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HomeMy WebLinkAbout11-481 OCTOBER 25, 2011 11-481 RESOLUTION (CARRIED__7-0__LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVAL OF SPECIAL EVENT / FESTIVAL FOODS TURKEY TROT OPERATIONS COMMITTEE / UTILIZE CITY STREETS FOR THEIR FESTIVAL FOODS TURKEY TROT 5 MILE RUN AND 2 MILE RUN/WALK / NOVEMBER 24, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Festival Foods Turkey Trot Operations Committee (Sean Ryan) to utilize city streets (5 mile: State Street, Washington Avenue, Monroe Street, East Irving Street, Grove Street, East Nevada Avenue, Lawndale Street, Menominee Drive, Hazel Street, Siewert Trail, Linde Street / 2 mile: State Street, Washington Avenue, Rosalia Street, Waugoo Avenue) on Thursday, November 24, 2011 from 8:00 a.m. to 10:00 a.m. for their Festival Foods Turkey Trot 5 Mile Run and 2 Mile Run/Walk in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Department -- Staffing ($1,845 preliminary estimate) Street Department -- Barricades / Signs ($480 preliminary estimate) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION V ' D 1 Official Name of Special Event: SEP 20 2011 FE 4,11'?& Foos 7"'r—ey T cf- Start Date: If /0.'-1 (l( End Date: l( / c ll (y CLERK'S OFRRCE 1 ltiZa.ii 4 Briefly describe your event. Be sure to include the purpose of the event and all planned activities. vh“[t are l 2- evo If rVsl I K1aIK 0`'1 The A41i r nq �/1^ar�riiAla - {�fi✓�� ' et A c1I'4 4 ` for 4-t' Y -r<,�, 1 a-kc the, Y 67:r Is C (o(p EVENT SUN MON TUE W D THUR FRI SAT DATE I I ja3 l( / '1 SETUP TIME �0 kin START TIME (altW) STOP TIME t(9,kin TEAR DOWN /CLEAN UP I AV✓\ COMPLETED Location of Event: d (714.kph Coe vr,,1' `en 6e uko Estimated Att dance (daily & total): 000 Number of Booths: Organization(s) Sponsoring Event: _ Fc'D4 a I Rook, t( n�y rte— &pi'r 4 #25 Cmn*itrf( (including addresse ciitt`ea I FiPecl CIA r-1 y 31 D 1i). Malrnv+ $4. St(rr1 a ?moo 6-71%re h 6`Y, LUZ sq3 03 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Primary Contact: Scan alr Daytime Telephone: (17 o) D(o -?M Cell Phone: SAP Fax: (Email: fc 4- ` � Address: t(-73 h ba 12oa City: C-r,trv, 601 State: Zip Code: 5 3fk/ Secondary Contact: K1 /`; A P144) Daytime Telephone: 02v.) 23(p -3(4 0 X 3c(0 Cell Phone: C 4j ) Fax: Email: A rKe✓I, 'Pm LA ,m� Address: 17) 3D 3 v. 20-1" Ave . City: O41 Kish State: W I Zip Code: sq QDq Onsite Primary Contact: 1(4 A/114/1 ('i(P 4 Wye) Cell phone: Fax: Email: Address: City: State: Zip Code: Onsite Secondary Contact: . i ( `3 7 W [l askew d Cell phone: t' � Q Mi, Fax: Email: r,,...11.44.�lki -jat■ .1.iv.;_ ., Address: , City: State: 1 Zip Code: NOTE: Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert ❑ Religious / Educational ❑ Rally / Memorial ❑ Street/ Block Party Parade/ Fun Run /Walk-a-Thon ❑ March utilizing any Public Property ❑ Public Assembly for Political Purpose ❑ Sport Tournament (Fishing, Soccer, etc.) ❑ Other Location of event: ❑ Park or other public property Public street, sidewalk, alley, or right of way ❑ Private property Will you have: ❑ Alcoholic beverages (Additional permit required from City Clerk) X Food & non-alcoholic beverages (Additional permit required from Health Dept.) ❑ Non-food related sales and/or display booths (No additional permits required) X Tent and/or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) ❑ Generator(s) and/or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) X Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for: Restroom and hand washing facilities y Solid waste and recycling services Nc Event insurance Public safety & security/ EMS services ❑ Electricity / Generators ❑ Fire extinguishers *Advertising with banners or signs Drinking water ❑ Grey water and grease removal ❑ Weather contingencies ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: /L'A 1 cl 5 7.60e-le l c it Location of Event: Oyjj(Lp CON(1 6444 I & ^ Date of Event: 1(--P.y — I Time the Event is to Open: ("AO') Sponsor of the Event: Ft 54-h'4 Estimated Attendance (daily and total): 3/ 000 Emergency Contact Information: ' Name: KR'S 4 trte 5 Daytime Phone Number: (412/9)Z-3‘-31,0*, x 3ts Cell Number: Name: c ' Daytime Phone N tuber '1 . ,- ✓ X5/5- Cell Number: .rr Name: Gf a r 4 h Daytime Phone Numb r: (12..p) (0 0 • aLe5e Cell Number: C4 400- Z, Primary Location of Event Staff at Event Site: 101411.1e CanV A: 1 (r '( ' ' Emergency Notification of the Public The public will be notified of safety and/or security issues in the following manner: -rat/14446 mic;r%r►' {o cal Nome, 6110,71 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Emergency Medical Services ,A,11 ---- Name of Provider: ©SIB (A pte DePa(`�entil Contact Person I Telephone Number: ) r 't Avu'j b{ er Location of Provider at Event Site: Pa ll-J/1 1 � ' by Fire Protection II J Name of Provider: or Ma l C 14. ( froAl Contact Person / Telephone Number: 1 Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: SI1-051'\ o Ike D04-, Contact Person / Telephone Number: 01 tkiA l-arr Location of Provider at Event Site: Location of Missing Persons Station:St� Event Parking Locations: C..4 Icon- S 1 fic�' P a''Y'"^1 ,'Iwc 4 4 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: I" e CA 04 t 0" Have you confirmed that the locations will be open and available? Who will de ermine if your ey9nt is canceled or held? Phone number: A4V1(4 (PC NA*" 4( W4 Sf";Cr Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information /ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Ye`s/ No `� I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this / application (pages 11, 12) �/ I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) JI am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes a d re uest approval of them. S . y le +'vt RAce D,k,, 9'�dr Date (print name) (print title with organization) SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: Fe541iR( P0ociS Trey (not ORGANIZER: —ea v' Ky�in The event organizer agrees that it,and not the City,will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer,its officers,employees,agents,and volunteers,along with event vendors,contractors,subcontractors, participants,and visitors. In consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh,and its officers,council members,agents,employees,and authorized volunteers,from,for,and against and agrees to defend the same from and against,any and all suits,claims,grievances,damages,costs,expenses,judgments and/or liabilities, including costs of defense and reasonable attorneys fees,and further agrees to pay any settlement entered into or on behalf of, or judgment entered against,the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event,including the addition of the City of Oshkosh,and its officers,council members,agents,employees,and authorized volunteers as additional insured's for the event. The individual(s)signing this agreement has the authority to enter into this agreement on behalf of the organizer(s)of the Special Event. 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