HomeMy WebLinkAbout11-514
NOVEMBER 22, 2011 11-514 RESOLUTION
(CARRIED___7-0___LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVAL OF SPECIAL EVENT / RAPID RUNNING / UTILIZE
CITY STREETS FOR OSHKOSH FITNESS FESTIVAL / MAY 11,
2012
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Rapid Running (David Mason) to utilize city streets:
5k route – Ceape Avenue, Rosalia Street, Washington Avenue, Lake Shore
Street, Merritt Avenue, Hazel Street, E. Parkway Avenue, Evans
Street, Jefferson Street and State Street;
5 mile route – Ceape Avenue, Rosalia Street, Washington Avenue, Lake
Shore Street, Merritt Avenue, Pratt & Siewert Trail in Menominee
Park, E. Irving Avenue, E. New York Avenue, Evans Street,
Jefferson Street and State Street;
10 mile route – Ceape Avenue, Rosalia Street, Washington Avenue, Lake
Shore Street, Merritt Avenue, Pratt & Siewert Trail in Menominee
Park, E. Irving Avenue, Menominee Drive, E. Murdock Avenue,
Hazel Street, E. New York Avenue, Summit Avenue, Wisconsin
Street Bridge, Witzel Avenue, N. Campbell Road, Trail near
Senior Center, Wisconsin Street Bridge Tunnel, Ohio Street, W.
th
6 Avenue, S. Main Street and N. Main Street
on Friday, May 11, 2012, from 6:00 p.m. – 9:00 p.m. for their Oshkosh Fitness Festival
event in accordance with the municipal code and the attached application, with the
following exceptions/conditions:
A.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City’s actual costs for extraordinary services.
Cost Estimates for Extraordinary Services
Police Department –
Staffing – ($416 – 6 hours low; $960 – 15 hours high – preliminary estimate)
Street Department –
r?
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
GENERAL EVENT INFORMATION
Official Name of Special Event:
Start Date: 11 gO End Date: 13, w10 I �.
Briefly describe your event. Be sure to include the purpose of the event and all
planned activities.
' So CCtJ"
L. e e Q 4t, .; +n. t r'_ V #A.1 tit i 11 NAAn.r 41:— S WW W i1
EVENT
SUN
MON
TUE
WED
THUR
FRI
SAT
DATE
3
5 !i
S
SETUP TIME
a AM
IcAft
START TIME
( pm
14D Aw
STOP TIME
Per
TEAR DOWN
I CLEAN UP
�%'OM
COMPLETED
Location of Event:
4
i
Estimated Attendance (daily & total): 6'a0 Number of
Booths: 30
Organization(s) S onsoring E t: M
(including addresses) •-� D
T °R
OCT 2'0 201in
r kl"� rn Gti
LERK'S OFPCE
APPLICATION FOR SPECIAL EVENT PERMIT- TO BE RETURNED TO CITY
CLERK
Primary Contact: "4 4, MA,S orb
Daytime Telephone: 4A 12 - St 9 l- (o 5 2.3 O_ f 1
Cell Phone: %01- SN4- 30So
_,.
Address: I'. D . DSO X =I-
City: S�Q r State: LAM Zip Code:
Secondary Contact: OSh- 6 6 34% Cy&
Daytime Telephone: - 3d 3- -g.Zca
Cell Phone: 9 -'L6 - aim 4 - (4 3 33
Fax: 1,44 - 303 - `'IX9K
Email: da rLa [s, , k.• Vis �'J. eSklc.�s rn; •cam,
Address: tR40
City: $
W a #- ka..w Avg
P% State: LA) Z" Zip Code: SLi j Dci
Onsite Primary Contact: ",g�f S �'+�.--'•o dd
Cell phone: 912- A�I4— 305'a
Fax:
Email:
Address:
City: 5
Onsite Secondary Contact:
Cell phone:
Fax:
Email:
Address:
City:
State: _W= Zip Code:
State:
Zip Code:
NOTE: Either the primary or secondary onsite contact must be present onsite at
all times during the event.
