HomeMy WebLinkAboutMcMahon Sanitary Sewer Collection System 2011 MCMAHON AGREEMENT
IMEMIZ® APCHITECTS RECEIVED For Professional Services
Mr. Steven Gohde, P.E. Date: April 26, 2011
Assistant Director of Public Works 'APR 2 7 2.011
City of Oshkosh
215 Church Avenue DEPT. OF
PO Box 1130 OSHKOSh ,
Oshkosh, WI 54903 -1130 McM. No. M0032- 910002
STATEMENT OF UNDERSTANDING:
The City of Oshkosh has experienced major flooding over the past several years as a result of inadequacies in the
sanitary sewer collection system. In recent storm events, several basement backups occurred along with street
flooding.
The City sanitary sewer collection system comprises the following:
• 240 miles of gravity sanitary sewer main.
• 17 sanitary lift stations.
• 8 major sanitary lift stations (included in 17 total stations).
• 5 outlying sanitary districts providing flow into the City system.
In order to address this problem, the City has budgeted $975,000 in 2011 for services to continue the process of
determining problems within the sanitary sewer system and continue with repairs to the system. The City intends
to utilize these funds in both the engineering and construction areas. A preliminary cost allocation includes flow
monitoring, manhole observations, sewer televising, and a manhole rehabilitation program.
Based on the results of the 2009 and 2010 flow monitoring programs, the worst area for wet weather flow increases
continues to be in the Broad lift station basin. The 2010 flow monitoring program has allowed us to determine the
worst areas within the basin. This worst area is generally defined as the east portion of the basin north of
Washington Avenue.
In order to further isolate the problem areas, we recommend continuing to flow monitor within the Broad lift
station basin. Flow monitoring locations will be chosen to break this basin down into smaller sub - basins.
Depending upon the information gathered at these locations, it may be appropriate to continue flow monitoring
further upstream or eliminate certain areas from further flow monitoring. This will allow us to concentrate in the
northeast area of the City system at this time.
McMAHON will take this information along with City lift station flow information during the same time period to
determine where additional flow monitoring would be recommended. If an area shows large spikes in flow during
wet weather, we can move the flow monitors upstream in order to further isolate problem areas. In addition, we
may be able to isolate the areas enough to start televising sewers to determine the worst areas.
With this information in place, a program can be developed to perform both engineering study and construction.
We have prepared our allocation to provide a substantial amount of funding to construction in order to show
residents the City is committed to reducing the I/I amounts in the system. The overall concept of this effort is to
provide continuing construction effort in 2011 while continuing with a sanitary sewer system survey.
It will take the majority of 2011 to determine if any sanitary sewer main and lateral rehabilitation work is
recommended in the study area. Therefore, the rehabilitation effort for 2011 is limited to manhole repair and
reconstruction. In succeeding years, it is anticipated the I/I reduction program will also include sanitary sewer
main and lateral repairs and /or replacement.
- Page 1
SCOPE OF SERVICES:
McMAHON agrees to provide the following Scope Of Services for this project:
Flow Monitoring (estimated at 5 locations for 12 weeks)
• Coordinate and perform flow monitoring at critical manholes. The following locations are suggested based on
the results of previous flow monitoring:
• MH 02 -38: Washington Avenue east of Bowen Street (60 -inch)
✓ MH 11 -909: East Parkway Avenue at Hazel Street (36 -inch)
✓ MH 11 -228: Hazel Street between East Irving Avenue and East Lincoln Avenue (32 -inch)
• MH 11 -920: Hazel Street and East New York Avenue (60 -inch)
✓ MH 15 -2667: Bowen Street at East New York Avenue (24 -inch)
• Furnish, install, and maintain flow monitoring equipment at determined sites for a minimum of 12 weeks.
Equipment will be capable of measuring flows in a surcharged condition.
• Visit flow meters weekly.
• Summarize flow monitoring data.
• Calculate the I/I rates in the sub - basins using the flow monitoring data.
• Utilize Wisconsin Department of Natural Resources (DNR) criteria for determining if the inflow and /or
infiltration rates are excessive.
• In areas with excessive inflow or infiltration, develop investigative techniques for determining I/I sources.
Techniques may include:
✓ Wet Weather Observations
✓ Smoke Testing
✓ Manhole Inspections
✓ Building Inspections
v Night -Time Flow Observations
✓ Sewer and Lateral Televising
• Dye Testing
• Prepare report based on information obtained. Report will include:
• Flow monitoring results.
✓ Narrative describing results.
• Maps showing areas with excessive I/I.
✓ Recommendations for future study.
• Meet with City staff to review report.
Items Not Included In The Scope Of Services:
The following items are not included in the Scope Of Services for this project:
• Preparation of informational material to be distributed to property owners.
