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HomeMy WebLinkAboutCH2M HillSanitary Sewer Capacity Management AGREEMENT THIS AGREEMENT, made on the iZ- day of 5E1T , 2011, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and CH2M HILL Engineers, Inc. 135 S. 84th Street, Milwaukee, WI 53214, hereinafter referred to as the CONTRACTOR/CONSULTANT, WITNESSETH: That the City and the Contractor/Consultant, for the consideration hereinafter named, agree as follows: ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. The Contractor/Consultant shall assign the following individual to manage the project described in this contract: Linda Mohr. B. Changes in Project Manager. The City shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The City shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The City shall assign the following individual to manage the project described in this contract: City of Oshkosh . Sanitary Sewer Capacity Management and Operations Management Assistance Project ARTICLE III. SCOPE OF WORK The Contractor/Consultant shall provide the services described in its proposal attached hereto and incorporated herein by reference. The Contractor/Consultant may provide additional products and/or services if such products/services are requested in writing by the Authorized Representative of the City. ARTICLE IV. CITY RESPONSIBLITIES The City shall furnish, at the Contractor/Consultant's request, such information as is needed by the Contractor/Consultant to aid in the progress of the project, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the Contractor's/Consultant's work the City will examine all reports and other documents and will make any authorizations 1 necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION The work to be performed under this contract shall be commenced and the work completed within the time limits specified in the General Conditions / Contractor's proposal. ARTICLE III. PAYMENT A. The Contract Sum. The City shall pay to the Contractor for the performance of the contract the sum of $174,400.00, adjusted by any changes as provided in the General Conditions, or any changes hereafter mutually agreed upon in writing by the parties hereto. B. Method of Payment. The Contractor/Consultant shall submit itemized monthly statements for services. The City shall pay the Contractor/Consultant within 30 calendar days after receipt of such statement. If any statement amount is disputed, the City may withhold payment of disputed amount and shall provide to Contractor/Consultant a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE IV. CONTRACTOR TO HOLD CITY HARMLESS The Contractor covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims and demands which may be to the proportionate extent caused by or result from the intentional or negligent acts of the Contractor, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the City all sums including court costs, attorney fees and punitive damages which the City may be obliged or adjudged to pay on any such claims or demands within thirty(30) days of the date of the City's written demand for indemnification or refund for those actions, claim and demands caused by or resulting from intentional or negligent acts as specified in this paragraph. ARTICLE V. INSURANCE The Contractor/Consultant agrees to abide by the attached City of Oshkosh Insurance Requirements. ARTICLE VI. TERMINATION A. For Cause. If the Contractor/Consultant shall fail to fulfill in timely and proper manner any of 2 the obligations under this Agreement, the City shall have the right to terminate this Agreement by written notice to the Contractor/Consultant. In this event, the Contractor/Consultant shall be entitled to compensation for work completed to the termination date. B. For Convenience. The City may terminate this contract at any time by giving written notice to the Contractor/Consultant no later than 10 calendar days before the termination date. If the City terminates under this paragraph, then the Contractor/Consultant shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. In the Presence of: CH2M HILL Engineers, Inc. By: Kurt ellermann, P.E., Vice President Oi A�4 f I (Seal of Contractor Date if a Corporation.) CITY OF OSHKOSH By:Mark A. l ohloff, City Manager (Witness) And H r_� (Witness) Pamela R. Ubrig, City Clerk APPROVED: I hereby certify that the necessary • provisions have been made to pay the liability which will accrue under this contract. City Attorney / / �► / City Co p r:' er 3 .,�' °® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 06114/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA,INC. NAME: 1225 17TH STREET,SUITE 2100 PHONE FAX DENVER,CO 80202-5534 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIL/1 15114-00124-GAWC-11/12 WDC CA INSURER A:Greenwich Insurance Company 22322 INSURED XL Specialty Insurance Co. CH2M HILL,INC. INSURER B: KY 9191 SOUTH JAMAICA STREET INSURER C: ENGLEWOOD,CO 80112 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: SEA-002196692-01 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LTR INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS GENERAL LIABILITY X EACH OCCURRENCE $ 1,500,000 A X COMMERCIAL GENERAL LIABILITY RGE5000255 05/01/2011 05101/2012 DAMAGES l RENTED 1,500,000 PREMISES(Ea occurrence) $ CLAIMS-MADE X OCCUR MED EXP(Any one person) $ X $500,000 SIR PERSONAL&ADV INJURY $ 1,500,000 GENERAL AGGREGATE $ 5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 5,000,000 TiPOLICY n JECT Ti LOC $ AUTOMOBILE LIABILITY X (Ea aBINED SINGLE LIMIT 2,000,000 A X ANY AUTO RAD5000254(AOS) 05/01/2011 05/01/2012 BODILY INJURY(Per person) $ A AUTOS OWNED SCHEDULED RAD5000256(MA) 05/01/2011 05/01/2012 BODILY INJURY(Per accident) $ NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE _ $ EXCESS LIAB CLAIMS-MADE AGGREGATE _ $ _ DED RETENTION$ $ WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMITS ER B ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N RWD5000252(AOS) 05/01/2011 05/01/2012 1,000,000 OFFICER/MEMBER EXCLUDED? N N/A E.L.EACH ACCIDENT $ B (Mandatory In NH) RWR5000253(WI) 05/01/2011 05/01/2012 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) RE:ON-CALL MODELING SERVICES,PM:LINDA MOHR. CITY OF OSHKOSH,AND ITS OFFICERS,COUNCIL MEMBERS,AGENTS,EMPLOYEES,AND AUTHORIZED VOLUNTEERS ARE INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY POLICIES AS REQUIRED BY WRITTEN CONTRACT OR AGREEMENT. COVERAGE PROVIDED BY THE ABOVE GENERAL LIABILITY AND AUTO POLICIES SHALL BE PRIMARY AND