HomeMy WebLinkAboutState/Municipal Agreement STH 21 - US 45 Revision 1 Page 1 of 1
Patek, David
From: Buchholz, Tom - DOT [Tom.Buchholz @dot.wi.gov]
Sent: Monday, January 03, 2011 12:35 PM
To: Patek, David; Rohloff, Mark; Gohde, Steven M.
Cc: DOT NE Region US 41 CEP File
Subject: Updated 1120 -11 -75 State /Municipal Agreement
Attachments: 1120 -11 -75 City of Oshkosh Revision #1 January 3, 2011.doc
1120 -11 -02 SMA
I have attached updated State /Municipal Agreement based on our final plans /quantities. Project 1120 -11 -75 is the
US 41/21 Interchange along with the US 41 Lake Butte des Morts bridges and paving. City of Oshkosh share of the
project actually is projected to go down based on final quantities.
I would send officially through the mail but we do not have new letterhead with the new administration so I can't
send through mail.
I would Tike this approved prior to February 1, 2011 as that is the deadline we send to Madison for final project
documents.
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Please let me know if you have any questions. '.
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Tom Buchholz, P.E. !'" 1 ,1 \ o✓ u ;uY a. (.R •
Phone 920 - 360 -6042
Fax 920- 303 -5482 I
E -Mail: tom.buchholz @dot.wi.gov
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1/13/2011
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DATE: January 3, 2011
STATE / MUNICIPAL AGREEMENT I.D.: 1120 -11 -75
FOR A HIGHWAY: US 41 LENGTH: 3.838
HIGHWAY IMPROVEMENT PROJECT LIMITS: STH 21 — US 45
COUNTY: Winnebago
Revision #1 FILE: 06 -14
The signatory City of Oshkosh, hereinafter called the Municipality, through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1),
(2), and (3) of the Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility (describe and give reason for request): US 41 will be reconstructed from four to six lanes from STH 26 -
Breezewood Lane. US 41 has reached its capacity and upgrading capacity will meet the future needs of the travelling public along
with improving safety.
Proposed Improvement (nature of work): Reconstruct US 41 from STH 21 to US 45 including the reconstruction of the US 41/21
Interchange with roundabout constructed at the ramp terminals and at the intersections of STH 21 /Koeller Street & STH
21 /Westowne /Brooks Lane.
Describe non - participating work included in the project contract: Sealing concrete pavement joints and irrigation system.
Describe other work necessary to finish the project completely which will be undertaken independently by the Municipality:
Relocation of water main and sanitary sewer in conflict with project will be relocated prior to project with its own City contract.
PHASE ESTIMATED COST
Total Federal / State Municipal
Estimated Cost Funds % Funds
Construction (Participating):
Project ID 1120 -11 -75
Category 0010 — Roadway Items $28,000,000 $28,000,000 100 $ 0 0
Category 0020 — Lighting $ 1,360,000 $ 1,360,000 100 $ 0 0
Category 0030 — Intelligent $700,000 $700,000 100 $ 0 0
Transportation Systems (ITS)
Category 0040 — Sign Structures $2,400,000 $2,400,000 100 $0 0
Category 0050 — B-70-258 $1,600,000 $1,600,000 100 $0 0
Category 0060 — B -70 -259 $500,000 $500,000 100 $0 0
Category 0070 — B -70 -260 $500,000 $500,000 100 $0 0
Category 0080 — B-70-263 $1,600,000 $1,600,000 100 $0 0
Category 0090- B -70 -264 $1,400,000 $1,400,000 100 $0 0
Category 0100- B -70 -265 $7,600,000 $7,600,000 100 $0 0
Category 0110- B -70 -266 $6,400,000 $6,400,000 100 $0 0
Category 0120- B-70-267 $1,600,000 $1,600,000 100 $0 0
Category 0130- B-70-268 $1,400,000 $1,400,000 100 $0 0
Category 0140- R -70 -13 $1,600,000 $1,600,000 100 $0 0
Category 0150 R -70 -14 $1,700,000 $1,700,000 100 $0 0
Category 0160 R -70 -24 $300,000 $300,000 100 $0 0
Category 0170 R -70 -39 $400,000 $400,000 100 $0 0
Category 0180 - Community Sensitive $300,000 $300,000 100 $0 0
Design Items — Roundabout Landscaping
— Capped $300,000 maximum
Category 0190 — New Sidewalk — City of $20,000 $16,000 80 $4000 20
Oshkosh
Category 0200 — New Trail Connection — $12,000 $9,600 80 $2400 20
Town of Algoma
Category 0210 — City of Oshkosh Utility $250,000 $225,000 90 $25,000 10
Items — Water Main, Adjustment of Water
Manholes and Sanitary Manholes
Category 0350 — Median Barrier — Safety $1,200,000 $1,200,000 100 $0 0
Funding
SUBTOTAL: $ 60,842,000 $60,810,600 $ 31,400
Construction (Non - Participating): •
Category 0220 — Non - Participating — $ 40,000 $ 0 0% $40,000 100%
Sealing Concrete Joints & Irrigation
System
Construction SUBTOTAL: $60,882,000 $60,810,600 $71,400
TOTAL COST DISTRIBUTION: $ 60,882,0001 $60,810,600 $71,400
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
constitute agreement between the Municipality and the State.