• Meetings with property owners.
SPECIAL TERMS: (Refer Also To General Terms & Conditions - Attached)
The Scope Of Services and fee is based upon the understanding that the Owner will provide the following:
• A person or persons to act as a contact person for each phase.
• Aerial photographs or maps of the City.
• GIS data for the sanitary sewer system.
• Sanitary sewer televising.
• Sanitary sewer plans of the study areas.
• Flow data for all City lift stations for the same period as the flow monitoring.
The City of Oshkosh agrees that the Project Description, Scope Of Services and Compensation sections contained
in this Agreement, pertaining to this project or any addendum thereto, are considered confidential and proprietary,
and shall not be released or otherwise made available to any third party, prior to the execution of this Agreement,
without the expressed written consent of the McMahon Group of Companies.
- Page 2
COMPENSATION: (Does Not Include Permit Or Approval Fees)
McMAHON proposes to provide the services outline in this Proposal on a time and expense basis as outlined
below:
• Flow Monitoring $26,000
McMAHON will invoice the City of Oshkosh monthly for services provided. All services provided under this
Proposal would be in accordance with McMAHON General Terms & Conditions with the City of Oshkosh, dated
April 24, 2009.
COMPLETION SCHEDULE:
McMAHON proposes the following schedule for the services to be provided:
• If the project is awarded by May 10, 2011, flow monitoring would begin as soon as allowed by the City. Flow
monitoring would continue for a three -month long period with a summary report being prepared and submitted
within two months after completion of flow monitoring.
ACCEPTANCE:
The General Terms & Conditions And The Scope Of Services (Defined In The Above Agreement) Are Accepted,
and McMahon Is Hereby Authorized To Proceed With The Services.
The Agreement Fee Is Firm For Acceptance Within Sixty (60) Days From Date Of This Agreement
CITY OF OSHKOSH McMAHON
Wisconsin Neenah, Wisconsin
By: By:
(Authorize. '_nature) Carl C. Sutter, P.E., CCS
Title: Title: Vice President
Date: Date: April 26, 2011
Please Return Qne Copy Ft! Our Records
Street Address: 1445 McMAHON DRIVE - NEENAH, WI 54956
Mailing Address: P.O. Box 1025 - NEENAH, WI 54957 -1025
920 - 751 -4200 • 920 - 751 -4284 - FAX
ID. 1AGREEMENTISF- AGREEMENT12 01 1100 0 0 5- 02- CCS.doc (car) - Page 3
Signed for and in behalf of the City of Oshkosh
Mark A. Rohloff, City Manager
L c 3 » Pamela R. Ubrig, City Cler
C
Lynn 0 enson, City At limey
Peggy Steeff0, Director of Finance
I hereby certify that the necessary provisions
have been made to pay the liability which will
accrue under this contract.
lA
MCMAHON McMAHON ! City of Oshkosh April 24, 2009
ENGINEERS ARCHITECTS j; GENERAL TERMS & CONDITIONS
1. McMahon will bill the Owner monthly with net payment due in 30 -days. Past due balances shall be subject to a service charge at a rate of 1.0% per month.
In addition, McMahon may, after giving 48 -hours notice, suspend service under any Agreement until the Owner has paid in full all amounts due for services
rendered and expenses incurred. These expenses include service charges on past due invoices, collection agency fees and attorney fees incurred by
McMahon to collect all monies due McMahon. McMahon and Owner hereby acknowledge that McMahon has and may exercise lien rights on subject
property.
2. The stated fees and Scope Of Services constitute our best estimate of the fees and tasks required to perform the services as defined. This Agreement,
upon execution by both parties hereto, can be amended only by written instrument signed by both parties. For those projects involving conceptual or
process development services, activities often cannot be fully defined during initial planning. As the project progresses, facts uncovered may reveal a
change in direction, which may alter the Scope. McMahon will promptly inform the Owner in writing of such situations so changes in this Agreement can be
negotiated, as required.
3. The stipulated fee is firm for acceptance by the Owner for 60 -days from date of Agreement publication.
4. Costs and schedule commitments shall be subject to re- negotiation for delays caused by the Owner's failure to provide specified facilities or information, or
for delays caused by unpredictable occurrences, including without limitation, fires, floods, riots, strikes, unavailability of labor or materials, delays or defaults
by suppliers of materials or services, process shutdowns, acts of God or the public enemy, or acts or regulations of any governmental agency. Temporary
delay of services caused by any of the above, which results in additional costs beyond those outlined, may require re- negotiation of this Agreement.
5. Reimbursable expenses incurred by McMahon in the interest of the project including, but not limited to, equipment rental will be billed to the Owner at cost
plus 10% and sub - consultants at cost plus 12 %. When McMahon, subsequent to execution of an Agreement, finds that specialized equipment must be
purchased to provide special services, the cost of such equipment will be added to the agreed fee for professional services only after the Owner has been
notified and agrees to these costs.
