HomeMy WebLinkAboutMcMahon-Sanitary Sewer Manhole Inflow/Infiltration Obs Agmt wr� i
City of Oshkosh
L
Department of Public Works ld � 9 2010
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin �( (,' I
54903 -1130 CITY CLERKS C fi e IC
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(920) 236 -5065
41111
0/1-KOJH
ON THE WATER
April 29, 2010
Mr. Carl Sutter
McMahon
1445 McMahon Drive
Neenah, WI 54956
Re: Sanitary Sewer Manhole Inflow and Infiltration Observations Agreement
Dear Mr. Sutter:
Enclosed please find an executed copy of the agreement between the City of Oshkosh and McMahon
regarding the above mentioned project.
If you have any questions, please call our office at (920) 236 -5065. Thank you.
Sincerely,
Za4tid, e. /c
David C. Patek
Director of Public Works
DCP /clm
Enclosure
cc: Pam Ubrig, City Clerk (w /original)
Lynn Lorenson, City Attorney (w /copy)
Steve Gohde, Assist. Director of Public Works (w /copy)
File Copy (w /copy)
McMAHON AGREEMENT
ENGINEERS ARCHITECTS For Professional Services
Mr. Steven Gohde, P.E. Date: February 9, 2010
Assistant Director of Public Works
City of Oshkosh
215 Church Avenue / P.O. Box 1130
Oshkosh, WI 54903 -1130 McM. No. M0032- 900002
STATEMENT OF UNDERSTANDING:
The City of Oshkosh has experienced major flooding over the past several years as a result of inadequacies in the
sanitary sewer collection system. In the flooding of 2008, several basement backups occurred along with street
flooding.
The City sanitary sewer collection system comprises the following:
• 240 miles of gravity sanitary sewer main.
• 17 sanitary lift stations.
• 8 major sanitary lift stations (included in 17 total stations).
• 5 outlying sanitary districts providing flow into the City system.
In order to address this problem, the City has budgeted $750,000 in 2010 for services to continue the process of
determining problems within the sanitary sewer system and start with repairs to the system. The City intends to
utilize these funds in both the engineering and construction areas.
Based on the results of the 2009 flow monitoring program, the worst area for wet weather flow increases was in the
Broad Street lift station basin. In order to isolate the worst areas, we recommend continuing with manhole
observations throughout this basin. We also recommend performing manhole observations in the Hickory lift
station and Lakeview lift station basins that contribute flow to the Broad lift station. Completing manhole
observations in this basin would result in approximately one -half of the north side sanitary manholes being
completed. We also recommend starting with manhole rehabilitation in 2010 based on the results of the 2009
manhole observations.
With this information in place in conjunction with the flow monitoring program, a program can be developed to
continue with engineering study and manhole rehabilitation. The overall concept of this effort is to provide
additional construction effort in 2010 while laying the groundwork for future rehabilitation through a sanitary
sewer system survey.
It will take the majority of 2010 to determine if any sanitary sewer main and lateral rehabilitation work is
recommended in the study area. Therefore, the rehabilitation effort for the start of 2010 is limited to manhole
repair and reconstruction. In late 2010 and in succeeding years, it is anticipated the I/1 reduction program will also
include sanitary sewer main and lateral repairs and/or replacement.
SCOPE OF SERVICES:
McMAHON agrees to provide the following Scope Of Services for this project:
• Manhole Observations (estimated at 1,095 manholes for the Broad, Hickory and Lakeview lift station basins)
. Observe condition of sanitary sewer manhole and provide a report and photographs of each manhole
(sample report included).
Document the following in the report:
• Materials of construction.
• Type of lid.
• Susceptibility to ponding.
• Depth of manhole.
• Structural condition.
• Location of leaks.
• Presence or absence of chimney seals and their condition.
- Page 1
SCOPE OF SERVICES: (continued)
✓ Photographs and reports shall be entered into a database available to City personnel. This database will be
transferable to the City Geographic Information System (GIS).
Prepare report based on information obtained.
✓ Meet with City staff to review report.
Items Not Included In The Scope Of Services:
The following items are not included in the Scope Of Services for this project:
• Preparation of informational material to be distributed to property owners.
• Meetings with property owners.
SPECIAL TERMS: (Refer Also To General Terms & Conditions - Attached)
The Scope Of Services and fee is based upon the understanding that the Owner will provide the following:
• A person or persons to act as a contact person for each phase.
• Aerial photographs or maps of the City.
• GIS data for the sanitary sewer system.
The City of Oshkosh agrees that the Project Description, Scope Of Services and Compensation sections contained
in this Agreement, pertaining to this project or any addendum thereto, are considered confidential and proprietary,
and shall not be released or otherwise made available to any third party, prior to the execution of this Agreement,
without the expressed written consent of the McMahon Group of Companies.
