The URL can be used to link to this page

Home My WebLink AboutAECOM-Environmental Management for Reconstruction of Streets ci A _ AECOM 920.235.0270 tel /"'�� 558 North Main Street 920.235.0321 fax Oshkosh, WI 54901 February 23, 2011 Mr. Steve Gohde, P.E. Assistant Director of Public Works City of Oshkosh 215 Church Avenue P.O. Box 1130 Oshkosh, Wisconsin 54903 -1130 Subject: 2011 CIP Contract Environmental Management for Reconstruction of Various Streets in Oshkosh, Wisconsin AECOM Proposal No. OPP -89388 Dear Steve, AECOM Technical Services, Inc. (AECOM) is pleased to submit this proposal to provide environmental management services in preparation of and during the utility re- construction of the various streets in the 2011 Capital Improvement Projects. The contracts include: 11 -09 - Water Main Relay W. 9 Avenue; 11 -04 - Paving and Utilities Central; 11 -05 - Paving and Utilities South; 11 -07 - Paving and Utilities, North; 11 -08 - Hughes Street Glatz Creek Culvert Replacement; and various other street projects. Based upon known historical information regarding properties located along these streets and the observations and laboratory analytical results of soil samples collected from borings performed in these areas, there is the potential for petroleum impacted soils to be present within the construction limits. This proposal provides a preliminary scope of work, schedule and budget to perform the work that may be required for the planning and approvals for the management of the impacted soil, field monitoring and documentation of the soil removal during construction. If petroleum impacts are not encountered during the subsurface exploration or during construction AECOM will not charge any costs to the related contracts. Each contract costs will be tracked separately. Scope of Work The proposed scope of work includes: • Obtaining the necessary approvals for the off-site disposal of the impacted soil at Waste Management's Valley Trail Recycling and Disposal Facility in Berlin, Wisconsin; • Preparing a soil management plan; and This document includes proprietary data that shall not be duplicated, used or disclosed outside City of Oshkosh for any purpose other than to evaluate this document. This restriction does not limit City of Oshkosh's right to use information contained in this document if it is obtained from another source without restriction. OPP- 89388 -rev 2011 CIPs Env Mgmt - 22311 AECOM 2011 CIP Contract 11 -04 Environmental Management 2 Services the Osceola Street Reconstruction • Monitoring and documenting the soil removal activities during construction. The services to be provided for the proposed scope of work are presented below. Soil Management Plan In conjunction with obtaining the necessary approvals for off-site treatment and disposal, AECOM will prepare a soil management plan for the removal activities that will take place during the construction activities. The soil management plan will include the disposal facility for the impacted soils and a general description of the potentially impacted areas. Each contract will have an individual plan prepared, if required. Field Monitoring and Documentation AECOM will be present during the construction work to monitor the soil removal activities that will occur when impacted soils are encountered. Soils excavated during construction activities will be field screened using a PID, and will also be observed for obvious signs of impact (odors, staining, sheen and /or product). Soils exhibiting signs of obvious impact will be managed as impacted soil for off -site treatment and disposal, in accordance with the soil management plan. AECOM will document the PID readings, and the soil locations and volumes removed during construction activities. AECOM will prepare a letter report that will include the field Togs for the documentation of the field activities. Each contract will have field documentation and summary report, if required. Project Management Project management will include project coordination and scheduling project activities, budget tracking and monthly accounting activities, and communication with the City of Oshkosh, construction contractors, off -site treatment and disposal facility and regulatory agencies, as needed. In addition, in order to expedite the processing of the landfill profile acceptance applications and soil removal activities, AECOM can sign the waste profile application and transportation manifests on behalf of (acting as an agent for) the City of Oshkosh for this project with the City of Oshkosh's authorization. By authorizing this proposal, the City of Oshkosh will also be