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Home My WebLink About11-511 NOVEMBER 22, 2011 11-511 RESOLUTION (CARRIED___7-0___LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVAL OF SPECIAL EVENT / CELEBRATION OF LIGHTS COMMITTEE / UTILIZE MENOMINEE PARK FOR THEIR OSHKOSH CELEBRATION OF LIGHTS EVENT / NOVEMBER 23, 2011 TO JANUARY 1, 2012 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Celebration of Lights Committee (Jodi Vandermolen) to utilize Menominee Park from Wednesday, November 23, 2011 to Sunday, January 1, 2012, from 5:00 p.m. to 9:00 p.m. each day for their Oshkosh Celebration of Lights event in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. An exception is granted to allow reindeer in the park for this event. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETUR CITY [ v' CLERK OCT 252011 GENERAL EVENT INFORMATION Official Name of Special Event: CITY 1 CLERK'S OFFICE w thc~c** c) Li SV\A" Start Date: 1\ c c' . i i End Date: So--c' . Briefly describe your event. Be sure to include the purpose of the event and all planned activities. 0\ EVENT SUN MON TUE WED THUR FRI SAT DATE SETUP TIME START TIME STOP TIME Qa /T TEAR DOWN /CLEAN UP COMPLETED Location of Event: `‘Mx■k-:),(-r\6-uu C1-)c\P Estimated Attendance (daily & total): £LUe/i °�� OA/ice-4,c Number of Booths: C Organization(s) Sponsoring Event: ciLsis. • 0...a-tAckitedl ern (including addresses) 9v- V (?L- 4-t1 114 e--22,70 /Wait- 0AA-1 p3iLicos}, 5 f°10 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Primary Contact: -S`:6;,► c c- Q.Krn cal n l D J ° ( Daytime Telephone: a a.c3 - `-1 I 0 - S-1 I '41.1) Cell Phone: al's y 10 - SL1 1& \nr\- ¢ -t,- -. Fax: Email: Q=A,\A0 nC'i i.(0' Address: s Aaph-kk6 fAv City: Q-,t\\{c,5h State: L3 Zip Code: S4 q Secondary Contact: pg\C- \ c -. r•hcfrak Daytime Telephone: qQ O - a 3 s_ Doi i Cell Phone: Fax: Email: u31-)1,530. . n-QTL Address: City: State: Zip Code: Onsite Primary Contact: Vtk/Yt411A ril.P. L.- ) phone:hone: co _ ,4- D-.544-0 Fax: Email: dSk eo's-00L. ® . ce)-r, Address: a? 4-4s" cU 42A 1 O,fAx) City: 10 Cas}-N State: bar Zip Code: S'f'ioi f Onsite Secondary Contact: > 6 Z,j aL-i k"4.04/) Cell phone: c aD - a35- -19Gi- Fax: Email: as.6( it)IA ba•-ht' Address: City: State: Zip Code: NOTE: Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert ❑ Religious / Educational ❑ Rally/ Memorial ❑ Street/ Block Party ❑ Parade I Fun Run I Walk-a-Thon ❑ March utilizing any Public Property ❑ Public Assembly for Political Purpose ❑ Sport Tournament (Fishing, Soccer, etc.) Other • ,_.• A /A A'�A Location of event: Park or other public property ❑ Public street, sidewalk, alley, or right of way ❑ Private property Will you have: ❑ Alcoholic beverages (Additional permit required from City Clerk) ❑ Food & non-alcoholic beverages (Additional permit required from Health Dept.) ❑ Non-food related sales and/or display booths (No additional permits required) ❑ Tent and/or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) Generator(s) and/or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Amplified Sound Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for: Restroom and hand washing facilities ❑ Solid waste and recycling services Event insurance ❑ Public safety & security / EMS services Electricity/ Generators ❑ Fire extinguishers - . Advertising with banners or signs ❑ Drinking water ❑ Grey water and grease removal ❑ Weather contingencies ❑ LP Gas ❑ Tent Heating Space intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: OS\n h Ca bt'Alcj Location of Event: Inc r l .11 Q i pos K Date of Event: -'fl ,.) Time the Event is to Open: F5prn r q pc , Sponsor of the Event: c2 �-- Estimated Attendance (daily and total): 011 24471/ aS—Z) -114)&/* Emergency Contact Information: Name: L-eckr hr,,,v,,S Daytime Phone Number: lo�-- Cell Number: Name: Oacder Mc1-ec\- Daytime Phone Number: y t 0 - Sy I Cell Number: Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: c h-c-cuc esZ H Emergency Notification of the Public The public will be notified of safety and/or security issues in the following manner: APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: °q Contact Person /Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: Contact Person /Telephone Number: 1 Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: Contact Person /Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: faxit36 Have you confirmed that the locations will be