HomeMy WebLinkAboutSpecialty Engineering Group 8/22/2011 AGREEMENT
THIS AGREEMENT, made on the 22 day of August, 2011, by and between the
CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and Speciality
Engineering Group(SEG), hereinafter referred to as the CONTRACTOR/CONSULTANT,
WITNESSETH:
That the City and the Contractor/Consultant, for the consideration hereinafter
named, agree as follows: (Note: If anything in the Proposal conflicts with the Request for
Proposals or this document, the provisions in the Request for Proposals and this document
shall govern.)
ARTICLE I. PROJECT MANAGER
A. Assignment of Project Manager. The Contractor/Consultant shall assign the
following individual to manage the project described in this contract:
(Russ Mohns, PE & Bruce Flater)
B. Changes in Project Manager. The City shall have the right to approve or
disapprove of any proposed change from the individual named above as Project Manager.
The City shall be provided with a resume or other information for any proposed substitute
and shall be given the opportunity to interview that person prior to any proposed change.
ARTICLE II. CITY REPRESENTATIVE
The City shall assign the following individual to manage the project described in this
contract:
(Jon Urben, General Services Director)
ARTICLE III. SCOPE OF WORK
The Contractor/Consultant shall provide the services described in the City's Request
for Proposals and Proposal of the Contractor/Consultant. The Contractor/Consultant
proposal is attached as Exhibit A, and is incorporated into this agreement to the extent it
does not conflict with the City's Request for Proposals, or this agreement.
The Contractor/Consultant shall provide the services described in its proposal
attached hereto and incorporated herein by reference.
The Contractor/Consultant may provide additional products and/or services if such
products/services are requested in writing by the Authorized Representative of the City.
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ARTICLE IV. CITY RESPONSIBLITIES
The City shall furnish, at the Contractor/Consultant's request, such information as is
needed by the Contractor/Consultant to aid in the progress of the project, providing it is
reasonably obtainable from City records.
To prevent any unreasonable delay in the Contractor's/Consultant's work the City
will examine all reports and other documents and will make any authorizations necessary
to proceed with work within a reasonable time period.
ARTICLE V. TIME OF COMPLETION
All work to be performed under this contract shall be completed on or before October 15,
2011, unless the parties in writing agree to extend this date.
ARTICLE III. PAYMENT
A. The Contract Sum.
The City shall pay to the Contractor for the performance of the contract the not to exceed
total sum of $29,252 for the roofing assessment survey (including deduct list) for the
attached building inventory list, adjusted by any changes as provided in the proposal, or
any changes hereafter mutually agreed upon in writing by the parties hereto.
B. Method of Payment. The Contractor/Consultant shall submit itemized monthly
statements for services. The City shall pay the Contractor/Consultant within 30 calendar
days after receipt of such statement. If any statement amount is disputed, the City may
withhold payment of such amount and shall provide to Contractor/Consultant a statement
as to the reason(s) for withholding payment.
C. Additional Costs. Costs for additional services shall be negotiated and set forth
in a written amendment to this agreement executed by both parties prior to proceeding with
the work covered under the subject amendment.
ARTICLE IV. CONTRACTOR TO HOLD CITY HARMLESS
The Contractor covenants and agrees to protect and hold the City of Oshkosh
harmless against all actions, claims and demands of any kind or character whatsoever
which may in any way be caused by or result from the intentional or negligent acts of the
Contractor, his agents or assigns, his employees or his subcontractors related however
remotely to the performance of this Contract or be caused or result from any violation of
any law or administrative regulation, and shall indemnify or refund to the City all sums
including court costs, attorney fees and punitive damages which the City may be obliged or
adjudged to pay on any such claims or demands within thirty (30) days of the date of the
City's written demand for indemnification or refund.
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ARTICLE V. INSURANCE
The Contractor/Consultant agrees to abide by the attached City of Oshkosh Insurance
Requirements.
ARTICLE VI. TERMINATION
A. For Cause.
If the Contractor/Consultant shall fail to fulfill in timely and proper manner any of the
obligations under this Agreement, the City shall have the right to terminate this Agreement
by written notice to the Contractor/Consultant. In this event, the Contractor/Consultant
shall be entitled to compensation for any satisfactory, usable work completed.