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
SPECIAL EVENT CHECKLIST
(please check all boxes that apply)
Is your event a:
❑ Festival / Music Concert
• Religious / Educational
• Rally/ Memorial
w/Street / Block Party
❑ Parade / Fun Run / Walk- a -Thon
❑ March utilizing any Public Property
❑ Public Assembly for Political Purpose
Sport Tournament (Fishing, Soccer, etc
❑ Other
Location of event:
VPark or other public property rLO% -OW4 4 k mtauntd"- p&" L
v00''ublic street, sidewalk, alley, or right of way
❑ Private property
Will you have:
• Alcoholic beverages
(Additional permit required from City Clerk)
• Food & non - alcoholic beverages
(Additional permit required from Health Dept.)
• Non -food related sales and /or display booths
A o additional permits required) `�G�bu��i
v Tent and /or Canopy (J f injSh, (;� W% S
(Additional permit required from Inspections Dept.)
(Digger's Hotline must be contacted minimum of 3 days before digging)
• Generator(s) and /or additional electrical facilities
(Additional permit required from Inspections Dept.)
• Fires or Candles
(Additional permit required from Fire Dept.)
❑ Fireworks
(Additional permit required from Fire Dept.)
❑ Activities in a park outside of normal operating hours
j Waiver required from City Council)
rs/ Barricades S -ct Wx it N4MJ•
(Approval from City Clerk's office if in right of way)
9
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
> /Amplified Sound
❑ Animals included or allowed in event
(animals must be licensed and have proof of vaccination)
❑ Cooking Equipment
(Fire Department approval required)
We have made arrangements for:
Restroom and hand washing facilities Por+ 0 -XoKr s +-� cam-;- LL?O.
❑ Solid waste and recycling services
�i Event insurance
�i Public safety & security / EMS services
Electricity / Generators
❑ Fire extinguishers
't Advertising with banners or signs
Drinking water
❑ Grey water and grease removal
❑ Weather contingencies
❑ LP Gas
❑ Tent Heating
Space Intentionally Leff Blank
i
APPLICATION FOR SPECIAL EVENT PERMIT -
TO BE RETURNED TO CITY CLERK
Special Event Public Safety and Security Plan
Name of Event: D� .OS b" yke55
Location of Event: 05" #-AJ► CA C
Date of Event:
01-;L.
Time the Event is to Open:
Sponsor of the Event:
Estimated Attendance (daily and total)
Emergency Contact Information:
.gbo
Name: D" to k IN AA ar�J
Daytime Phone Number: $'t2 - + -Le S'423
Cell Number: ``
Name:�Sor�J
Daytime Phone Number: l8 9
Cell Number:
Name:
Daytime Phone Number:
Cell Number:
Primary Location of Event Staff at Event Site: :I;L 'Twh4 a-P Lead
(w''t4tk Uja.t 5r( F@ 'n.rlS4, Iine,
Emergency Notification of the Public
The public will be notified of safety and/or security issues in the following
manner:
10
Works
APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY
CLERK
Emergency Medical Services
Name of Provider: 6)5kkXS'% VW$ scyvice
Contact Person / Telephone Number:
Location of Provider at Event Site: , '�- -•�- -& I-ea-d'-
Fire Protection
Name of Provider:
Contact Person / Telephone Number:
Location of Provider at Event Site:
Number of Fire Extinguishers:
Location of fire access roads:
Security 1
Name of Provider: BR"A;D;44- r MO-A 4"r'4 4,r V- 04LCA C(0514re.
Contact Person / Telephone Number: M-a. ` HvL-rrz S
Location of Provider at Event Site:
Location of Missing Persons Station:
Event Parking Locations:
11
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
Severe Weather Contingency
Shelter Locations:
KV eZVL4e'-r-
Have you confirmed that the locations will be open and available?
S
Who will det mine if your event is canceled or
ro ®qtr (ZR -,ts d ek
Public Safety Site Plan
? Phone number:
Provide a schematic drawing of the event site location. The drawing must be
legible and drawn to scale. The public safety plan must include the following
items if they will be provided, or if they are required.
1. Location of booths, stages, and event structures
2. Location of first aid stations
3. Location of information / ticket booths
4. Boundaries of the event
5. Location of fences
6. Location of exits and gates (gates must be numbered)
7. Location of Fire extinguishers
8. Location of severe weather shelters
9. Location of Fire 1 EMS access road
10. Location of security staff
11. Location of emergency contact event personnel
12. Location of assembly area and approximate occupant amounts
13. Location of event parking
14. Location of barricades
15. Location of generators
16. Location of temporary roadways
12
APPLICATION FOR SPECIAL EVENT PERMIT
- TO BE RETURNED TO CITY CLERK
Other
Provide any other information that you feel should be considered
Yes No
I have reviewed and have considered the Contingency Plan
information provided by the City of Oshkosh along with this
application (pages } 1q, /S
I have reviewed and understand the City's Insurance
requirements for Special Events as described in this document
(pages 1-3; 1 acrd ) 1 p - 2!
