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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES October 18, 2011 PRESENT: Megan Lang, Sandy Prunty, Michael Russell, Todd Cummings, Jim Stapel, Kris Larson, Josh Marquardt EXCUSED: David Sparr, Melody Wollangk, Kurt Koeppler, Jeff Jahnke, David Hetzel STAFF: Cassie Cook, Jeffrey Nau OTHERS: Matt Kroening – Oshkosh Police Department, Chad Dallman – City of Oshkosh Parks Department, Scott Dercks - Marketing Consortium Vice-Chair I - CALL TO ORDER Vice Chair Megan Lang called the meeting to order and a quorum was declared present. II - MINUTES OF SEPTEMBER 20, 2011 MEETING There was no discussion on this item. Jim Stapel moved for approval of the September 20, 2011 minutes as presented. Kris Larson seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING ISSUES Sergeant Kroening reported that the Pub Crawl last month had fewer incidents than the Spring Pub Crawl. Twelve officers were assigned to patrol the event plus an additional two officers to patrol the surrounding area. Approximately $5,000 in overtime costs has been billed to the event organizer. An estimated 3,000 people attended the event. Arrests and citations were down significantly from last year and can be attributed to additional street barricading, availability of porta potties, and increased officer presence. Board members acknowledged that it was well-run with few problems and that the organizers did a good job cleaning up Main Street after the event. th Sergeant Kroening also reported that on October 24, the Day-by-Day Warming Shelter will be opening in the basement of the Most Blessed Sacrament on High Avenue. This may cause an increase of homeless persons in the area. It is a wet shelter allowing individuals that have been drinking and will have a capacity of 24 persons. Sandy Prunty inquired if the 400 block crosswalk could have waning posts installed similar to the 500 block. Sergeant Kroening responded that they had installed them but someone removed them. He would look into getting them replaced. Megan Lang commended Sergeant Kroening for his attendance and participation with the BID Board. IV – MONTHLY FINANCIAL REPORT September’s and October’s financial reports were submitted. There was no discussion on this item. Sandy Prunty motioned for approval of the monthly financial report as presented. Jim Stapel seconded the motion which passed unanimously. V - BID MANAGER AND SUBCOMMITTEE REPORTS  Marketing Consortium -Met with Lisa Voss and Scott Dercks to go over budget items and advertising strategies for 2012. 1 DOWNTOWN OSHKOSH BID BOARD MINUTES October 18, 2011 -Halloween Special Event Permit was approved by the Common Council. Halloween event will have new games and a plywood maze located at Opera House Square. -Holiday Special Event Permit was approved by the Common Council. th Tree lighting will take place on Thursday, November 10 at 6:00pm followed by the parade at 6:30pm. Live reindeer, elves and holiday music will be part of the pre-parade activities starting at 3:30pm.  Beautification Committee stth -Planters will be changed out after October 31 and must be completed by November 7. -City Center has agreed to take the remainder of the school yard style bike racks. -Slab for the decorative style bike rack at the southeast corner of Main Street and Otter Avenue will be poured soon. BID Manager Cook also reported that she appeared on Oshkosh Today last month to promote the Halloween event and will also be taping another segment today to discuss the holiday event. Ms. Cook also reported that she has rented a storage unit for storage of BID property. VI – 2012 BID BUDGET Ms. Cook reported that the budget committee met last week to begin preparation of the 2012 budget. Several requests for funding have been received and will be reviewed. Ms. Lang gave a brief overview of the process th and discussions that have taken place thus far. The committee will meet again on October 19 to hopefully finish the budget which will be presented to the BID Board at its November meeting. Todd Cummings mentioned that payments for the Main Street special assessments will begin next year and urged the budget committee to take that into consideration when preparing next year’s budget. Mr. Larson responded that they have acknowledged that. VII – 2012 OPERATING PLAN Ms. Cook reported that she has begun to work on the Operating Plan for 2012 and it will be ready for the BID Board to consider at its November meeting. VIII – RFG – APPROVE GRANT FOR SOUP-A-GO-GO BID Manager Cook summarized the grant committee meeting resulting in a unanimous recommendation for a $5,000 grant to Soup-A-Go-Go which is to open at 424 N. Main Street in early November. Megan Lang stated she would not vote on the item because the applicant is her tenant for the proposed business. Mike Russell motioned for a $5,000 Recruitment Fund Grant for Soup-A-Go-Go. Josh Marquardt seconded the motion which passed 6-0-1 with Megan Lang abstaining. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES October 18, 2011 IX – BRANDING UPDATE BID Manager Cook reported that Blue Door Consulting presented 12 new logos to the Branding Committee which then narrowed it down to seven choices. The final seven have been emailed to all of the BID properties to further narrow down the choices to two or three logos. The Oshkosh Northwestern will then have a poll on its website allowing the community to make the final logo selection. Josh Marquardt raised concerns over the $4,000 spent so far on the logo development. Megan Lang responded that Blue Door will be providing a budget summary that takes the Branding Project through completion of the website. Ms. Lang added that from her discussions with Blue Door, they have no intentions of exceeding what has been budgeted and that the invoices may not accurately describe what Blue Door’s time has actually been spent on. Mike Russell suggested, to cut costs, the BID use another vendor for the website design, and recommended to send out RFP’s. Board discussion followed that if it would save money and that the Board does not want to drag the project out any further. X – SNOW REMOVAL Representation from the City Streets Division was unavailable. Chad Dallman from the Parks Department, present as part of his participation in Leadership Oshkosh, explained their roll in snow removal in the downtown. Mr. Stapel suggested within the next couple of weeks emails should be sent to the downtown businesses explaining City regulations for snow removal. XI – BID STORAGE UNIT RENTAL Ms. Cook informed the Board that the she has rented a storage unit for BID property. The annual cost will be $600 and will be a new line item in the 2012 budget. XII – POSSIBLE IMPLEMENTATION OF BI-MONTHLY BID BOARD MEETINGS Mr. Nau explained that he was asked to include this for possible implantation in the 2012 Operating Plan. Mr. Larson stated that meeting one time a month is unproductive considering the number of issues the Board is responsible for. Mr. Nau responded that they always have the option of holding special meetings as needed. Megan Lang and Sandy Prunty suggested a second meeting could be used to discuss hot topics in more detail. Discussion followed on whether or not the meetings should be regularly scheduled or scheduled as needed. Mr. Nau said he would look into a possible date and room availability. XIII – IDENTIFICATION OF AGENDA ITEMS FOR THE NOVEMBER 15, 2011 MEETING  2012 BID Budget Approval  2012 BID Operating Plan Approval  Branding Update 3 DOWNTOWN OSHKOSH BID BOARD MINUTES October 18, 2011 XIV - ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned. Sandy Prunty seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 4