B. For Convenience.
The City may terminate this contract at any time by giving written notice to the
Contractor/Consultant no later than 10 calendar days before the termination date. If the
City terminates under this paragraph, then the Contractor/Consultant shall be entitled to
compensation for any satisfactory work performed to the date of termination.
This document and any specified attachments contain all terms and conditions of
the Agreement and any alteration thereto shall be invalid unless made in writing, signed by
both parties and incorporated as an amendment to this Agreement.
In the Presence of: CONTRACTOR /CONSULTANT
By:41111gr0/#
6e".e Mawo.7of
(Seal of Contractor (Specify Title)
if a Corporation.)
By:
(Specify Title)
CITY OF OSHKOSH
--- / —1
;2 47/4 Mark
A. Rohloff, City Manager
(Witness)
p/iff9 And:
3
(Witness) -. - : -0' ' I /,_.' ',. A 0 cif
. - - lit C' rk
APP OVED: I hereby rtif
' y that the necess-
ary provisions have been made to
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pay the liability which will accrue
` ji. (` (A- .__ under this contract.
G Attornty J AO 1 4P////1, le/,: de '°Al
City Corn.'ro` J
4
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Specialty Engineering Group LLC
E a I r C r v, L, •,rl • 6 2 1 4 P u t n a m Rood
E t ;, I r i n M a d i s o n , W I 53 7 1 1
` f 1'. Tel•608-957.2393 fax.608.273-3025
August 17, 2011
Mr.Jon Urben electronic only-no hard copy to follow
Director of General Services jurbenCsci.oshkosh.wi.us
City of Oshkosh
215 Church Avenue, PO Box 1130
Oshkosh, WI 54903-1130
Re: Revised Proposal for Initial Roof Surveys of City Facilities
Dear Mr. Urben,
Specialty Engineering Group LIC (SEG) is pleased to submit to the City of Oshkosh, hereinafter
referred to as Owner,the following proposal for the initial roof surveys of the attached facility list.
Russ Mohns, P.E. will lead the survey team including Bruce Flater and potentially other qualified staff
members.
This information will become an integral part in assessing the life expectancy of your roofing systems
as well as creating long-term maintenance and replacement strategies for the subject buildings.
The scope of the roof survey will include:
• Make observations to determine the roof's general appearance,surface conditions,and
membrane characteristics and conditions.
• Observe edge conditions of the roof,including base flashings,counter-flashings, coping,
perimeter walls,and fascia,
• Make observations around equipment including flashing,caulking,and traffic patterns,
drainage and contaminates.
• Make observations of pitch pans/pockets,vents, drains,and other roof penetrations.
• Observations of expansion joints and control joints.
• Observations of the general drainage characteristics of the roofs.
• Digital photographs to provide a record of selected roof conditions.
• A roof plan showing significant features which will be accessible on-line at the SEG FMS
Website.
The data including condition photos gathered as the result of these surveys will be uploaded to the
SEG Website for the express use of the client. The data will address the general condition of the
roofs and will present recommendations for any additional services that may be required. Budgets
inclusive of both the engineering and construction costs will be provided in the reports. Two (2J
copies of the report will be provided to the City no later than October 15,2011,
Since the scope of services will be limited to making a visual survey and does not include actual
testing of the roofs,if problems are suspected additional services may be recommended.
In addition to the above services SEG will provide the following services if the City feels that they are
beneficial. This will enable a Contractor to make the identified repairs,
• SEG will mark roof defects on the roof surface and locate them on a roof plan with repair
procedures and notes for contractor use.
• SEG will provide photos of the defects with corresponding locations and notes on the roof
plan.
Owner's Responsibilities
Roof access and any historical information of the facilities shall be provided by the Owner.
COMPENSATION
Professional Fees
• It is proposed that the fee for the initial roof survey of the attached facility list (117
buildings) shall be a lump sum of Twenty-five Thousand Two Hundred Fifty Dollars
($25,250). The cost to deduct a building will be as follows; <1500 sq.ft.- $0; 1500 to 8000
sq. ft. - $100.00; 8000 to 20,000 sq.ft. - $200.00; and over 20,000 sq.ft. -$300,00.