IS LIMITED TO THE LIABILITY RESULTING FROM THE NAMED INSURED'S OWNERSHIP AND/OR OPERATIONS. CERTIFICATE HOLDER CANCELLATION CITY OF OSHKOSH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:BRAND STEPHAN THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 215 CHURCH AVENUE ACCORDANCE WITH THE POLICY PROVISIONS. PO BOX 1130 OSHKOSH,WI 54903-1130 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. I Sharon A.Hammer ��„ Q-.W ,-.E�j ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD .A`°R°J CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 06/14/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA,INC. NAME: 1225 17TH STREET,SUITE 2100 PHONE FAX _(AIC.No.Ex1): (A/C,No): DENVER,CO 80202-5534 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# 15114-00006-PLDED-11/12 WDC CA INSURER A:Zurich American Insurance Co 16535 INSURED INSURER B: CH2M HILL,INC. 9191 SOUTH JAMAICA STREET INSURER C: ENGLEWOOD,CO 80112 INSURER D: INSURER E: _INSURER F: COVERAGES CERTIFICATE NUMBER: SEA-002196693-01 REVISION NUMBER:I THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ DBE TO RENTED — COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $ CLAIMS-MADE OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE _ $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 7 POLICY n JE O- n LOC $ — AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident $ AUTOS AUTOS ( ) NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) $ _ UMBRELLA LIAB OCCUR EACH OCCURRENCE _ $ EXCESS LIAB CLAIMS-MADE AGGREGATE _ $ DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A PROFESSIONAL LIABILITY* EOC3829621-09 05/01/2011 05/01/2012 Each Claim&Total For $2,000,000 All Claims.Retention: $500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) RE:ON-CALL MODELING SERVICES,PM:LINDA MOHR. *FOR PROFESSIONAL LIABILITY COVERAGE,THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF THE INSURED.THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. CERTIFICATE HOLDER CANCELLATION CITY OF OSHKOSH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:BRAND STEPHAN THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 215 CHURCH AVENUE ACCORDANCE WITH THE POLICY PROVISIONS. PO BOX 1130 OSHKOSH,WI 54903-1130 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Sharon A.Hammer Q_cNa r Eti ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD ATTACHMENT 1-SCOPE OF SERVICES City of Oshkosh Sanitary Sewer System Capacity, Management, Operations and Maintenance Support Services The purpose of the City of Oshkosh(City)sanitary sewer system capacity,management, operations,and maintenance(CMOM)support services project is to evaluate,document and update the ongoing and future City CMOM activities.Traditionally,City CMOM activities provide a high level of service to residents;however,City practices have not been extensively documented.Principal goals of this project are to document the high level of service achieved by the City to make recommendations regarding how CMOM activities may become more consistent with United States Environmental Protection Agency(EPA) and Wisconsin Department of Natural Resources(WDNR)expectations.The CMOM support services project aligns with,but is distinct from,the related May 26,2011 EPA administrative order response support provided by CH2M HILL under contract with Godfrey&Kahn. The following appendices to this Scope of Services are provided for reference: Appendix A Terms,Acronyms,References Appendix B—Example Document Review Form Appendix C—US EPA Draft CMOM Outline Appendix D—Preliminary Draft CMOM Support Services Task 2,3 and 4 The CMOM support services will be performed in the following major tasks: • Task 0-CMOM Project Management,Communication,and Quality Assurance/Quality Control (QA/QC). Complete project scope of services within budget and on schedule;conduct QA/QC review of all work;communicate frequently and regularly with the City on project progress,technical findings and decisions made. • Task 1-CMOM Assessment and Plan.Compile information regarding the City's current CMOM activities and policies;develop the CMOM report required in the updated May 26,2011 EPA administrative order.Document initial assessment findings and recommendations to be defined specifically through Tasks 2,3,and 4 activities. • Task 2-CMOM Support Tools.Facilitate City staff tracking,evaluation and documentation of collection system management efforts. • Task 3-CMOM Sewer Evaluation and Capacity Assurance Plan.Develop sewer evaluation and capacity assurance plan(SECAP) and other early design level studies necessary for CMOM planning. SCOPE_V7.DOCX PAGE 1 OF 20 COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY • Task 4—Continued CMOM Implementation Assistance to facilitate incorporating CMOM compliant documentation and communication into the standard operating procedures throughout the affected City departments. This CMOM Support Services Project comprises Task 0 and Task 1.The scope of services that is anticipated to complete Tasks 2 through 4,to be completed under separate contract amendment and budget,is attached in Appendix D. Task 0 — CMOM Project Management, Communication, and Quality Assurance/Quality Control CH2M HILL will manage the delivery of the Task 1 technical services and work products to meet the City's schedule and budget.Project management duties include project instructions, team communication,quality assurance/quality control(QA/QC),and cost control. Instructions to the project delivery team will guide performance by defining: • Detailed scope of services and project deliverables • Task assignments and work plan • Project schedule • Project budget(by task)and performance monitoring • Health and safety considerations • Communication procedures within the team and with the City • Change management procedures Project team communication will be maintained through regular team meetings,telephone calls,and e-mail.Monthly progress meeting will be held with City staff to discuss project progress and make decisions.In addition,workshops will be held to advance the technical work of the project.CH2M HILL will submit progress reports to the City with each monthly invoice. The role of CH2M HILL quality control/quality assurance review is to review completed work and the project progresses and prior to submission of work products to the City. Monthly invoices for professional services will document current and cumulative expenditures.In addition to these brief progress reports,CH2M HILL will facilitate monthly project