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NOVEMBER 22, 2011 11-503 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID TO BODART ELECTRICAL SERVICE INC. FOR TRAFFIC
SIGNAL UNDERGROUND INSTALLATION AT OREGON STREET AND
WAUKAU AVENUE ($26,075.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Traffic Signal
Underground Installation at Oregon Street and Waukau Avenue; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
BODART ELECTRICAL SERVICE, INC.
1113 Orlando Drive
DePere, WI 54115
Total Bid: $26,075.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0801-7206-06139 Equipment Improvement Fund – Traffic Signal
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,54903-1130 City of Oshkosh
OIHKO/H
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G.Urben, General Services Director
DATE: November 14,2011
RE: Bid for Traffic Signal Underground Installation
BACKGROUND
The Common Council approved and allocated $85,000 in the 2011 Capital Improvement Program
to install a traffic signal at the intersection of Oregon Street and Waukau Avenue. The signal was
recommended for installation by the Traffic Review Advisory Board in 2010 due to peak-hour
traffic demand in the vicinity of the intersection. The City's standard practice is to wire the
intersection using underground conduit in order to minimize long-term costs associated with
maintaining the intersection. Since the City does not have equipment to efficiently complete this
type of work, a bid was issued to hire an electric contractor to bore conduit and install signal
bases for this signal.
ANALYSIS
Bid requests for this project were advertised on our online NovusVendor system, sent to
contractors that have performed this work in the past and advertised in the local paper. Bids were
received on November 11,2011. The bid tab is attached. It was the consensus of Purchasing and
Transit staff that the low bid received from Bodart Electrical Service Inc. met the minimum bid
specifications.
FISCAL IMPACT
The fiscal impact of this bid award is $26,075. An estimated $46,000 will still need to be
expended to purchase the signal poles, cabinet, and other above-ground infrastructure to complete
this project. With an additional estimated $46,000 in equipment/infrastructure costs the total
project cost should not exceed$72,000 and will remain below the original project budget amount
of$85,000. This bid will be charged to A/N#323-0801-7206-06139 in the 2011 CIP.
RECOMMENDATION
City staff recommends the Common Council award this bid to Bodart Electrical Service, Inc. for
$26,075. Please contact Transportation Director Chris Strong or myself if you have any
questions.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Director City Manager
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