V I am enclosing the event's Public Safety Site Plan (see page -9J � t) 11
I am enclosing other information that I believe is necessary or
helpful to describe the planned event
SIGNATURE
I am allowed to sign this application on behalf of the event sponsor. The
information contained in this application for a Special Event permit is true, correct,
and complete to the best of my knowledge. If there are any changes to the
Special Event, I agree that I will promptly notify the City of Oshkosh of these
changes and request approval of them.
lo/ 13/1
I
rt 5l 4� Date
(print name) (print title with organization)
13
APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY
CONTINGENCY PLAN
Event sponsors should review and consider the following issues when
they are planning or preparing for an event. Many of these issues are required
by one or more regulations, or are components of larger regulations.
Considering other issues which may not be required should contribute to the
planning and operation of the event. Developing responses to these questions
should result in more productive and fruitful discussions with the various
departments with the City during their review of the Special Event Application.
Weather related issues: rain, snow, severe storms, tornadoes, etc.
a. If the weather forecast includes bad weather, will the event be cancelled?
If so, how will attendees be notified?
b. Develop a plan for the sudden onset of severe weather. Where will the
people go and who is designated to assist in their safe arrival at the safe
refuge place?
c. Is there an area of safe refuge in case of a tornado?
2. Medical Issues
a. Where will ambulance access to the event be in case one is needed?
b. Who will conduct crowd control in the event of a medical emergency?
C. Will a first aid station, with trained first aid provider, be provided at
the event? Where?
d. If applicable, is there adequate shade to prevent heat stroke? Will
water be provided? Where?
3. Crowd Control
a. Who will monitor the barricades?
b. Who will work the entry gates? Maintain egress and access?
C. Who will patrol the area to prevent incidents from getting out
of control?
d. Develop a plan for those patrolling the crowd of what to do if
they encounter unruly behavior. Have communications equipment.
14
APPLICATION FOR SPECIAL EVENT PERMIT— FOR REVIEW ONLY
4. Security
a. Will there be Police Officers providing security? If so, contact the Police
Department for applicable requirements or guidelines relating to the number
necessary.
b. If volunteers or private agencies provide security, will they have appropriate
phone numbers for EMS, Fire, and Police?
c. If applicable, what will security officials do if non - paying attendees breach
the gate or perimeter?
d. If a complaint is received, for example, for loud music, how and who will
handle the complaint?
e. Provide communications equipment. Portable radios, cell phones, and
access to land lines.
f. If applicable, secure monies in an area not accessible to the attendees.
5. Event Logistics
a. Where will there be, or will there be, a staging area for support staff?
b. What time will the crowd be disbursed and by whom?
c. Who will conduct clean up?
d. Remember to maintain fire lanes and access roads.
e. Appoint one person to oversee and take responsibility for the event. Who?
f. Will an adequate amount of restroom facilities be provided? Where?
g. Is there adequate safe parking provided? Where?
Space Intentionally Left Blank
15
SPECIAL EVENT
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
(Medium and High Risk Events)
EVENT: O 5 h ff) 511 rJ A e S 5 CSi 1. v� /'
ORGANIZER: RA. I � Il inn i
The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the
event. This responsibility of the organizer to the City includes but is not limited to the actions of the event
organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors,
participants, and visitors.
In consideration for the City's approval of the Special Event,
the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council
members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from
and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including
costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of,
or judgment entered against, the foregoing individuals and/or entities.
The event organizer shall abide by the City's insurance requirements for the event, including the addition of
the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional
insured's for the event.
The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the
organizer(s) of the Special Event.
EVENT ORGANIZER
� I P Cd Qynnl /
(p lint name of orga .
' er)
JO/ I3/ /
(date)
�61
1
l �6
(signature)
P&VI <f /�9
(title)
A-
SL')I?
J,/ 51
(print name)
" (print title)
17
(date)
(signature) (title)
(print name) (print title)
CITY OF OSHKOSH
PYROTECHNICS DISPLAY PERMIT
This is to certify that permission has been granted to 9, for the display of
t �
pyrotechnics on —.,at qP (p.m., a.m.)
at the following location: M-e. A o M OA �2
Said regulations for this display shall meet with the following terms and be strictly observed under penalty of
arrest.