• It is further proposed that the roof defect list and plan services will be provided for the
additional lump sum fee of Four Thousand Dollars ($4,000).
Our fees shall be invoiced at the completion of the survey.
AUTHORIZATION
SEG will proceed on the basis of your written authorization. Please sign and return the Authorization
page with any paperwork (i.e. purchase order). Upon receipt,we will schedule the work.
Should you have any questions regarding this proposal, please do not hesitate to call. We
appreciate this opportunity to serve you and look forward to working with you on this project.
A C C E P T E D
Yours truly, City of Oshkosh
Specialty Engineering Group LLC Oshkosh, Wisconsin
By:
Title:
Jim Clark
General Manager Date:
Cc: Bruce Flater,SEG
City of Oshkosh August 17, 2011
Specialty Engineering Group, LLC Page 2 of 2
Proposal #4510R
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CITY OF OSHKOSH
INSURANCE REQUIREMENTS
IV. PROFESSIONAL SERVICES LIABILITY INSURANCE REQUIREMENTS
The Contractor shall not commence work on subcontract until proof of insurance required of the
Subcontractor has been provided to the applicable City department before the contract or purchase
order is considered for approval by the City.
It is hereby agreed and understood that the insurance required by the City of Oshkosh is primary
coverage and that any insurance or self insurance maintained by the City of Oshkosh, its officers,
council members, agents, employees or authorized volunteers will not contribute to a loss. All
insurance shall be in full force prior to commencing work and remain in force until the entire job is
completed and the length of time that is specified, if any, in the contract or listed below whichever is
longer.
1. PROFESSIONAL LIABILITY
A. Limits
(1) $1,000,000 each claim
(2) $1,000,000 annual aggregate
B. Must continue coverage for 2 years after final acceptance for service/job
2. GENERAL LIABILITY COVERAGE
A. Commercial General Liability
(1) $1,000,000 each occurrence limit
(2) $1,000,000 personal liability and advertising injury
(3) $2,000,000 general aggregate
(4) $2,000,000 products—completed operations aggregate
B. Claims made form of coverage is not acceptable.
C. Insurance must include:
(1) Premises and Operations Liability
(2) Contractual Liability
(3) . Personal Injury
(4) Explosion, collapse and underground coverage
(5) Products/Completed Operations must be carried for 2 years after acceptance of
completed work
(6) The general aggregate must apply separately to this proiect/location
3. BUSINESS AUTOMOBILE COVERAGE
A. $1,000,000 combined single limit for Bodily Injury and Property Damage each accident
B. Must cover liability for Symbol#1 -"Any Auto"—including Owned, Non-Owned and
Hired Automobile Liability.
IV- 1
1/14111
4. WORKERS COMPENSATION AND EMPLOYERS LIABILITY—"If" required by Wisconsin
State Statute or any Workers Compensation Statutes of a different state.
A. Must carry coverage for Statutory Workers Compensation and an Employers Liability
limit of:
(1) $100,000 Each Accident
(2) $500,000 Disease Policy Limit
(3) $100,000 Disease—Each Employee
5. ADDITIONAL PROVISIONS
A. Acceptability of Insurers - Insurance is to be placed with insurers who have an A.M.
Best rating of no less than A- and a Financial Size Category of no less than Class VI,
and who are authorized as an admitted insurance company in the state of Wisconsin.
B. Additional Insured Requirements — The following must be named as additional
insureds on the General Liability and Business Automobile Liability coverage arising
out of project work...City of Oshkosh, and its officers, council members, agents,
employees and authorized volunteers. On the Commercial General Liability
Policy, the additional insured coverage must include Products — Completed
Operations equivalent to ISO form CG 20 37 for a minimum of 2 years after
acceptance of the work. This does not apply to Professional Liability, Workers
Compensation and Employers Liability.
C. Certificates of Insurance acceptable to the City of Oshkosh shall be submitted prior to
commencement of the work to the applicable City department. These certificates shall
contain a provision that coverage afforded under the policies will not be canceled or
non renewed until at least 30 days' prior written notice has been given to the City Clerk
—City of Oshkosh.
