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HomeMy WebLinkAbout11-496 NOVEMBER 8, 2011 11-496 RESOLUTION (CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: AWARD BID TO HOLZ MOTORS FOR A 4WD REGULAR CAB PICKUP TRUCK WITH PLOW AND SALTER FOR TRANSIT DEPARTMENT ($27,026.75) INITIATED BY: PURCHASING WHEREAS, the City of Oshkosh has heretofore advertised for bids for a 4WD Regular Cab Truck with Plow and Salter for the Transit Department; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: Holz Motors 5961 S. 108 Place th Hales Corners, WI 53130 Total Bid: $27,026.75 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 551-1728-1757-00000 – Transit - Service Vehicle CITY HALL 215 Church Avenue P.O.Box 1130 Oshkosh,Wisconsin 310 54903-1130 City of Oshkosh I � Of HKOIH TO: Honorable Mayor and Members of the Common Council FROM: Jon G.Urben, General Services Director DATE: November 3, 2011 RE: Transit Depatlment 4WD Pickup Truck with Plow and Salter BACKGROUND The Common Council approved and allocated $40,000 in the 2011 CIP to purchase a 4WD pickup truck with plow and salter for the Transit Department. This new truck will replace a 1995 GMC Sonoma pickup with significant rust and maintenance/repairs issues. The new unit will be used for a variety of Transit operations including parts pick-up, plowing/salting and other light maintenance activities. The new unit will be more fuel efficient and will come with a three year/36,000 miles basic warranty and a five year/60,000 miles powertrain warranty. ANALYSIS Working in conjunction with the Transit Department, Purchasing reviewed and prepared proposals seeking vendors for this unit. Bid requests were sent to vendors who have received invitations to bids in previous years. In addition the bids were advertised in the local paper and posted online on NovusVendor. Bids were received November 1, 2011. The bid tabulation is attached. Working with the Transit Department, Purchasing reviewed the bids and concluded the low bid from Holz Motors meets the minimum bid specifications. FISCAL IMPACT This unit will have a fiscal impact of$27,026.75. Federal grant funding will cover 80 percent of the purchase price ($21,621.40), with the remaining 20 percent ($5,405.35) covered by City funds. Local funding for this item would be charged to CIP account: 511-1728-1757-00000. RECOMMENDATION Purchasing recommends the Common Council award the bid to Holz Motors for$27,026.75. Respectfully Submitted, Approved: 4,©r -£ ��-�✓(� C � , Jon G.Urben,General Services Director Mark Rohloff,City Manager two, z §§ « % % w / k co crs R cC w 0 a) / w $ / o < k Z $ � 3 / ƒ / _ d / o Z a ° \ 2 k CL 1- 0 0 � 1— L / / @ _ U2W / o / u, _ < > 0 0 0 ¥ � � � U6 0 R e O 2 CN $ ƒ o c0 _c � 0 Oa wZ qta qm / / \ (N k ± $ woo R / < o R_C co E � � � k 0 coo U / § § ƒ � w , \ S 0 < / 2 K § co 2 / / § - us To co o N @ wzO $ k ƒ