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HomeMy WebLinkAbout09-26 City of Oshkosh Senior Services Division Oshkosh Seniors Center 200 N. Campbell Rd. Oshkosh, WI 54902 Mark Ziemer (920) 232-5300 (920) 232-5307 FAX Director, Senior Services BOARD OF DIRECTORS OF THE OSHKOSH SENIORS CENTER MEETING MINUTES SEPTEMBER 26, 2011 PRESENT: Bob Cornell, Cindy Glatz, Barb Goldthwaite, John Hauser, Gary Konrad, Ann Marie Kosek, Rick Picard, Judy Pierson, Xandy Kloekl, Judy Smith, Dale Sonnenberg EXCUSED: Cynthia Thorpe, Audrey Robbins STAFF: Mark Ziemer, Director of Senior Services, and Kathy Snell, Administrative Assistant Bob Cornell, President, called the meeting to order at 1:03 p.m. Bob called for approval of the August 29, 2011 minutes. Gary moved to approve the minutes as written, Dale seconded; all were in favor. Minutes were approved. CORRESPONDENCE: None. FACILITIES COMMITTEE:  John reported that at the last Governance subcommittee they determined that there was no longer a need to have the Facilities subcommittee as a standing subcommittee but rather to continue as an adhoc committee. John stated this makes sense currently as there are not many issues that need monthly attention. Therefore it stands the Facilities subcommittee will meet only as needed to discuss facility improvements. John Hauser and Gary Konrad will now move onto the Governance subcommittee to fulfill their committee member role. FUND DEVELOPMENT COMMITTEE:  Dale reported that at the last meeting Mark handed out the 2012 preliminary budget. He requested the committee to ask questions to prepare him for his meetings with the City Manger and Finance. Once the budget is approved Mark will have copies for the Advisory Board to review.  Mark reported that he has requested the City Attorney, Lynn Lorenson to review the planned giving brochure. She in turn will have an estate attorney review it as well, pro bono. We currently do not have a deadline as it is budget time and we are unsure the turn-around time for Lynn and the estate attorney.  Dale gave an update on the Recognition Tower. This is in the works and we are hoping that it can be completed by the first of the year. Judy Brewer is coordinating this project with the Oshkosh Correctional Institution and is currently working on the supply list.  A copy of the Annual Appeal Letter has been handed out. Dale discussed that changes to last year’s letter and asked that everyone take a moment to review. Suggestions were made. Bob asked for a motion to approve the letter. Dale moved to approve the letter as corrected. Rick seconded. All were in favor, so moved. Kathy will make the revisions to the letter for mailing. 1 GOVERANCE COMMITTEE  Judy S. stated that there were changes made to the bylaws at the last Governance meeting. Barb gave a description of the changed. Dale made a motion to approve the bylaws per the changes made, Barb seconded the motion. All were in favor, bylaws approved as changed. Kathy will have the new copies available for the October meeting.  Judy S. also stated that the committee had discussed the subcommittees and indicated there is also a need for an adhoc program committee as well and would ask that anyone interested please let her or Bob know. This is something that we would look to establish in the near future.  With the changes to the Facilities subcommittee as stated early in the meeting, Kathy will add John Hauser and Gary Konrad to the Governance subcommittee list.  Judy S. also made the committee aware that the Governance subcommittee has decided that this year’s annual survey will be completed through Survey Monkey, an on-line surveying site. Anyone wishing to complete the survey with assistance or using a paper copy may do so. She asked that it just be made aware ahead of time in order to make those arrangements.  Judy S. announced the resignation of Carol Klabunde. She stated there are now 2 open positions on the Advisory Board. If anyone knows of individuals interested in filling these positions please contact Judy S. or Bob. FRIENDS OF THE OSHKOSH SENIORS CENTER (FOSC) REPORT:  Ann Marie gave a brief overview of the FOSC meeting held last Thursday. There was discussion surrounding the final numbers for the event. The profit from the Fall Family Fun Fest was $5,390.00. There will be a joint debriefing between FOSC and OSC Staff within the coming weeks but that there has been good feedback from having the tent.  John echoed he too heard goo comments about having a tent available.  Ann Marie also promoted the upcoming “granny smith” walk. COMMITTEE ON AGING (COA) REPORT:  Xandy reported that the COA meets every other month in order that the subcommittee has some working meeting times.  She stated the COA continues to discuss the struggle with identifying the unmet needs of seniors in the community.  The planning and goals subcommittee did with the ADRC and are trying to work together to identify those things.  Mark asked Xandy to bring the letter developed for the City Council to the next meeting in order that the Advisory Board members could gain a better understanding of the types of projects the COA works on each year. PRESIDENT’S REPORT: th  Bob stated the next meeting with be held on the 5 Monday of October (October 31)  He also asked if anyone would be interested in accompanying Ann Marie to Green Lake to the WASC conference that Mark is attending next week. Mark, on behalf of the OSC, will be accepting a plaque awarded to the Center for their State Accreditation.  Bob asked board members to give some feedback to the attendance at the last 2020 Vision meeting. There were not many members from the Advisory Board present. Bob said he would like to hear from the members some suggestions on increasing future attendance. DIRECTOR’S REPORT: 2  Mark reported the 2020 meeting was a process around goal setting for 2012. He stated the staff is working to identify the goals we can accomplish within the next year.  Mark stated he will be meeting with Mark Rohloff this week to review the 2012 preliminary budget for both health and OSC.  He then gave a brief update on the status as he is aware of the health merger. OLD BUSINESS:  None. NEW BUSINESS:  Judy P. stated that while attending a painting class she was made aware that one of the participants was not able to continue as the charge was a hardship and asked if fees were ever waived if someone was unable to pay.  Mark replied that if ever we are made aware of someone being unable to attend due to hardship we would definitely make exceptions. He asked that if anyone is aware of this being an issue to discuss this with him or another staff member. CONTINUING EDUCATION:  None. ADJOURNMENT:  Bob requested a motion to adjourn, Dale made a motion, Barb seconded, motion carried, meeting adjourned. Respectively Submitted, Kathy Snell, Administrative Assistant 3