6. McMahon will maintain insurance coverage in the following amounts:
Worker's Compensation Statutory
General Liability
Bodily Injury - Per Incident / Annual Aggregate $1,000,000 / $2,000,000
Automobile Liability
Bodily Injury $1,000,000
Property Damage $1,000,000
Professional Liability Coverage $2,000,000
McMahon shall maintain a minimum amount of insurance coverage consistent with the City's Insurance Requirements for Professional Liability Providers, a
copy of which is attached hereto, except the requirement of 1.B., which states that McMahon must continue coverage for 2 years after final acceptance for
service /job, shall not apply in this instance."
7. The Owner agrees to provide such legal, accounting and insurance counseling services as may be required for the project for the Owner's purpose. All
unresolved claims, disputes and other matters in question between the Owner and McMahon may be submitted to mediation, if an agreement cannot be
reached by Owner and McMahon.
8. Termination of this Agreement by the Owner or McMAHON shall be effective upon 10 calendar days written notice to the other party. The written notice
shall include the reasons and details for termination, Payment for satisfactorily performed services is due as stated in paragraph 1. If the Owner defaults in
any of the Agreements entered into between McMAHON and the Owner, or if the Owner fails to carry out any of the duties contained in these terms and
conditions, McMAHON may, upon 10 calendar days written notice, suspend its services without further obligation or liability to the Owner unless, within
such 10 calendar day period, the Owner remedies such violation to the reasonable satisfaction of McMAHON.
9. Re -use of any documents or AutoCAD representations pertaining to this project by the Owner for extensions of this project or on any other project shall be
at the Owner's risk. Subject to any limitations contained in Sec. 893.80 and any similar statute, of the Wisconsin Statutes, Owner further agrees to hold
McMahon harmless from any and all liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including
death), or damages to person or property arising out of reuse of the documents or AutoCAD representations by the Owner or by others acting through the
Owner where such liability is founded upon or grows out of the acts or omission of any of the officers, employees or agencies of the Owner while acting
within the scope of their employment.
10. Purchase Orders - In the event the Owner issues a purchase order or other instrument related to the Engineer's services, it is understood and agreed that
such document is for Owner's internal accounting purposes only and shall in no way modify, add to or delete any of the terms and conditions of this
Agreement. If the Owner does issue a purchase order, or other similar instrument, it is understood and agreed that the Engineer shall indicate the purchase
order number on the invoice(s) sent to the Owner.
11. McMahon will provide all services in accordance with generally accepted professional practices. McMahon will not provide or offer to provide services
inconsistent with or contrary to such practices nor make any warranty or guarantee, expressed or implied, nor to have any Agreement or contract for
services subject to the provisions of any uniform commercial code. Similarly, McMahon will not accept those terms and conditions offered by the Owner in
its purchase order, requisition or notice of authorization to proceed, except as set forth herein or expressly accepted in writing. Written acknowledgment of
receipt, or the actual performance of services subsequent to receipt, of any such purchase order, requisition or notice of authorization to proceed is
specifically deemed not to constitute acceptance of any terms or conditions contrary to those set forth herein.
12. McMahon intends to serve as the Owner's professional representative for those services, as defined in this Agreement, and to provide advice and
consultation to the Owner as a professional. Any opinions of probable project costs, approvals and other decisions made by McMahon for the Owner are
rendered on the basis of experience and qualifications, and represent our professional judgment.
13. This Agreement shall not be construed as giving McMahon the responsibility or authority to direct or supervise construction means, methods, techniques,
sequence or procedures of construction selected by Contractors or Subcontractors, or the safety precautions and programs incident to the work of the
Contractors or Subcontractors.
14. The Owner shall be responsible for maintenance of the structure, or portions of the structure, which have been completed and have been accepted for its
intended use by the Owner. All structures are subject to wear and tear, and environmental and man -made exposures. As a result, all structures require
regular and frequent monitoring and maintenance to prevent damage and deterioration. Such monitoring and maintenance is the sole responsibility of the
Owner. McMahon shall have no responsibility for such issues or resulting damages.
McMAHON FEE SCHEDULE - 201 1
ENGINEERS ARCHITECTS McMAHON 1 NEENAH, WISCONSIN DATED: MARCH 29, 2011
Labor Classification Hourly Rate
Senior Project Manager $120.00
Project Manager -1 $116.00 .................
. ........ ...............................
Project Manager -11 $88.00
Vice President / Surveyor $111.00
Senior Surveyor $86.00
Surveyor $79.00
Surveyor Assistant -1 $68.00 ...................
............
