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Home My WebLink AboutOMNNI Associates, Inc Erosion Control Database Application 1 1 City of Oshkosh Department of Public Works 215 Church Avenue P.O. Box 1130 Oshkosh, Wisconsin 54903 -1130 (4111 (920)236 -5065 OfHKOJH ON THE WATER March 23, 2011 Mr. Jason Weis OMNNI Associates One Systems Drive Appleton, WI 54914 -1654 Subject: Agreement for Erosion Control Database Application Dear Mr. Weis: Enclosed is an executed copy of the agreement between the City of Oshkosh and OMNNI Associates regarding the above - mentioned project. Also enclosed is a copy of our Purchase Order No. 115733. Please reference this Purchase Order number on all of your invoices. If you have any questions, please call our office at (920)236 -5065. Thank you. Sincerely, a/Xt.:04 C David C. Patek Director of Public Works DCP /tlt Enclosures: Agreement Purchase Order No. 115733 cc: Pam Ubrig, City Clerk (w /original) Lynn Lorenson, City Attorney (w /copy) L`.Engineering\Storm Water Information■Erosion Control Inspection GPS ApplicationlExecuted Agreement LOT_3 -23 -11 .doc AGREEMENT THIS AGREEMENT, made on the /( day of ;14.4-,z(,,, , 2011, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and OMNNI ASSOCIATES, INC, One Systems Drive, Appleton, WI, hereinafter referred to as the CONSULTANT, WITNESSETH: That the CITY and the CONSULTANT, for the consideration hereinafter named, agree as follows: ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. The CONSULTANT shall assign the following individual to manage the project described in this contract: Jason Weis, P.E. CPESC, Municipal Project Manager B. Changes in Project Manager. The CITY shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The CITY shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The CITY shall assign the following individual to manage the project described in this contract: James Rabe, P.E., CPESC, Civil Engineer II ARTICLE III. SCOPE OF WORK The CONSULTANT shall provide the services described in the Proposal dated February 21, 2011. The Proposal is attached to, and a part of this agreement. The CONSULTANT may provide additional products and /or services if such products /services are requested in writing by the Authorized Representative of the City. ARTICLE IV. CITY RESPONSIBLITIES The CITY shall furnish, at the CONSULTANT's request, such information as is needed by the CONSULTANT to aid in the progress of the project, providing it is reasonably obtainable from CITY records. 1: \Engineering \Storm Water Information \Erosion Control Inspection (PS Page I of 3 Application \Erosion Control GPS Application Agreement Form.doc To prevent any unreasonable delay in the CONSULTANT's work the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION The work to be performed under this contract shall be commenced and the work completed within the time limits listed below: 1. Completion of beta version: April 8, 2011. 2. Meeting to discuss beta version: April 15, 2011. 3. Completion of final version: April 22, 2011. 4. Additional support: October 31, 2011. ARTICLE III. PAYMENT A. The Contract Sum. The CITY shall pay to the CONSULTANT for the performance of the contract on a time and materials basis not to exceed the total of $4,850.00, adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto. Personnel Fee Schedules shall be firm for the duration of this Agreement. Mileage rates and chemical reagent costs shall be reviewed annually to determine if Contract costs require adjustment. B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for services. The CITY shall pay the CONSULTANT within 30 calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE IV. CONSULTANT TO HOLD CITY HARMLESS The CONSULTANT covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of the CONSULTANT, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the City all sums including court costs, attorney fees and punitive damages which the City may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the City's written demand for indemnification or refund. I: \Engineering \Storm Water Int nnation \Erosion Control Inspection GPS Page 2 of 3 Application\Erosion Control GPS Application Agreement Fonn.doc ARTICLE V. INSURANCE The CONSULTANT agrees to abide by the attached City of Oshkosh Insurance Requirements. ARTICLE VI. TERMINATION A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the CITY shall have the right to terminate this Agreement by written notice to the CONSULTANT. In this event, the CONSULTANT shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The CITY may terminate this contract at any time by giving written notice to the CONSULTANT no later than 10 calendar days before the termination date. If the CITY terminates under this paragraph, then the CONSULTANT shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. CONSULTANT CITY OF OSHKOSH By: By: Steven M. Gohde (Title) Assistant Director of Public Works By /71) / ! /". , rie;, -7C lei. Cam- l r - -.. (Title) 1: \Engincering\Storm Water Information \Erosion Control Inspection GPS Page 3 of 3 Application \Erosion Control GPS Application Agreement Form.doc • ENGINEERING OMNNI ASSOCIATES, INC. ARCHITECTURE ONE SYSTEMS DRIVE ENVIRONMENTAL - APPLETON, WI 54914 -1654 A S S O C I A T E S TEL: 920 - 735 -6900 Fed ID: 39- 1095924 February 21, 2011 Mr. James Rabe, PE, CPESC City of Oshkosh 215 Church Ave. P.O. Box 1130 Oshkosh, WI 54903 -1130 Dear James: Thank you for allowing OMNNI to submit a proposal for your erosion control database application. This proposal contains an outline of the basic specifications of the application and a cost estimate. If you would like to proceed with the project, please let me know, and we can put together a more formal contract at that time. Project Understanding The erosion control application will consist of the following three components: • Desktop database application (Microsoft Access 2003 or higher) • Desktop GIS interface (ArcGIS Desktop 10, ArcView license or higher) • Mobile GIS application (ArcPad 10 running on Trimble GeoXH 2008 series) While the specific database and application design will be finalized during the actual project, it is anticipated that the above components will consist include the following items: Desktop Database Application • Contact information o Contact name and company o Mailing address o Business phone, mobile phone, fax number, email address • Erosion Control Permit information o Permit number o Permit/project type o Issue date / expiration date o Site location / description o Anticipated start and end dates o Inspection frequency • Erosion Control Inspection information o Inspection date o Inspector o Reason for inspection o Weather o General inspection checklist o Overall site condition (pass /fail) • Violations o Date identified o NOV issued / date o Description of violation o Corrective action required o Status (open /closed) o Photo(s) and caption(s) • Reports o Erosion control pen o Notice of Violation (NOV) o NOV cover letter / fax cover sheet Desktop GIS Interface • ArcGIS Desktop 10 map document (MXD) • Basemap data (parcels, streets, streams) (provided by City) • Permit /project extent polygon layer • Violation point layer • ArcPad data checkout information Mobile GIS Application • Custom data entry form(s) for ArcPad 10 • Permit coverage area (polygon layer) • Violation locations (point layer) • Custom script to allow inspector to select permit area (polygon), and have associated violation points automatically reference permit. Cost Estimate and Project Schedule Milestone Schedule Deliver demo (beta) version of application 3 weeks after receipt of signed agreement Deliver final version of application 1 week after receiving beta comments Four hours of additional support Six months following delivery of final application It is estimated that the application described above can be developed in 48 hours, for a total cost of $4,850.00. The project would be conducted on an hourly cost plus expenses basis. This www.omnni.com estimate includes two visits to the City — one to deliver and demonstrate the beta application, and a second to deliver and install the final application. If you would like to proceed with this project, or if you have any details in the scope that you would like to modify, please contact me at (920) 830 -6106 or jason.weis @omnni.com. I would be happy to provide any additional information that you need to evaluate this proposal. Sincerely, Jason Weis, PE, CPESC GIS Manager / Municipal Project Manager www.omnni.com