COMPENSATION: (Does Not Include Permit Or Approval Fees)
McMAHON proposes to provide the services outline in this Proposal on a time and expense basis as outlined
below:
• Manhole Observations $82,800
McMAHON will invoice the City of Oshkosh monthly for services provided. All services provided under this
Proposal would be in accordance with McMAHON General Terms and Conditions for the City of Oshkosh, dated
April 24, 2009.
COMPLETION SCHEDULE:
McMAHON proposes the following schedule for the services to be provided:
• If the project is awarded by March 12, 2010, McMAHON will complete manhole inspections within two
months. Review with City staff would occur within one month after manhole inspections are completed.
Additional manhole rehabilitation bidding could occur in July, depending on City meeting schedule. The
actual rehabilitation work could then be completed in August and September.
ACCEPTANCE:
The General Terms & Conditions And The Scope Of Services (Defined In The Above Agreement) Are Accepted,
and McMahon Is Hereby Authorized To Proceed With The Services.
The Agreement Fee Is Firm For Acceptance Within Sixty (60) Days From Date Of This Agreement
CITY OF OSHKOSH McMAHON
Wisconsin Neenah, Wisconsin
By By - -`/
See Page 2A
(Authorized Signature) Carl C. Sutter, P.E., C.C.S.
Title: Title: Vice President
Date: Date: February 9, 2010
Please Return One Copy For Our Records
Street Address: 1445 McMAHON DRIVE - NEENAH, WI 54956
Mailing Address: P.O. Box 1025 - NEENAH, WI 54957 -1025
920 -751 -4200 • 920 -751 -4284 - FAX
ID. \AGREEMENT \SF- AGREEMENT1201O \00005 -02 - CCS.doc (car) - Page 2
Signed for and in behalf of the City of Oshkosh
Mark A. Rohloff, City Manager
,
1 11,1 4 1 ii t
Pamela R. Ubrig, City Clerk
4
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■haLA r / A 1 -.ea
``,Ly - L s renson,, City • s rney
P Peggy S e o, Director of Finance
I hereby certify that the necessary provisions
have been made to pay the liability which will
accrue under this contract.
2A
City of Oshkosh
215 Church Avenue SANITARY MANHOLE INSPECTION
Oshkosh, WI 54903 Manhole ID: 15 -1267
07121D1 H 920- 236 -5065
Manhole Location: MOSER ST '
Manhole Surface: Paved
<s
Manhole Depth: 15.00
Debris in MH: No ') - f 210-1
Debris ` ` --
Description:
Date of Inspection: 5/29/2009 Inspector: Rodney Manthey
Weather: Partly Cloudy Temperature: 68 °F
COVER: '
LID Gasket: No A
4 ,
Pick Holes: Open
Pick Hole Plugs: Missing t r
Bolt Down LID: No r mot,.
Susceptible To Flooding: No € # ' ,�.'
Susceptible To Run Off: No
Comments:
dE:
Misaligned: No
Evidence Of Leaks: No
Comments:
ADJUSTING RINGS:
Adjusting Rings: Yes
Type: Concrete
Height: 13 inches
Rubber BooUChimney Seal: No
Evidence Of Leaks: Yes
Comments: rings are cracked mortor is missing
MANHOLE CONE & WALLS: -
Manhole Type: Fiberglass
Evidence Of Cracks: No f h " 'C, l 4. Evidence Of Leaks: Yes `. R t ' y
Overall Condition: Poor k • a s ti
Comments: leaks at the fiberglass walls and concrete cone n
9 , i
on east side, leaks by pipe on west side r' l
,/e x, • MANHOLE BASE & FLOWLINE: 3 ' ; . /tom 1a :51
Base Structural & Flowline Condition: Good
Evidence Of Leaks: No
Comments:
McMahon, 1445 McMahon Drive, PO Box 1025, Neenah, WI 54957 -1025 Phone: 920 - 751 -4200 Fax: 920 - 751 -4280 Page 1 of 2 6/22/2009
McMAHON McMAHON / City of Oshkosh April 24, 2009
[MENDEM, ARCHITECTS GENERAL TERMS & CONDITIONS
1. McMahon will bill the Owner monthly with net payment due in 30 -days. Past due balances shall be subject to a service charge at a rate of 1.0% per month.
In addition, McMahon may, after giving 48 -hours notice, suspend service under any Agreement until the Owner has paid in full all amounts due for services
rendered and expenses incurred. These expenses include service charges on past due invoices, collection agency fees and attorney fees incurred by
McMahon to collect all monies due McMahon. McMahon and Owner hereby acknowledge that McMahon has and may exercise lien rights on subject
property.