Said display shall be, at all times, under the supervision and control of the person(s) to whom this permit is
issued.
2. Copies of the following shall be provided to the Fire Chief:
a. Listing of the pyrotechnics to be used.
b. A copy of any licenses, certificates, or permits that provide qualification and knowledge of the use
and handling of the pyrotechnics devices to be used in this display.
3. The Fire Chief shall assign a fire company to the approved location of the display. This company shall
remain on scene until all elements of the display have been completed and the scene is safe.
4. All displays shall comply with the International Fire Code Section 3308 and National Fire Protection
Association (NFPA) 1123 or 1126 as applicable.
5. Determinations concerning wind direction, weather conditions, area exposures, and other due precautions
necessary to prevent personal injury or property damage, shall remain within the jurisdiction of the
authorities approving such display and their decision to approve or deny shall be considered conclusive.
Responsible person in charge of pyrotechnics display:
Fire Chief Timothy R. Franz: Approved this day of , 20
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A. Menominee Park Zoo
Hazel Street & Merritt St, Oshkosh, WI -
(M) 238 -5082
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A. Menominee Park Zoo
Hazel Street & Merritt St, Oshkosh, WI -
(820) 236 -5082
1 review
10 'Miles CoV+e
1 of 1 3/11/201112:06 PM
Google Maps
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A. Menominee Park Zoo
Hazel Street t3< Merritt St, Oshkosh,lM -
(920) 236 -5082
1 review 5 K
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Ceape
TO
Rosalia
TBD
NORTH
Rosalia
TO
Washington
TBD
EAST
Washington
TO
Lake Shore
TBD
NORTH
Lake Shore
TO
Merritt
TBD
WEST
Merritt
TO
Hazel
TBD
NORTH
Hazel
TO
E. Parkway
TBD
WEST
E. Parkway
TO
Evans
TBD
SOUTH
Evans
TO
Merritt
TBD
WEST
Merritt
TO
Jefferson /State
TBD
SOUTH
Jefferson /State
TO
Ceape
TBD
EAST
Ceape
TO
IFINISH
TBD
ENDS 1 ?: ?? `area; near LeachAmplj,#hp#**M
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TO
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EAST
Ceape
ITO
TO
Rosalia
TBD
NORTH
Rosalia
TO
Washington
TBD
EAST
Washington
Lake Shore
TBD
NORTH
Lake Shore
TO
Merritt
TBD
EAST
Merritt
TO
Menominee Park entrance
TBD
NORTH
Pratt
TO
Siewert
TBD
NORTH
Siewert
TO
E. Irving
TBD
NORTH
trail
TO
E. New York
TBD
WEST
E. New York
TO
Evans
TBD
SOUTH
Evans
TO
Merritt
TBD
WEST
Merritt
TO
Jefferson /State
TBD
SOUTH
Jefferson /State
TO
Ceape
TBD
EAST
I Ceape
TO
FINISH
TBD
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EAST
Ceape
TO
Rosalia
TBD
NORTH
Rosalia
TO
Washington
TBD
EAST
Washington
TO
Lake Shore
TBD
NORTH
Lake Shore
TO
Merritt
TBD
EAST
Merritt
TO
Menominee Park entrance
TBD
NORTH
Pratt
TO
Siewert
TBD
NORTH
Siewert
TO
E. Irving
TBD
NORTH
trail
TO
Menominee
TBD
NORTH
Menominee
TO
E. Murdock
TBD
WEST
E. Murdock
TO
Hazel
TBD
SOUTH
Hazel
TO
E. New York
TBD
WEST
E. New York
TO
Summit
TBD
SOUTH
trail
TO
Wisconsin St Bridge
sidewalk
SOUTH
Wisconsin St Bridge
TO
Witzel
sidewalk
WEST
Witzel
TO
N. Campbell
sidewalk
NORTH
N. Campbell
TO
trail near Senior Center
TBD
EAST
trail
TO
Wisconsin St Bridge tunnel/ Ohio
sidewalk
SOUTH
Ohio
TO
W. 6th
TBD
EAST
W. 6th
TO
S. Main
TBD
NORTH
S. Main / N. Main
TO
Ceape
TBD
EAST
Ceape
TO IFINISH
TBD
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