authorizing Paul F. Timm of AECOM to act as the authorized agent for the City of Oshkosh for completion of the waste profile and Service Agreement for the 2011 CIPs Contract Re- Construction activities. In addition, the City of Oshkosh will authorize Paul F. Timm and his designees of AECOM to act as the authorized agent for the City of Oshkosh for completion of the transportation manifests, as needed, for the disposal of the petroleum contaminated soil under this contract. Assumptions AECOM's scope of work and cost estimate for each contract is based on the following assumptions: • Two 40 -hour work weeks per contract were assumed to field monitor and document the impacted soil removal during construction activities. If additional days are needed, based upon the impacted soil limits evaluation and coordination with the construction contractor's schedule, a contract amendment will be prepared for the additional costs. • Level D or modified level D Health and Safety conditions will be sufficient to complete the scope of work. Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document. 0:160198371_2011 CIPs Enviornmental Management12.0 Proposal - Contract \OPP- 893881OPP- 89388 -rev 2011 CIPs Env Mgmt - 22311.docx AECOM 2011 CIP Contract 11 -04 Environmental Management 3 Services the Osceola Street Reconstruction • The City of Oshkosh and their subcontractors(s) is /are responsible for locating underground utilities and gaining any access to any properties during the utility construction activities. • AECOM will track each contracts actual cost separately to allow the City to bill the proper account. Budget and Schedule Based upon the above scope of work for each contract, the estimated costs to provide the environmental management services for 2011 CIP Contracts utility re- construction is $75,000. AECOM can begin preparing the soil management plans and waste profile acceptance forms immediately upon receipt of authorization. Based on our current understanding of impacted soil encountered during the ongoing subsurface exploration we will start this scope of work on Contract 11 -04 immediately. The services described in this proposal will be provided on a time and materials basis. AECOM will not exceed the above estimate without your authorization and approval. The services provided will be performed in accordance with the terms and conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our contract for professional services. The estimated fees and costs are based on 2009 actual costs for similar projects' scope of work. To initiate this work, please sign the attached Authorization to Proceed and fax or mail a copy to the AECOM Oshkosh, Wisconsin office. Our understanding is that the City of Oshkosh will also issue a purchase order (P.O.) for all approved tasks. Please reference the AECOM proposal number, OPP- 83016, in the P.0 that is forwarded to the AECOM Oshkosh, WI Office. We are looking forward to working with you and providing you assistance with this project. If you have any questions or need to clarify a point, please call any of the undersigned at 920 -235- 0270. Sincerely yours, 'I- Mic elle L. Freimund, P.G. Paul F. Timm Proj-ct Manager Senior Project Manager ike4' / Albert W. Cole Senior Program Manager /Oshkosh Environment Dept. Manager Attachments (1) Cc: Joe Sargent, City of Oshkosh Public Works Department • Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document. 0:160198371_2011 CIPs Enviommental Management12.0 Proposal - Contract \OPP- 893881OPP- 89388 -rev 2011 CIPs Env Mgmt - 22311.docx A _ AECOM 920.235.0270 tel /�+�� 558 North Main Street 920.235.0321 fax Oshkosh, WI 54901 Authorization February 23, 2011 I hereby authorize AECOM to proceed with the scope of work for the 2011 CIP Contract Environmental Management for Street Reconstruction Activities as described in AECOM's proposal OPP -89388 dated February 23, 2011, with a budget authorization of $75,000 under the general terms and conditions specified in the proposal. Signature Date Print Name Title /Organization I agree to accept invoices from AECOM via e-mail and not postal mail: ❑ Yes Signature: E -mail address: Recipient Mr /Ms: Return to: Name: Paul F. Timm Address: 558 N. Main Street Fax: 920 - 235 -0321 e -mail: Paul.Timm @aecom.com CITY OF OSHKOSH By: 1— , ., ?,' Mark . Rohloff, City Manager (Witness) And: A 4 _ t1 S ' ; u -. IrFI _ IV - p C1 # (Witness) ♦ �' f APPROVED: I hereby certify that the necessary provisions „ � have been made to pay the liability which will r accrue under this contract. �� t ,��1.. � Lyn 4. Lorenson, C ttorney , 1 1414 Ai / Peggy A. t- en e, Director of Finance