team conference calls to keep the team informed. Meeting the project schedule is critical to the City's success.A preliminary schedule, including all anticipated CMOM support services(Tasks 0—4)follows the description of Task 1 services. Task 1—CMOM Assessment and Plan The CMOM Assessment and Plan will include a review of information on existing City sewer systems' operations processes and documentation procedures.The review will comprise separate sanitary sewers(SSS)and separate stormwater sewers (SWS)because the wet weather solutions for the SSS necessarily impacts the SWS and the waters from either system may inadvertently migrate between the two.Also,the potable water distribution system(WDS)will be reviewed because watermain leaks and breaks often affect the nearby sewer lines. PAGE 2 OF 20 SCOPE_V7.DOCX COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY The CMOM Assessment and Plan will be accomplished in six major steps: • Task 1.1-Review and define the extent and content of the City's documented sewer records. • Task 1.2-Staff interviews to learn the extent of the City operations'undocumented knowledge of sewer system operations and maintenance • Task 1.3-CMOM Checklist and Gap Analysis Memorandum to document the City past accomplishments and routine operations;gap analysis to identify gaps between EPA's CMOM Checklist or other industry documented goo engineering practices and City practices • Task 1.4-Workshop with City staff to discuss the findings of Tasks 1.1,1.2,and 1.3 and leverage City's operation insights into a program to fill the gaps • Task 1.5-2011 CMOM Assessment and Plan Report to document the Task 1 findings in a manner sufficient for regulatory compliance review. • Task 1.6 Management,Budget and Reporting Protocols will be developed to enhance efficacy of existing City reporting of CMOM activities. Task 1.1—Materials and City Records Review CH2M HILL will visit City offices to review pertinent available documents regarding the nature,analysis and operation of the SSS,SWS and the WDS.CH2M HILL will arrange the documents review session at least one week in advance so the appropriate information can be gathered and made available by the City. CH2M HILL will review the gathered documents,completing document review forms that . consolidate the full bibliographic reference,a summary of contents,and detailed locations for the most pertinent data items.These summaries will be referenced and refined throughout CMOM planning and implementation to provide that sourced information serves as ready reference for future work.An example document review form is included in Appendix C. In preparation for Task 1.2,CH2M HILL will prepare a City staff contact plan containing: • One-page introductory CMOM Assessment description and needs summary, • List of staff to be interviewed • Preliminary list of information to be sought from staff CH2M HILL will work with City staff to determine the most effective ways to schedule and conduct City staff interviews. CH2M HILL will develop an"interview plan"identifying the individuals to be contacted,the key types of information available from that individual,and the supervisor or colleague best able to support that individual in providing assistance to the CMOM assessment effort. CH2M HILL will annotate the draft CMOM report outline provided in the May 26 EPA Order Response.The annotation will summarize the current City CMOM status and highlight where greater detail is still needed.It is our experience that annotating the outline early in a process provides an efficient means of focusing discussion on information that SCOPE_V7.DOCX PAGE 3 OF 20 COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY needs to be developed while providing continued awareness of what has already been recognized. Products: • Document Review Forms • Staff contact plan • Annotated version of the CMOM report outline Task 1.2—Staff Interviews After substantial completion of the document review,CH2M HILL will interview up to 20 individuals or small groups of City staff to gather undocumented staff understanding of past activities,observations and perspectives on potential practice improvements. It is anticipated that some of the operations staff interviews will take place in the field, where staff can comfortably explain their activities while in the process of performing their work.A two-person CH2M HILL team will spend approximately 3 working days in the field with the City operations staff to observe and subsequently document operations procedures that have not previously been documented. CH2M HILL will summarize each interview to document details appropriate to the CMOM report and update the annotated CMOM report outline. Products: • Staff interview notes • Updated annotated CMOM report outline Task 1.3—CMOM Checklist and Gap Analysis CH2M HILL will compare the information provided through both the document review and staff interviews to the information expected in the CMOM checklist.As needed, CH2M HILL will follow-up with City staff to fill any gaps between the gathered information and anticipated EPA requirements. Based on the findings of Tasks 1.1,1.2 and the gap analysis,CH2M HILL will prepare a Preliminary Draft CMOM Assessment and Draft Gap Analysis Memorandum for review by the City.CH2H HILL will facilitate a meeting with City staff(technical,managerial,legal)to discuss the draft documents and the City's review comments. CH2M HILL will incorporate the City's review comments on the Preliminary Draft documents and prepare the Draft CMOM Assessment and Plan and Gap Analysis Memorandum. Products: • Preliminary Draft CMOM Assessment and Gap Analysis Memorandum with specific appendices addressing GIS data needs,flow monitoring assessment needs,sewer condition investigation and assessment,flow projection and capacity analysis needs. • Draft CMOM Assessment and Gap Analysis Memorandum PAGE 4 OF 20 SCOPE_V7.DOCX COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY Task 1.4—Workshops for Gap Recognition and Plans CH2M HILL will organize and facilitate an anticipated 6-hour CMOM Gap Recognition and Resolution workshop with selected City staff and administrators.The objective of the workshop will be to review and refine the finding of the CMOM assessment and gap analysis.Resolution will be sought regarding what the City will commit to toward filling the gaps in CMOM assessment. CH2M HILL will document the findings and resolutions of the workshop into a Preliminary Draft CMOM Assessment and Plan.This