Signed for and in behalf of City of Oshkosh
Municipality
See Page 2A January 13, 2011
Name Title Date
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Signed for and in behalf of the City of Oshkosh
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Mark A. Rohloff, City Manager
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Pamela R. Ubrig, City Clerk
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" vnn orenson, City A orney c___,,,„
P . c„..,,,
, irector of Finance
I hereby certify that the necessary provisions
have been made to pay the liability which will
accrue under this contract.
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TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal /State financing commitments or are ineligible for Federal /State financing.
3. Funding of each project phase (preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and/or State transportation fund financing will be limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes.
e) Compensable utility adjustment.
f) Storm Sewer mains necessary for the surface water drainage (does not include additional upsizing of
storm sewer main requested by Municipality).
g) Replacement of sidewalks and resurfacing of private driveways, necessitated by the project.
h) New installations of street lighting and traffic signals or devices at the time of construction.
i) Alteration of existing street lighting and traffic signal devices necessitated by the project.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the State
in behalf of the project.
7. The work will be administered by the State and may include items not eligible for Federal / State
participation.
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8. The project will install black street lighting which includes all lighting within the US 41 /WIS 21 Interchange
project limits.
9. All structures constructed with this project will become a WisDOT owned structure and WisDOT's
responsibility to maintain the integrity of the structure.
10. All retaining walls constructed with this project will become a WisDOT owned structure and WisDOT's
responsibility to inspect and maintain the integrity of the retaining walls.
11. The Municipality will at its own cost and expense:
a) Maintain all portions of the project that lie within its connecting highway limits which remain east of US
41/21 ramps for such maintenance through statutory requirements in a manner satisfactory to the State
and will make ample provision for such maintenance each year. This includes any necessary
maintenance of the landscaping within the center of roundabout after the 2 -year maintenance period
specified within the construction contract.
b) Prohibit angle parking.
c) Regulate or prohibit all parking at locations where and when the pavement area usually occupied by
parking vehicles will be needed to carry active traffic in the street.
d) Use the WisDOT Utility Accommodation Policy unless it adopts a policy which has equal or more
restrictive controls.
e) Maintain clay pavers in all of the roundabout splitter islands in the entire project limits that City of
Oshkosh requested to be installed with the project.
f) Provide complete plans, specifications, and estimates for any Sanitary and Water system work the
Municipality wants to let with the State's project. During construction, assume full responsibility for
establishing line and grade, pressure and purification testing, and operation of the sanitary and water
systems. The Municipality relieves the State and all of its employees from liability for all suits, actions,
or claims resulting from the sanitary sewer and water main construction under this agreement.
g) Maintain all sidewalks constructed with the project except those along the north side of STH 21 between
the roundabout at STH 21/Brooks Lane and the roundabout at the US 41 SB exit ramp /STH 21 which
abut the Town of Algoma boundary. Maintenance will include but not limited to, sidewalk repair, snow
removal, ice control and future replacement (other than future highway projects) from the sidewalk and
mowing of the grass in the terrace between any roadway and the sidewalk. Maintenance will include
snow removal across sidewalk on STH 21 structure over US 41 and all sidewalks around all of the
roundabouts.
h) Maintain the pavement markings associated with the crosswalks within the project limits, which
includes, but is not limited to, any necessary repainting or replacement except those caused by future
highway projects.
i) Maintain all street lighting within the City connecting highway limits, which is that portion of the project
east of the US 41/21 northbound ramps. Maintain all street lighting associated with the roundabout at
WIS 21/Koeller Street. Maintenance includes, but is not limited to, the responsibility for the energy,
operation, maintenance, and replacement of the lighting system (including associated costs).