open and available? LY.4") Who will determine if your event is canceled or held? Phone number: .. _ JD • 5'glg Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information /ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire I EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree rill promptly notify the City of Oshkosh of these changes and re quuest a royal of them. LeqL C inL 7 lJ X4J g! I q i// �bct, l)and ex-m cl Date (print name) (print title with organization) APPLICATION FOR SPECIAL EVENT PERMIT— FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? c. Will a first aid station, with trained first aid provider, be provided at the event? Where? d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? c. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. APPLICATION FOR SPECIAL EVENT PERMIT— FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non-paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Left Blank SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: o nkoSl-, C L.Uroi 3 cf cs ORGANIZER: D'O—Tri;td Va/11.OLQ-4 y t4)-6. l, Glue, aac)Ai-Lteksi- wi s-f 5 0y The event organizer agrees that it,and not the City,will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer,its officers,employees,agents,and volunteers,along with event vendors,contractors,subcontractors, participants,and visitors. In consideration for the City's approval of the Special Event, &A-ZO s)-1 C ;n 2) the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh,and its officers,council members,agents,employees, and authorized volunteers,from,for,and against and agrees to defend the same from and against,any and all suits,claims,grievances,damages,costs,expenses,judgments and/or liabilities,including costs of defense and reasonable attorneys fees,and further agrees to pay any settlement entered into or on behalf of, or judgment entered against,the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event,including the addition of the City of Oshkosh,and its officers,council members,agents,employees,and authorized volunteers as additional insured's for the event. The individual(s)signing this agreement has the authority to enter into this agreement on behalf of the organizer(s)of the Special Event. EVENT ORGANIZER 0-41/oS\n � Q 4i oY) 0'PI is k-)" (print name of organizer) &/l4//) (date) (date) 0:71° / A (signature) (title) (signature) (title) 30d Cow ) (print name) (print title) (print name) (print title) Oshkosh Celebration of Lights Page 1 of 2 i 5 Catch the Magic. - G' i ,-7 About Us 1 Location Schedule of Events j Sponsors € Photos I Contact Us 41134.t w Find Us!In Home MORE THAN A HALF MILLION LIGHTS, SPREAD OVER A MILE, ,_,<l' THROUGH BEAUTIFUL MENOMINEE PARK IN OSHKOSH t , :402,41-Vii November 23, 2011 to January 1, 2012•5:00 p.m. -9:00 p.m. I'ifv - November 23 to January 1 • Daily 5:00 p.m. -9:00 p.m. - § Menominee Park,Oshkosh 11 g+ ., $8.00 per vehicle• Bus Loads$1.00 per person { CALENDAR OF EVENTS(Click here)•(Schedule below) S _ O AIL e e�arat on II hts - Visitors can receive$2.00 off the normal admission cost and help support the community by donating non-perishable food item to the Winnebago Hunger Task Force,located next to the admission hut. YEARS OF HOLIDAY NLAGIC AIL/ Santa's Workshop•Amazingly,Santa is ahead of schedule in his North Pole Workshop and he plans to be in his Oshkosh Workshop several days during the 2011 Celebration of Lights.Children,young and old,are welcome to visit Santa and tell him what you wish for in person... Bring your camera and to take a picture with him!Santa will be in from 5:30-8:30 pm on Friday, Saturday and Sunday each week,in addition to Community Nights,and Dec.20 through 23. Elves Hideout•Children's Activity Center•Located in the brick building,on the corner,at the zoo. Saturday Night Story Time•6:00-8:00 pm Nov.26,Dec.10 and 17•The Oshkosh Public Library presents Friday Night Story Time. Listen to traditional favorites with a different Story Time Program every 20 minutes.Children are welcome to wear pajamas or bring a snuggly blanket so they are super comfy as wonderful readers from the library share holiday tales. Lowe's Gift Building Project•6:00-8:00 pm Saturday,Dec.3•Children build their own holiday gift.All supplies,tools& instructions are provided by Lowe's.Be sure to arrive early,as space is limited and offered on a first-come,first-serve basis! 