draft will include a preliminary schedule and budget estimate for completing any activities necessary to fill the gaps,including both onetime activities(capital budget)and sustained management,operations and maintenance activities(operations budget).CH2M HILL will submit the Preliminary Draft CMOM Assessment and Plan to the City's identified contact person for review and possible distribution. CH2M HILL will prepare for,facilitate,and participate in a second workshop to further refine the City's commitment to the CMOM Assessment and Plan. Products: • Workshop#1 • Preliminary Draft CMOM Assessment and Plan • Workshop#2 Task 1.5—Draft and Final CMOM Assessment and Plan CH2M HILL will incorporate the comments from the second workshop into a Draft CMOM Assessment and Plan suitable for submission to DNR and EPA.The draft will encompass the materials anticipated in the CMOM checklist and follow the CMOM report outline contained in the EPA Order.In those cases where the gap analysis recommended improvements to the City's CMOM processes the plan portion of the report will contain detailed recommendations for scope,schedule and budget estimates to implement the recommended improvements.The plan will also contain recommendations for particular entities(City departments,CH2M HILL,other consultants,contractors)so they are able to complete the activities required.The recommendations will be implemented under Tasks 2, 3 and 4 of this scope.CH2M HILL will submit 5 hard copies of the Draft CMOM Assessment and Plan for City review and comment. CH2M HILL will incorporate the City's comments into a final CMOM Assessment and Plan. CH2M HILL will submit 10 hard copies and an electronic pdf copy of the final CMOM Assessment and Plan to the City.CH2M HILL will also submit a draft transmittal letter to US EPA. Products: • Draft CMOM Assessment and Plan • CMOM Assessment and Plan • Draft submittal letter to EPA SCOPE_V7.DOCX PAGE 5 OF 20 COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY Task 1.6—Management Budget and Reporting Protocols CH2M HILL will define the information necessary for sanitary sewer collection system management,budgeting and reporting;current processes for compiling that information; and opportunities for improving the information flow.This subtask will develop specific processes,tools and suggested budgets for developing the improvements.At present,the following five work products are anticipated: • Sanitary sewer system data dictionary and storage architecture to further standardize names and locations for data storage and updating of collection system information • Refined sanitary sewer system management organization chart and document to clarify the responsibilities and linkages inherent in the maintenance of the collection system. • Standard sanitary sewer system management reporting forms that meld the existing forms with the data architecture to develop reports necessary for budgeting and reports necessary for regulatory compliance. • Management"dash board"to facilitate management staff access to the data and reports. • Reporting manual documenting recommendations for the maintenance of the management,budget and regulatory reporting protocols. CMOM Support Services Tasks 2,3,and 4 With the completion of Task 1,CH2M HILL will complete detailed a detailed scope of services,budgets and schedules for Tasks 2,3 and 4 to be completed under separate contact. Schedule CH2M HILL has developed the attached preliminary project schedule based on recent communication with the City and US EPA. Compensation CH2M HILL estimated level of effort and feed for profession services is summarized in Exhibit 1.Our compensation estimate of$174,400 is proposed on a time and materials basis. PAGE 6 OF 20 SCOPE_V7.DOCX COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY EXHIBIT 1 Task 0 and Task 1 Level of Effort and Compensation Project Manager, Clerical, QAQC CMOP,1 ONQC Lead Project Graphics Task Description Reviewer Consultant Reviewer Engineer Engineer Support Expenses TASK TOTAL Task 0-Project Management&QAKIC 40 80 80 $1,555 $34,355 Task 1-CMOM Assessment and Plan 1.1 Materials and Records Review 10 80 __ 100 16 $1,745 $33,865 1.2 Staff Interviews 16 24 40 8 $1,825 $16,985 1.3 CMOM Checklist and Gap Analysis 16 60 40 80 20 $300 $33,200 1.4 Gap Recognition and Resolution Workshops 16 40 __ 40 36 $1,100 $20,220 1.5 Draft and Final CMOM Assessment and Plan 16 40 16 32 56 $475 $22,515 1.6 Management Budget and Protocols 8 8 20 40 32 $220 $13,260 TASKS 0 and 1 TOTAL 122 252 80 116 292 248 $7,220 $174,400 .-,- - -- )--_-.--::---- -'r---- : -77.7-77 - = -7747777:7''','"''.7r-77-4771:. -7"'=-77 ----1= SCOPE_V7.DOCX PAGE 7 OF 20 COPYRIGHT 2011 BY CH2M HILL,INC. Appendix A—Terms and Acronyms TABLE A-1 Acronyms and Special Terms Term or Acronym Meaning in this Context Related Definition AO Administrative order Basement Backup or Backups into buildings that are caused by EPA,May 26,2011,p.7 Backup blockages or flow conditions occurring in the sanitary sewer collection system owned by the City of Oshkosh,Wisconsin Bypass Intentional diversion of waste streams EPA,May 26,2011,p.7 from any portion of the treatment facility. CMOM Capacity management operations and EPA,May 26,2011,p.13 maintenance CWA Clean Water Act EPA,May 26,2011,p.1 • EPA U.S.Environmental Protection Agency EPA,May 26,2011,p. 1 Hydraulic Deficiency Insufficient capacity at certain points in the EPA,May 26,2011,p.8 collection system that may result in SSOs or Basement Backups. Ill Infiltration and Inflow EPA,May 26,2011,p.8 NASSCO National Association of Sewer Service www.nassco.orq Companies SCREAMTM' Sewer condition risk evaluation and model Sewer Shed Discrete subareas of the collection EPA,May 26,2011,p.9 system,with little or no hydraulic connection to other sewer sheds,for the purpose of flow monitoring and/or modeling purposes. Sewer Sub-Basin Small(typically containing not much more EPA,May 26,2011,p.9 than 10,000-40,000 linear feet of sewer) portion of a sewer shed that can be hydraulically characterized by monitoring at a very limited number of(often one) location. Sewer System The wastewater collection system owned EPA,May 26,2011 and operated by the City of Oshkosh, Wisconsin SSO Sanitary sewer overflow EPA,May 26,2011,p. 1 SSO Outfall Point source from which SSOs are EPA,May 26,2011,p.9 discharged WPDES Wisconsin pollution discharge elimination EPA,May 26,2011,p. 1 system WWTP Wastewater Treatment Plant EPA, May 26,2011, p.9 TABLE A-2 Term Specific to this Scope Term Meaning in this Scope CMOM Report Template The outline appended to the EPA's May 26 order. Annotated CMOM Report Template A version of the CMOM Outline that has been modified and annotated with more information CMOM Report The document EPA envisioned when they drafted the May 16 order CMOM Assessment and Gap Evaluation of current CMOM activities against the expectations Analysis of the CMOM checklist CMOM Assessment and Plan The document described the Task 1 scope,to be developed in Task 1. CMOM Annual Report An annual update to the status of the CMOM program developed in Task 1. CMOM checklist CMOM checklist refers to any variation of the CMOM checklist originally promulgated in EPA Region IV. DWO Dry weather overflow SWO Stormwater overflow or discharge SWO outfall Stormwater outfall TABLE A-3 References EPA.May 26,2011.City of Oshkosh Order for Compliance Pursuant to 33 U.S.C.