S Barak$' 81 4 i r ' `- t1S 4 o$1: Court M-Adult _ oe CourtN-Adult '3g Court O Adult U CourtP-Adult t 45 Court Q Extra N `' US Post Court R-Extra I Court S- Extra 1 r ,i US e 3 t Court T-Extra Court U-Extra 1 v. �1 Goo Court V-Extra ',. , Pam a A �alclp'd31 C2 9i Co u rt W- Extra Court X-Extra Scott Walker,Governor 000M0/4, Division of Transportation Mark Gottlieb,P.E.,Secretary System Development Internet web site: ^^°''^�wisconsn.aov Northeast Regional Office Telephone: (920)492-5643 ^ 944 perr 64304y Facsimile(FAX): (920)492-5640 'roa Green n Bay,,WI E-mail: er.dlsdCa)dot.wi oov October 13,2011 Ray Maurer—Parks Director City of Oshkosh 805,Witzel Ave PO Box 1130 Oshkosh,WI 54903 Ray, Enclosed please find the approved copy of detour permit#NE-12-70-01 for your Gus Macker ote this permit is eing approved Basketball Tournament scheduled on June Please nPlease work w'rthbhe City's ty's Public based mainly on the availability of a conve nient detour Works Department or your Traffic Control Supplier to make sure the detour route is properly marked. Please check the permit information and retain a copy of the permit for your records. Contact me at(920)492-5641,or of oconnor(n,dot.w .�ov with any questions or concerns. Sincerely, PF O'Connor,P.E. Regional Work Zone Engineer Enc CC: • APPLICATION BY MUNICIPALITY FOR PERMISSION Wisconsin Department of Transportation TO DETOUR STATE TRUNK HIGHWAY TRAFFIC DT1479 7/2011 (Replaces ET604) s.84.07(4)Wis.Slats. TO: REGIONAL TRAFFIC SECTION County Municipality Winnebago City of Oshkosh Winnebago (Area Code)Telephone Number rmaurer@closhkosh.wi.us Name of Street(s)080 Streets Closed Between(Street Name) Name of Str to be Closed FROM: Pearl Avenue ❑STH USH 45 ¢;] TO: Algoma Boulevard Proposed Temporary Route Northbound: South Main Street to 9`h Avenue to Oregon Street to Jackson Street Southbound:reverse of NB route ® MAP ATTACHED 1 Date and Duration of Detour Date: 6/1/2012 -- lo/V gift a- I Time: 8 a m. to 8 p.m. 6 / .P/ . d Reason Site of Gus Mackey 3-on-3 basketball tournament Name and Address to Whom Permit will be Returned Ray Maurer, Director City of Oshkosh Parks Department 805 Wilzel Avenue,PO Box 1130 Oshkosh,WI 54903 The above municipality requests permission to close the marked route as described,during which time the municipality will provide temporary route as designated. -The municipality agrees to accept the following terms and conditions: 1. acceptable tolthesRelgiprovide n ViA detour map which provides street names shall traffic be submitted.characteristics,which are p 2. The municipality shall furnish,erect and remove signs and markers at the sole expense of the municipality, unless provided for in(3),or unless directed by officers for short routes and short timeframe(less than 3 days). 3. A Detour and Traffic Control Plan shall be submitted to the Region for approval. An example Is Standard Detail Drawing 15C2-4C. 4. assembly municipality nddspersatof parades nareas removed practicable, state highway route.closure,including providing for 5. The municipality shall accept full responsibility for any damage to local roads and streets resulting from closure and detour. • ti The arrange adequate traffic from either ,traffic control contractor,or the appropriate county,and provide documentation of enforcement coordination. 7. The requester shall notify all media,emergency services and schools,five(5)days prior to the detour. 8, Additional conditions: . Attachments: ❑Yes El No 17/,--e-e4,---- uthorized Official Signature) gOth ,1;2 rde4:eem (Title) (Dale) Permission is granted to temporarily close the designated segment of state trunk highway and to provide a detour, subject to the stated conditions. ��,� �� - jam= �.v/1 G f 2 "in - j (Permit Number) (Approved By) (oats) 0 tr, .1:-' < .a .„,...„,,,.........„.......—...„,,,•_..„.,..„.„._.,..„„ 1,, lv ■"' 'rti. <- .,,,,:4.,,,.....„-,4*-J,..::::=4:,.:::-.0•,..z.-4,,:iw.:-.2,.z.--55;:ivi.,,,,,,,.,•,,,...„-- . ,-4:-. „--4,--;•-•P,giegg•-7:•fog,..'--gA•5.:::,;2:•47=::'&417.:P•r,±Yr.o, ..4.?• ,...). • " IS ilteidf .v,. .4.a:3;z:•:•2-,:4:;;J.,..:,,,•.,.:,7z-.:,.-,:itn:=•,..,,Ezv3..-4,,,,,,,,:v:,:;.,•,:,,,v, or is..UA41.1k is I 1 Asia 1 .,z,tt; .4.1::„;.-,i,g•ns---.:-.E1÷-,4.,v.::::::,......1E--w::::,....,0.,,,,...,s-,,,,.....-.,,,...,,,,,,v.,,• A 'z . ,12.:41,,,P,,,,•,,,,fs,..r.,-ATE-ar-zos-A15.14ggiZgfaT :<. fi%--:,,,-•;:-.1f•An., f.;..4*.:z6.3.A .,z,v•:::4!•m- , v, --,--,5,-.,-,,,=:,..4,4•4;,,,,,,m,t,a,p_,,,,,..::.-*:12::. ....-,-...,w,--.f-',-.....*:1:,,,,,x,,,,,-..-,2k--,72.7.,..,:z.,,, ,iii•gp:- ,k .xl, ,2 .,......,,, ,,,,. ,,..5N,,,a, .,,,....4 cg vtn4q01141 *:-.!.z..&.: -.... .-_,%,..ffia,,r,y.' 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