2010 Race for the Light•Saturday,Dec.3•Christine Ann Domestic Abuse Services'9th Annual Race for the Light 5K Run/Walk will take place on Saturday December 3rd.This is one of their largest fundraising events,&provides a fun and healthy way to raise awareness and funds to help end domestic violence in our communities.It's also a great way to kick off the holiday season.The racecourse features the breathtaking Celebration of Lights in Oshkosh's Menominee Park. For more information,Click Here. Toys4Tots•Tuesday,Dec.6•A very special Community Night,sponsored by Fox Communities Credit Union&Winnebago Community Credit Union,brings a holiday message of hope to our area children by assisting the U.S.Marine Corps Toys 4 Tots program.Guests are asked to bring new,unwrapped toys to be distributed as Christmas gifts and messages of hope to less fortunate children in the Oshkosh area.We'll take$2 off the admission if you participate.Please bring a toy that will put a sparkle of joy in a child's eye this Christmas. Patriot Night•Wednesday,Dec.7•To commemorate the 70th Anniversary of Pearl Harbor and honoring our Veterans,we feature the all-new patriotic display at Celebration of lights.Cars carrying veterans,and service men&women,both active and reserve, are welcome to enjoy the Celebration of Lights for free.Any proceeds from admission this night will be donated to the Old Glory Honor Flight Organization,Click Here. Oshkosh Humane Society Night•Saturday, Dec. 17•Let's not forget the furry friends in our community!Receive a$2.00 discount when you bring in items to assist the Oshkosh Humane Society.Helpful pet-related items include:Dry cat or dog food, bleach,kitty litter,paper towels,pet treats and pet toys. Nights of the Torches•Saturday,Dec. 10&Saturday, Dec.31 •Hundreds of torches and Roman candles against a winter's night sky add dazzle to the Celebration of Lights.Come and enjoy the park again on a Night of the Torches,designed and fired http://www.oshkoshcelebrationoflights.org/scheduleofevents.php 10/17/2011 Oshkosh Celebration of Lights Page 1 of 1 (16 The Magic of Sharing g b -` r About Us I Location Schedule of Events i Sponsors ; Photos I Contact Us c Find Us!gri 1 Home ,, This effort is so much more than the half million lights spread over a mile through iZ' beautiful Menominee Park.Oshkosh Celebration of Lights supports our local community - 4r»1 with an annual food drive.Since 2001,attendees to the annual holiday event have Wei may;:° donated 80 tons of non-perishable food,which has been turned over to local pantries to a;E ,tlz 5 -" a a feed those in need here,in the Oshkosh area tatitgv f A. Each year more than 10,000 cars,packed c with families and friends,drive through beautiful Menominee Park in Oshkosh to :11 experience the magic of lighted exhibits: •The 100-foot tree If c-',3-21—T r,r- •Sculptured scenes :,9..t) x I •Animated lighted displays •Reindeer•Twinkling Beauty elebratioll of lights •Santa's Workshop -VI .tom -4 •Santa's Gift Shop YEARS OF O`LIDAY MAGIC •The Elves Hideout with children's activities Last season:More than 3000 area youth sat on Santa's lap!•Sponsor hosted four FREE Community Nights •Sponsor hosted two very special Nights of the Torches The Celebration of Lights is a collaboration of many area individuals,organizations and businesses,making this a bona fide community holiday celebration.We are thrilled to continue the tradition of spectacularly lit holiday displays.The committee begins the three-week-long task of hanging lights&placing displays on November 1.Visitors receive$2.00 off of the normal admission cost by donating a non-perishable food item.Food pantries community-wide,scheduled by United Way,benefit from Celebration of Lights;another truly good reason to celebrate 10 years of holiday magic! The pantries that benefit from Celebration of Lights are:Oshkosh Area Community Pantry•Omro Community Food Pantry Emmanuel United Church of Christ•Father Carr's Food Bank Salvation Army St.Jude the Apostle People's Pantry•His Church, World Outreach Center•Lutheran Pantry Each year,Toys 4 Tots&the Oshkosh Humane Society have benefited from similarly arranged special nights at the Celebration of Lights. Oshkosh Celebration of Lights thanks you for sharing the magic of the season and visiting our online home. Wishing you a safe and happy holiday!`c Designed&Developed By Graphic Poinf•Oshkosh.WI a Copyr ight 2011 Oshkosh Celebration or Lights http://www.oshkoshcelebrationoflights.org/aboutus.php 10/17/2011