§§1318 and 1319(a)Docket No.V-W-11-AO-09. EPA. January 2005. Guide for Evaluating Capacity,Management,Operation and Maintenance(CMOM) Programs at Sanitary Sewer Collection Systems. EPA 305-B-05-002. Godfrey&Kahn.July 7,2011.Proposed Administrative Settlement Agreement. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY Appendix B—Example Document Review Form DOCUMENT REWEW.DETAILS. Document Date 1969 Docnth:est,Author- ?City of Fort Wayne Document Title Master Plarr.for Relief Sewers,chapter IV Treatment of Overflow From Combined Sewers Review by Nancy Schnitz contents Page Summary The docent is 25 pages included in an accordion folder of information provided to CH2M HILL during'the Dec.4-8 visit to Fort Wayne. It summarizes background for the CSO ponds,alternatives,and sewers (interceptors?)required.to'use the ponds. Documents 1968 mandates for CSO treatment Selected CSO treatment rather than separate. Three areas were selected IV/1 for CSC)treatment Quotes"the Lake Erie Report published in 1968,by the Department of IV/2 Interior,Federal Water Pollution Control Admuiistration,°Great Lake Region"...""by 1980 all cities should have eliminated pollution (including nutrients)caused by urban runoff and combined sewer overflows. ALL outlets to surface waters should then be disinfected and directed awayfrom recreational areas."" "The.condil isms for producing sludge deposits lin the river will be IV/5 virtually eliminated by the outlined program." Describes options treatment'tanks at remote sites,and for collector IV-20.25 sewers to the ponds(now interceptors?). PAGE 1 OF 2 PAGE 12 OF 20 SCOPE_V7.DOCX COPYRIGHT 2011 BY CH2M HILL,INC. Appendix C—US EPA Draft CMOM Outline General Information-Collection System Description H. Continuing Sewer Assesment Plan III. Collection System Management A. Original Structure B. Training C. Communication and Customer Service D. Management Information Systems E. SSO Notification Program F. Legal Authority IV. Collection System Operation A. Budgeting B. Compliance C. Water Quality Monitoring D. Hydrogen Sulfide Monitoring and Control E. Safety F. Emergency Preparedness and Response G. Modeling H. Engineering-System Mapping and As-Built Plans(Record Drawings) I. Engineering-Design J. Engineering-Capacity K. Engineering-Construction L. Pump Station Operation 1. Pump Stations-Inspection 2. Pump Stations-Emergencies 3. Pump Stations-Emergency Response and Monitoring 4. Pump Stations-Recordkeeping 5. Pump Stations-Force Mains and Air/Vacuum Valves V. Collection System Maintenance A. Maintenance Budgeting B. Planned Maintenance C. Maintenance Scheduling D. Maintenance Right-of-Way E. Sewer Cleaning 1. Sewer Cleaning-Cleaning Equipment 2. Sewer Cleaning-Chemical Cleaning and Root Removal F. Parts Inventory G. Equipment and Tools Management VI. Management Information Systems:Performance Indicators VII. Sewer System Capacity Evaluation(SSES) A. Internal TV Inspection B. Survey and Rehabilitation(general) C. Sewer Cleaning Related to I/I Reduction D. Flow Monitoring E. Smoke Testing and Dyed Water Flooding F. Manhole Inspection VIII. Rehabilitation A. Manhole Repairs B. Mainline Sewers CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY Appendix D - Preliminary Draft CMOM Support Services Tasks 2, 3, and 4 Task 2—CMOM Support Tools The scope of Task 2 CMOM support services will the refined following completion of Task 1.The following is a description of possible activities and work products the City may anticipate. CH2M HILL will develop CMOM Support tools to make it easier to record and track progress regarding the of sanitary sewer collection system CMOM.These tools will be similar to,but distinct from,those that the City currently uses for tracking condition and repair of the water distribution system,e.g.,GIS and Cartograph. These tools will use software technology to link the key available data sets: • City Geographic Information System(GIS),currently in Environmental Systems Research Institute's(ESRI)software • Physical system information,currently in maps and record drawings,possibly migrating to ESRI GIS or to modeling software. • Condition inspections and assessments,currently stored in inspection videos probably immigrating to databases with either national association of sewer service companies (NASSCO),or the sewer condition risk evaluation and model (SCREAMTM),coding. • Maintenance information currently tracked in work orders possibly migrating to more automated maintenance management information software,like Cartograph, and possibly fortified with hand held devices for data entry forms. • Manuals,standard operating procedures and standardized forms will be compiled, indexed and updated for ready access and understanding. • Training packages for both class room and on-line presentation will be inventoried and updated. At present,three activities are envisioned: • Task 2.1 Collection System Training Modules,including written manuals and standard operations procedures,to ensure all staff,operations through management, are current in both the expectations and the tools available to complete their assignments. • Task 2.2 Maintenance Management Information Systems to facilitate logging the inspection and maintenance in a form that is readily summarized,tracked and reported. • Task 2.3 Collection System Objectives,Criteria and User Information Programs to facilitate sustainable review and communication of the expectations for the City sanitary sewer system performance. PAGE 14 OF 20 SCOPE_V7.DOCX COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY Task 2.1—Collection System Training Modules Task 2.1 will