Surveyor Assistant - II $56.00
Senior Electrical Engineer $110.00
Senior Project Engineer $109.00
Project Engineer -1
$101.00
Project Engineer - 11 $91.00
Project Engineer - 111 $86.00
Project Engineer - IV $73.00
Senior Engineering Technician -1 $86.00
Senior Engineering Technician - 11 $77.00
Engineering Technician -1 $70.00
Engineering Technician - 11
$58.00
Environmental Specialist - 11 $52.00
Environmental Specialist - 111 $47.00
Erosion Control Technician $62.00
On -Site Erosion Observation $57.00
Landscape Architect $116.00
Services subcontracted will be billed to the Senior Architect 109.00
owner at invoice cost plus 129. Architect $94.00
Architectural Intern -1 $90.00
Use of special equipment, such as Architectural Intern - 11 $86.00
computers, television and sewer cleaning
devices, soil density testers, flow meters, Architectural Intern - III $73.00
samplers, dippers, etc., will be charged to Architectural Intern - V $36.00
the project per the standard Equipment Senior Ecologist $101.00
Rate Schedule, which is available upon
request. Senior H ydrogeologii st ........................................._.......................... ..........................._._. $101.00
............
G.I.S. Specialist $89.50
This Fee Schedule is subject to revisions Environmental Scientist - I $86.00
due to labor rate adjustments and interim
staff or corporate changes. Environmental Scientist -11 $64.00
Public Finance Specialist $86.00
................
Senior Draftsperson $81.00
Draftsperson $67.00
Graphic Artist $67.00
..................................................................................................................................................................................................................................................................................................................... ...............................
CORPORATE HEADQUARTERS
Senior Administrative Assistant $56.00
Street Address: Administrative Assistant $48.00
1445 MCMAHON DRIVE Intern $36.00
NEENAH, WI 54956 On Site Project Representative $50.00
Mailing Address: Principal $141.00
P.O. BOX 1025
NEENAH, WI 54957 - 1025
(920)751 -4200 TELEPHONE
(920)751 -4284 FAX
E -MAIL
MCM @MCMGRP.COM
WEB SITE:
WWW.MCMGRP.COM
McMAHON REIMBURSABLE EXPENSES SCHEDULE - 201 1
ENGINEERS ARCHITECTS McMAHON 1 NEENAH, WISCONSIN DATED: JANUARY 10, 2011
Description Rate
Large Format Paper Copies
• Up To 24" x 36" $0.60 /Sheet
• Larger Sizes $0.30 /L.F.
• Color - 17" x 22" $4.50 /sheet
• Color - 22" x 34" $10.00 /sheet
• Color - 36" x 24" $15.00 /sheet
-
• Color 36" x 48" $20.00 /sheet
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Photocopy Charges - Black & White $0.07 /Ima ge
Photocopy Charges - Color / 8 %2" x 11" $0.45 /Image
Photocopy Charges - Color / 8 1 /2" x 14" and 11" x 17" $0.75 /Image
Facsimile Machine $1.50/Page
Commercial 1.1 of Cost
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Computer Time $10.00 /Hour
Computer Time - AutoCAD $15.00 /Hour
Delivery /Shipping 1.1 of Cost
Meals & Lodging 1.1 of Cost
Mileage $0.55 /Mile
Mileage - Truck /Van $0.85 /Mile
Review & Submittal Fees 1.1 of Cost
Outside Consultants 1.12 of Cost
Photographs & Models 1.1 of Cost
All Terrain Vehicle $60.00 /Day
Global Positioning System (GPS) $21.00 /Hour
Robotic Total Station $20.00 /Hour
Survey Hubs $0.20 /Each
.................................................... ...............................
Survey Lath $0.45 /Each
. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
..........._.__ ........... ...............................
Survey Paint $4.50 /Can
Survey Ribbon $1.50 /Roll
Survey Rebars - 1%" $10.00 /Each
Survey Rebars -3/4" $3.00 /Each
Survey Iron Pipe - 1 ...... ............................._. $2.75 /Each
Survey Plastic or Fiberglass Fence Post - 1" $2.00 /Each
. . .. .. . . . .. . .. .
Survey Fence Post - 2" $6.00 /Each
CORPORATE HEADQUARTERS Survey Steel Fence Post 1" $3 00 /Each
Survey Cotton Spindle $1.00/Each
Street Address:
1445 MCMAHON DRIVE Misc. Reimbursable Expenses & Project Supplies 1.1 of Cost
NEENAH, WI 54956
Mailing Address:
P.O. BOX 1025
N EENAH, WI 54957 -1025
(920)751 -4200 TELEPHONE
(920)751 -4284 FAX
E -MAIL:
MCM @MCMGRP.COM
WEB SITE:
WWW.MCMGRP.COM