IV- 2
.............. ... . .
•
A ° CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDD/YY1)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR
PRODUCER,AND THE CERTIFICATE HOLDER.
' IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(Ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the
terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
PRODUCER CONTACT
Insurance Agency contact NAME:
Information,Including street PHONE Insurance AgeruY
address and ble. f contact information. FAX
applicable. (E MAIL.Ext)c — —- —
___._...:___rA/C.Not.:
ADDRESS:
INSURERIS)AFFORDING COVERAGE NAIC a
__._.__________- -__—.—__ �....
INSURER a: ABC Insurance . NAIC*
INSURED _
Insured's contact information,
-
including honen .ddr sand INSURER_B: XYZ Insurance Company _- NAIC#
phone number. ___
INSURER c: LMN Insurance Company NAIC it
INSURER D: _1 Insurers)must have a minimum A,M.But rating alA. (
and a Financial Pvfonnance Rating of VI or better.
INSURER E:
INSURER F:
COVERAGES
CERTIFICATE NUMBER; REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE AMY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,. LIMBS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NSR I ADDL SUER POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE I MISR WVD POLICY NUMBER (MMIDDIYYY} IMM/DDIYYY) UNITS
GENERAL LIABILITY
EACH OCCURRENCE $1,000 000
®COMMERCIAL GENERAL LIABILITY ® ❑ I General UabdryPoiicy Number I IPOJicy ef/eciN•and axp:ration date,) PAMAGE S f RENTED
- PREMSSES(Es occurrence} $50,000
A CICLAIMS-MADE OCCUR MED EXP(Any one Parson) $5,000
ILaI
El
ISO FORM CG 20 97 OR EQUIVALENT PERSONAL 6 ADV INJURY $1,000,000
OENF-RAL AGGREGATE $2,000 000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS—COMP/OP AGG $2,000.000
.POLICY PRO ❑LOC
JECT
AUTOMOBILE® LITY + I $
COMBINED SINGLE LIMIT
ffff XE9 socldsrw,Z_.__ _—_- $1,000,000
ANY AUTO ® ❑ I Arco Liability Policy J IP�cyeni otivs and expiration debt" BODILY INJURY(Per person) $
r- I
B i—i ALL OWNED I—I SCHEDULED
LJ AUTOS L1 AUTOS + BODILY INJURY(Per accident) $
❑HIRED AUTOS ❑ NON-OWNED PROPERTY DAMAGE
AUTOS
a Q
(Per accident) $
$
�� , F
LJ UMBRELLALJAB OCCUR ❑ ❑ I EACH OCCURRENCE $
El EXCESS LIAO 0 CLAIMS-MADE AGGREGATE $
❑DEO ❑'RETENTION S ;
C A D EMPLOYERS LIABILRY ❑ ❑ WC STATU- 0TH-
ANY PROPRIETOR/PARTNER/EXECUTIVE ®TORY LIMITS IO ER
OFFICE/MEMBER EXCLUDED? YIN + workers Compensation I E,L EACH ACCIDENT $100,000
(Mandatory M NH) N I Policy IPoscy s/reciivr and expiration date. ---.—_._.-------------
If yes,describe under I Number
DESCRIPTION OF OPERATIONS below E.L.DISEASE—EA EMPLOYEE $100,000
A PROFESSIONAL LIABILITY E.L.DISEASE-POLICY LIMIT , $500,000
® ❑ 1 Professional Whey P Po $1,000,000 EACH CLAIM
1' [Policy $1,000,000 ANNUAL AGGREGATE
DESCRIPTION OF OPERATIONS I LOCATIONS i VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more specs Is required)
Additional Insureds on the Commercial General Liability and Automobile Liability arising out of project work shall be City of Oshkosh,and it's
officers,council members,agents,employees and authorized volunteers.
Certificates of Insurance acceptable to the City of Oshkosh shall be submitted prior to commencement of the work to the applicable City
department. These certificates shall contain a provision that coverage afforded under the policies will not be canceled or non renewed until at
least 30 days'prior written notice has been given to the City Clerk-City of Oshkosh.