define the training necessary for the sanitary sewer collection system management,operations and reporting;current training programs;and opportunities for improvement.CH2M HILL will develop specific processes,tools and suggested budgets for developing and implementing the training programs.Training programs will be developed targeting four major categories:Management personnel who require an overarching understanding of the City sewer system management and regulatory requirements; Engineering and Planning personnel who require and understanding of the technical workings of the sewer systems;Operations personnel who require an understanding of the detailed requirements of sewer system components,and Public who require an understanding of how private property is served by the sanitary sewer system.At present, the following four work products are anticipated: • City sewer system management training program consisting of PowerPoint presentations and an on-line manual linking to the sanitary sewer system information"dash board"; • Engineering and planning training program consisting of PowerPoint presentations and a City network on-line manual linking to the maintenance management information system,the flow monitoring,the hydraulic model and the capacity assurance plan. • Operations personnel training program consisting of PowerPoint presentations and a City network on-line manual liking to the maintenance management information system and the field data forms. • Public information program consisting of an updated listing of target audiences, PowerPoint presentations,fliers,news releases and an City network on-line City sanitary sewer system public information planning manual. Task 2.2—Maintenance Management Information Systems Task 2.1 will define which maintenance management information is necessary for the sanitary sewer collections system operations and reporting;current information systems; and opportunities for their improvement.CH2M HILL will develop specific processes,tools and suggested budgets for developing the improvements.At present,the following four work products are anticipated: • Install and test populate maintenance management information system software with key historic data.This subtask will verify recommendations from Task 1, purchase and install the recommended software(possibly Cartograph),then populate the software with the necessary links into the data architecture.The links and structure will be tested by incorporating historic City maintenance information into the updated system. • Develop proactive maintenance protocols linking the maintenance management information system to the inspection system,the geographic information system, and the hydraulic models to anticipate performance challenges. SCOPE_V7.DOCX PAGE 15 OF 20 COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY • Purchase and load forms on field data equipment to facilitate logging of field maintenance and inspection activities and findings. • Maintenance management information systems report documenting protocols for maintaining and updating the systems developed. Task 2.3—Collection System Objectives, Criteria and User Information Programs Task 2.1 will have defined collection system objectives,criteria and user information programs necessary to meet current City and regulatory expectations for the sanitary sewer system.CH2M HILL will develop recommendations to implement and maintain the documentation of collection system objectives and criteria through time,and recommended means to update the information(training)programs.At present,the following work product is anticipated: • A Collection System Objectives,Criteria and User Information Program Maintenance Manual. Task 3—Sewer Evaluation and Capacity Assurance Planning The scope of Task 3 CMOM support services will the refined following completion of Task 1.The following is a description of possible activities and work products the City may anticipate. CH2M HILL will develop a sewer evaluation and capacity assurance plan(SECAP)and other early design level studies necessary to CMOM planning.There may be some benefits to the City of executing some aspects of this task using subcontractors to CH2M HILL or under direct contract with the City.Means of task execution will be evaluated in the Task 1 CMOM Assessment and Plan.At present,six subtasks are anticipated: • Sanitary Sewer System GIS enhancement that completes the system physical information. • Flow Monitoring and flow extrapolation protocols to define flow conditions at all points in the sanitary sewer system. • Sanitary sewer leak and condition investigation that documents the existing conditions throughout the sanitary sewer collections system,including details of known or suspected inflow and infiltration opportunities. • Sanitary sewer system hydraulic model that uses the flow modeling protocol and the sanitary sewer system physical data stored in the data architecture to develop a simulation model useful in comparing flow needs to capacities in the collection system. • Existing capacity restriction investigation that uses the sanitary sewer system hydraulic model to identify components of the existing physical collection system with capacity restrictions. • Capacity assurance plan that uses the flow monitoring and hydraulic models, projects needs for a defined planning period,and develops a capacity assurance plan PAGE 16 OF 20 SCOPE_V7.DOCX COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY and budget to meet the sanitary sewer expectations under current and projected future growth conditions. Task 3.1—Sewer System GIS Enhancement The 2009 compliance maintenance annual report(CMAR)indicates that the City currently has approximation 1,400,000 feet of sanitary sewer and 17 lift stations.The GIS contains data on the locations of facilities.Some of the location data will require updating.Location data required in the GIS includes latitude,longitude,lid elevation and depth for each manhole and size,upstream invert and downstream invert for each reach of pipe.Often this information must be calculated from other information(i.e.,longitude is calculate from state planar coordinates,or pipe invert is calculated from manhole lid elevation,depth and offset).If the information is not included in the GIS,then modeling and capacity assurance planning must supplement with assumptions or field measurement. In Task 1,CH2M HILL will have reviewed the general contents of the GIS,identified gaps and recommended filling particular gaps.This