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j) Maintain all landscaping of the roundabouts and in the vision corners. Landscaping in the vision corners
shall not obstruct the vision of the drivers and shall be maintained at a height that will ensure a clear line
of sight for the motorists and pedestrians. No landscaping or structures will be allowed in the vision
corners without prior approval from the Department.
Once the maintenance responsibility has been transferred to the Municipality, the Department is released from
any and all costs associated with the future maintenance and /or removal of the sidewalk around the perimeter of
the roundabout, the roundabout landscaping, and crosswalk pavement markings.
Public Convenience and Safety
While performing any maintenance activities associated with this agreement, the Municipality shall comply with
the following conditions.
Maintain the safety of the traveling public and control traffic using warnings signs, cones, drums and flaggers.
Materials and equipment cannot be stored on the right -of -way.
The Department shall be notified 7 days prior to erecting any lane closures or lane restrictions.
Basis for Local Participation:
Construction — Category 0010 — Construction of the roadway items for the project are 100%
Federal /State funded.
Construction — Category 0020 — Construction of the lighting for the project are 100% Federal /State
funded.
Construction — Category 0030 — Construction of Intelligent Transportation Systems (ITS) is 100%
Federal /State Funded
Construction — Category 0040 — Construction of sign structures is 100% Federal /State funded.
Construction — Category 0050 — Construction of B -70 -258 is 100% Federal /State funded.
Construction — Category 0060 — Construction of B -70 -259 is 100% Federal /State funded.
Construction — Category 0070— Construction of B -70 -260 is 100% Federal /State funded.
Construction — Category 0080 — Construction of B -70 -263 is 100% Federal /State funded.
Construction — Category 0090 — Construction of B -70 -264 is 100% Federal /State funded.
Construction — Category 0100 — Construction of B -70 -265 is 100% Federal /State funded.
Construction — Category 0110 — Construction of B -70 -266 is 100% Federal /State funded.
Construction — Category 0120 — Construction of B -70 -267 is 100% Federal /State funded.
Construction — Category 0130 — Construction of B -70 -268 is 100% Federal /State funded.
Construction — Category 0140 — Construction of R -70 -13 is 100% Federal /State funded.
Construction — Category 0150 — Construction of R -70 -14 is 100% Federal /State funded.
Construction — Category 0160 — Construction of R -70 -24 is 100% Federal /State funded.
Construction — Category 0170 — Construction of R -70 -39 is 100% Federal /State funded.
Construction — Category 0180 — Community Sensitive Design Items is 100% Federal /State funded and
includes the landscaping in all of the roundabouts on STH 21. This is capped at $300,000 maximum.
Construction — Category 0190 — Per WisDOT policy, construction of new sidewalk in areas where it
does not exist today is 80% Federal /State funded and 20% City of Oshkosh funded. This includes the
sidewalk along the south side of STH 21.
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Construction — Category 0200 — Per WisDOT policy, construction of new trail connection is 80%
Federal /State and 20% Town of Algoma funded. Participation is based on 5' wide trail connection by
500 feet long from Station 115 + -00 to 120 + -00 along north side of STH 21 west of US 41. Construction
— Category 0210 — Installation of new water main, adjustment of sanitary sewer and water
mainConstruction of R -70 -17 is 100% Federal /State funded.
Construction — Category 0220 — Non - participating items in the contract are sealing concrete pavement
joints east of US 41 ramps in the connecting highway limits and irrigation system and are 100% City of
Oshkosh funded.
Construction — Category 0350 — Concrete Median Barrier. Construction of the concrete median barrier
between US 41 Northbound and Southbound is 100% Highway Safety Improvement Program (HSIP)
funds.
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