CERTIFICATE HOLDER CANCELLATION
City of Oshkosh,Attn:City Clerk Insurance Standard 1V SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
PO Box 113p venue SAMPLE CERTIFICATE ACCORDANCE E WITH THE THEREOF,NOTICE BE DELIVERED IN
Oshkosh, 30 WI 64903-1130
Please indicate somewhere on this
certificate,the contract or project# AUTHORIZED REPRESENTATIVE
this certificate is for.
®1888-2010 ACORD CORPORATION. All rights reserved.
Acord 26(2010/06) The ACORD name and logo are registered marks of ACORD
Client#: 15361 STRPARTNE
ACORDTu CERTIFICATE OF LIABILITY INSURANCE DATE(MMfDDlYYYY)x/22/2011
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER C TACT
Euclid Insurance Services,Inc ( "Nc,Eat):630 694-3700 FAX
( ,No 630 773-4075
234 Spring Lake Dr EMAIL
ADDRESS;
Itasca,IL 60143
INSURERS)AFFORDING COVERAGE NAIC I
INSURER A Valley Forge insurance Company 20508
INSURED INSURER B:Continental Casualty Company 20443
Specialty Engineering Group,LLC INSURER C:American Casualty Co-Reading PA 20427
350 W Ontario St Ste 200 INSURER D:Argonaut Insurance Company 19801
Chicago,IL 60654
INSURER E:
_INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
ILTRR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MMIDD/Y1 YY) tI�MfD�)1r1 YY) LIMITS
A GENERAL LIABILITY Y Y 1075621326 08/17/2011 08/17/2012 EEAApCMMHHAGGOEECCCTOURpRENCE s 1,000,000
X COMMERCIAL GENERAL LIABILITY PAEMISES(Ee Zance) $300,000
CLAIMS-MADE X OCCUR MED EXP(Any one person) $10,000
X Additional Insured- PERSONAL S ACV INJURY $1,000,000
_ Primary/Non-Contr. GENERAL AGGREGATE $2,000,000
GERI AGGREGATE LIMB APPLIES PER: PRODUCTS-COMP(OP AGG S2,000,000
7 POLICY 1 j n
A AUTOMOBILE LIABILITY Y Y 1075621326 08/17/2011 08/17/2012,COMBINED SINGLE LIMIT
(Ee accident} J1,000,000
ANY AUTO BODILY INJURY(Per pets*
—
ALL OWNED SCHEDULED BODILY INJURY(Per occident) $
AUTOS I AUTOS NED PROPERTY DAMAGE
X HIRED AUTOS X AUTOS (Per occident)
B
x UMBRELLA LIAR X OCCUR Y N 2078533539 08/17/2011 08/17/2012 EACH OCCURRENCE s5,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000
OED I RETENTIONS S
C WORKERS COMPENSATION Y WC175621343 08/17/2011 08/17/2012 X roRYTUM TS ERH
AND EMPLOYERS'LUIBILITY
ANY ICER/MEETOR EXCLUER E ECUTIVE YN NIA E.L.EACH ACCIDENT $1,000,000
(Mandatory M NH) E.L.DISEASE•EA EMPLOYEE $1,000,000
i!yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE•POLICY LIMIT 51,000,000
D Architects and 1AE1107201 09/16/2010 09/16/2011 $2,000,000 each claim/
Engineers Profes. annual aggregate
Liability
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space is required)
Professional Liability is written on a'claims made'policy form.
Additional Insureds on the Commercial General Liability(via endorsement form SB-146968-A)and Automobile
Liability(via policy form CA 00 01 03 06)arising out of project work shall be City of Oshkosh,and It's
officers,council members,agents,employees and authorized volunteers provided that the named insured has
agreed to provide this coverage because of a written contract or agreement.
CERTIFICATE HOLDER CANCELLATION
City of Oshkosh SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Attn: City Clerk ACCORDANCE WITH THE POLICY PROVISIONS.
215 Church Ave
PO Box 1130 AUTHORIZED REPRESENTATIVE
Oshkosh,WI 54903-1130 F./ Qom_
0 1988-2010 ACORD CORPORATION.All rights reserved.
ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD
#S382746/M382744 LJC