task 3.1 will fill any gaps Each questionable or missing geographic data item will be categorized as either non-essential to future planning,readily updated from other sources(i.e.,pipe size can be updated from record drawings),or requiring field verification. CH2M HILL will draft a detailed scope to gather any essential data not contained in the GIS, estimate the cost and time line to complete the data gathering and quality assurance.Once the scope is approved,CH2M HILL will compile the missing data and submit it to the City GIS. Products: • GIS essential data compilation scope and budget • GIS essential data submittal Task 3.2—Flow Monitoring Flow monitoring is essential for three distinct purposes:to identify sewersheds with excessive rainfall derived infiltration and inflow(RDII),to calibrate sewer flow projections, and to track the effectiveness of sewer flow management.The CMOM Assessment and Plan will identify historic data associated with the RDII identification,and defined remaining needs for calibration of flow projections and for tracking flow management effectiveness. In Task 1,CH2M HILL would have reviewed the existing sewershed configurations and the available flow monitoring data and made recommendations for monitoring locations and durations to fill the outstanding data needs.Task 3.2,will develop and execute a detailed work plan to meet outstanding monitoring data needs and complete the data gathering.The flow monitoring data will be loaded into the City's data architecture,along with appropriate quality assurance codes,to enable future use by the models and by those with access through the dash board. Products: • Flow monitoring data • Flow monitoring Quality Assurance/Quality Control (QA/QC)report SCOPE_V7.DOCX PAGE 17 OF 20 COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY Task 3.3—Sewer Leak and Condition Investigation Sewer leak and condition investigation encompasses those activities historically completed in sewer system evaluation surveys,i.e.,closed circuit television(CCTV)inspection of sewers and targeted smoke or dye testing.The CMOM Assessment and Plan will identify historic data associated with the sewer leak and condition investigation,but also identify remaining needs for updating records for condition assessment or leak detection. Task 1 will have reviewed the existing sewershed configurations and the available CCTV, smoke testing,dye testing and other leak detection information and made recommendations for incorporating the existing data into the City data management architecture,for filling any data gaps regarding existing conditions,and for sustained maintenance of the condition and leak data sets. CH2M HILL will draft a detailed work plan to gather outstanding sewer condition and leak data and provide the necessary quality assurance.Once the work plan is approved, CH2M HILL will compile the missing data and incorporate it into the City data management system. Products: • Sewer condition inspection data • Leak testing data Task 3.4—Hydraulic Modeling This hydraulic modeling subtask will build models of those portions of the sanitary sewer system deemed essential to continued assessment and management of the separate sanitary sewer system.Flows in the model will use the flow projection protocol,updated with the flow monitoring data.Hydraulics of the model will use the updated GIS and available record drawings of City facilities. Task 1 will have reviewed any existing hydraulic models,including storm sewer models, and recommend a separate sanitary sewer system modeling approach that maximizes the use of previous modeling,minimizes the need for new software,and meets the projected long term sanitary sewer system modeling needs. CH2M HILL will draft and implement a detailed work plan to meet outstanding sewer modeling needs.The work plan will included an extensive documentation and quality assurance plan.CH2M HILL will build a hydraulic model of the separate sewer system, draft model documentation and draft guidance for hydraulic model sustenance. Products: • Hydraulic model • Hydraulic model maintenance guide Task 3.5—Existing Capacity Restriction Investigation CH2M HILL will apply the hydraulic model under design storm conditions consistent with the selected separated sanitary sewer system performance objectives and identify any restrictions in the existing system hydraulic capacity. Product: PAGE 18 OF 20 SCOPE_V7.DOCX COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY • Memo describing capacity restrictions evaluation approach and findings. Task 3.6—Capacity Enhancement Recommendations CH2M HILL will apply the flow extrapolation protocol and the hydraulic model to identify like separate sewer system capacity restrictions under future conditions.CH2M HILL will identify technologies and rough costs of their application to relieve existing and anticipated future sanitary sewer system capacity restrictions.Technologies to be considered include: • RDII reduction • Programs to sustain reduced RDII • Green technologies to sustain RDII reductions • Relief sewers(parallel or up-sizing of existing sewers) • Storage CH2M HILL will adjust a planning level collection system cost tool to the conditions reflected in recent collection system work in or near the City of Oshkosh,and then use the tool to develop rough costs for the alternative capacity relief technologies.CH2M HILL will use the flow extrapolation protocol,the hydraulic model,literature research and experience to identify the most cost effective plan for relief of existing and anticipated future capacity restrictions in the separated sewer system. Products: • Memorandum recommending updated design criteria to achieve performance objectives • Memorandum summarizing capacity relief alternatives and expected effectiveness • Memorandum summarizing recommendations for projects and scheduling of capacity relief measures Task 4—Continued CMOM Implementation Assistance Task 4 will provide further assistance,as needed,to assist the City in applying the tools developed under Task 2 and 3 to effectively incorporate CMOM compliant documentation and communication into the standard operating procedures throughout the affected City departments. It is anticipated further assistance may be needed in four major areas: • Annual O&M budget projection detailing annual costs for the personnel,equipment and outside services necessary to implement the CMOM plan. • Capital project justification linking recommended capital projects to the cost tools and the performance objectives and measures. • Capital project sequencing developing schedules that balance early improvement in performance measures with budget expectations. • CMOM related reporting that efficiently and effectively satisfies regulatory expectations. SCOPE_V7.DOCX PAGE 19 OF 20 COPYRIGHT 2011 BY CH2M HILL,INC. CITY OF OSHKOSH SANITARY SEWER SYSTEM CAPACITY Task 41—Annual O&M Budget Projection CH2M HILL will assist in summarizing the recommendations of Task 1,2 and 3 into projected staff,equipment on outside services needs for each of the next five years.We will work with City staff to document the projected needs in a manner that readily supports the annual O&M budget process. Products: • Memo supporting 2013 sanitary sewer system operation and maintenance budget request • Memo summarizing 5 year projection of staff,equipment and outside services needs for sanitary sewer system operation and maintenance. • Memo detailing and supporting 2014 sanitary sewer system operation and maintenance budget Task 4.2—Capital Project Justification CH2M HILL will work with City staff to evaluate each of the recommended sanitary sewer system related capital projects.We will develop protocols for documenting the project justification by linking to the cost tools,the performance objectives and measures. Products: • Informal protocols for linking capital projects to previously identified performance objectives and metrics Task 4.3—Capital Project Sequencing CH2M HILL will work with the City staff to apply previously identified metrics to prioritize and sequence developing schedules to maximize early improvement in performance measures within known budget restraints. Products: • Five year capital project schedule linked to budget projections • 2013 Capital project schedule linked to budget expectations • 2014 Capital project schedule linked to budget expectations Task 4.4—CMOM Related Reporting CH2M HILL will assist the City to develop a schedule for CMOM related reports.For the first year(2013),CH2M HILL will draft CMOM related reports with sufficient time to provide at least 30 days City review and refinement prior to submission of the CMOM related reports.For the following year(s),CH2M HILL will provide reminders and quality assurance reviewer for City staff responsible for compiling and transmitting each required CMOM related report. Projects: • CMOM related report schedule showing required draft and final deadlines • 2013 CMOM related report drafts • 2013 CMOM related report finals with transmittals PAGE 20 OF 20 SCOPE_V7.DOCX COPYRIGHT 2011 BY CH2M HILL,INC. I ID Task Name 2012 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter . 0 Jul Auq I Sep Oct I Nov I Dec Jan ( Feb I Mar Apr I May I Jun 1 Notice to Proceed Task 1.1 ♦-8/15 2 1 0 Project Management IIIMIIIIMMIIMINIMIIMMIIMINIMIMINIIIIMMIMIMM 3 i 0.1 Monthly progress updates 4 tri I 38 11 CMOM Assessment and Plan 39 1.1 Materials and CitRecords Review ^ _ 40 1.1.1 Document Review Forms i 41 1.1.2 Reviw documents 42 1.1.3 Staff contact plan 43 1.1.4 Info sought table 44 1.1.5 Annotate CMOM report 45 I. 1.2 Staff Interviews 46 1.2.1 Schedule interviews 47 I 1.2.2 Conduct interviews 48 1.2.3 Update annotations t-- 49 1.3 CMOM Checklist and Gap Analysis VIMINMEN=111■1. 50 1.3.1 Complete checklist 11"1111 51 1.3.2 Prelim Gap memo 52 1.3.3 Review prelim Gap memo 53 1.3.4 Draft Gap memo and SECAP pl. 54 1.3.5 Submit Ordered 1st CMOM Rep I _J j 55 I 1.4 Workshops for Gap Resolution I 56 1.4.1 Draft 1st workshop plan • 57 1.4.2 Prepare Workshop#1 58 1.4.3 Document and followup • 59 1.4.4 Prepare Workshop#2 • 60 1.4.5 Document workshop#2 , 61 1.5 Draft CMOM Plan ' 62 1.5.1 Refine budget and schedule • 63 i 1.5.2 Resolve budget,schedule,respc 64 1.5.3 Draft CMOM Plan . 65 1.5.4 Review CMOM Plan • 66 1.5.5 Finalize CMOM Plan ■ 67 1.5.6 Submit CMOM Plan i ( 68 1.6 Protocols 69 1.6.1 SSS data architecture it 70 1.6.2 Org chart refinement 71 1.6.3 SSS reporting forms j 72 1.6.4 Reporting Manual �. 73 12 CMOM Support Tools 74 ! 2.2 Training Modules 75 I 2.2.1 Management training 76 — 2.2.2 Engineering training 77 2.2.3 Ops training 78 2.2.4 Public lnf programs Task Progress Project:OshkoshCMOMSchedule Summary Date:Mon 8/1/11 Split Milestone • Project Summary 1 2013 2014 carter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Aug I Sep Oct I Nov I Dec Jan I Feb I Mar Apr I May I Jun Jul I Auq I Sep Oct I Nov I Dec Jan I Feb I Mar Apr I May I Jun 1 I I I I I II 11 1 i �1 External Tasks - Deadline External Milestone • age 1 ID Task Name 2012 0 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Jul Auq I Sep Oct l Nov Dec Jan l Feb I Mar Apr I May I Jun 79 2.3 Maintenance Mngt Info Systems 80 2.3.1 Install software 81 ■ 2.3.2 Develop proactive protocols 82 1 2.3.3 Field data equipment 83 2.3.4 MMIS Report/Manual 84 2.4 Maintain Criteria and Involvement 85 3.Sewer Eval and Capacity Assurance Plan '; 86 3.1 GIS Enhancement 87 3.2 Flow Monitoring 1 88 j 3.3 Leak and Condition Investigation ; �' 89 3.4 Hydraulic Modeling I 90 3.5 Capacity Restriction Investigation 91 3.6 Capacity Recommendations 92 4.CMOM Implementation Assisstance 93 4.1 Annual O&M Budget Projection 94 4.2 Capital Project Justification 95 4.3 Capital Project Sequencing 96 4.4 CMOM Related Reporting I 1 • Project:OshkoshCMOMSchedule Task Progress Summary Date:Mon 8/1/11 Split Milestone • Project Summary ii 1 2013 2014 quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Aug I Sep Oct I Nov I Dec Jan I Feb I Mar Apr f May I Jun Jul I Aug I Sep Oct I Nov I Dec Jan I Feb I Mar Apr I May I Jun ■ U External Tasks Deadline External Milestone 'age 2 CH2MHILL TRANSMITTAL To: City of Oshkosh From: Mohr, Linda/MKE 215 Chruch Avenue }`` s . P.O. Box 1130 - ";;e- .i. - Oshkosh,WI 54093 i` Attn: Steve Brand Date: August 1, 2011 Re: RECD AUG 0 2 2011 We Are Sending You: Method of shipment: Attached Under separate cover via Shop Drawings Documents Tracings Prints Specifications Catalogs Copy of letter Other: Quantity Description -� 3 Signed copies of Sanitary Sewer Capacity, Management,Operation and Maintenance Support Services Project Agreement and insurance documentation 7- /z- 2c f/ ( t / lam— L--t_I) 1z t u.Z-rk C744,14.,S- ' If the material received is not as listed, please notify us,at once. �```` �'' Cyr" �-/ J Remarks: �y ,.� �., ,5 r ff, ° e'✓''fi 'v' r Lc t Cr.\'y^°' '`,�. - i N Y^.. Y:--- .\-)4` L.+ ,�; �• y r Copy To: , f' —: ILIA_ ;.,::_ _ (-1--; -k > `` `' , t 1 ,..-‹_ ti,a ;.'c✓? a :?.„ TRANSMITTAL_AGREEMENT.DOCX 1