2. The stated fees and Scope Of Services constitute our best estimate of the fees and tasks required to perform the services as defined. This Agreement,
upon execution by both parties hereto, can be amended only by written instrument signed by both parties. For those projects involving conceptual or
process development services, activities often cannot be fully defined during initial planning. As the project progresses, facts uncovered may reveal a
change in direction, which may alter the Scope. McMahon will promptly inform the Owner in writing of such situations so changes in this Agreement can be
negotiated, as required.
3. The stipulated fee is firm for acceptance by the Owner for 60 -days from date of Agreement publication.
4. Costs and schedule commitments shall be subject to re- negotiation for delays caused by the Owner's failure to provide specified facilities or information, or
for delays caused by unpredictable occurrences, including without limitation, fires, floods, riots, strikes, unavailability of labor or materials, delays or defaults
by suppliers of materials or services, process shutdowns, acts of God or the public enemy, or acts or regulations of any governmental agency. Temporary
delay of services caused by any of the above, which results in additional costs beyond those outlined, may require re- negotiation of this Agreement.
5. Reimbursable expenses incurred by McMahon in the interest of the project including, but not limited to, equipment rental will be billed to the Owner at cost
plus 10% and sub - consultants at cost plus 12 %. When McMahon, subsequent to execution of an Agreement, finds that specialized equipment must be
purchased to provide special services, the cost of such equipment will be added to the agreed fee for professional services only after the Owner has been
notified and agrees to these costs.
6. McMahon will maintain insurance coverage in the following amounts:
Worker's Compensation Statutory
General Liability
Bodily Injury - Per Incident / Annual Aggregate $1,000,000 / $2,000,000
Automobile Liability
Bodily Injury $1,000,000
Property Damage $1,000,000
Professional Liability Coverage $2,000,000
McMahon shall maintain a minimum amount of insurance coverage consistent with the City's Insurance Requirements for Professional Liability Providers, a
copy of which is attached hereto, except the requirement of 1.B., which states that McMahon must continue coverage for 2 years after final acceptance for
service /job, shall not apply in this instance."
7. The Owner agrees to provide such legal, accounting and insurance counseling services as may be required for the project for the Owner's purpose. All
unresolved claims, disputes and other matters in question between the Owner and McMahon may be submitted to mediation, if an agreement cannot be
reached by Owner and McMahon.
8. Termination of this Agreement by the Owner or McMAHON shall be effective upon 10 calendar days written notice to the other party. The written notice
shall include the reasons and details for termination, Payment for satisfactorily performed services is due as stated in paragraph 1. If the Owner defaults in
any of the Agreements entered into between McMAHON and the Owner, or if the Owner fails to carry out any of the duties contained in these terms and
conditions, McMAHON may, upon 10 calendar days written notice, suspend its services without further obligation or liability to the Owner unless, within
such 10 calendar day period, the Owner remedies such violation to the reasonable satisfaction of McMAHON.
9. Re -use of any documents or AutoCAD representations pertaining to this project by the Owner for extensions of this project or on any other project shall be
at the Owner's risk. Subject to any limitations contained in Sec. 893.80 and any similar statute, of the Wisconsin Statutes, Owner further agrees to hold
McMahon harmless from any and all liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including
death), or damages to person or property arising out of reuse of the documents or AutoCAD representations by the Owner or by others acting through the
Owner where such liability is founded upon or grows out of the acts or omission of any of the officers, employees or agencies of the Owner while acting
within the scope of their employment.
10. Purchase Orders - In the event the Owner issues a purchase order or other instrument related to the Engineer's services, it is understood and agreed that
such document is for Owner's internal accounting purposes only and shall in no way modify, add to or delete any of the terms and conditions of this
Agreement. If the Owner does issue a purchase order, or other similar instrument, it is understood and agreed that the Engineer shall indicate the purchase
order number on the invoice(s) sent to the Owner.
11. McMahon will provide all services in accordance with generally accepted professional practices. McMahon will not provide or offer to provide services
inconsistent with or contrary to such practices nor make any warranty or guarantee, expressed or implied, nor to have any Agreement or contract for
services subject to the provisions of any uniform commercial code. Similarly, McMahon will not accept those terms and conditions offered by the Owner in
its purchase order, requisition or notice of authorization to proceed, except as set forth herein or expressly accepted in writing. Written acknowledgment of
receipt, or the actual performance of services subsequent to receipt, of any such purchase order, requisition or notice of authorization to proceed is
specifically deemed not to constitute acceptance of any terms or conditions contrary to those set forth herein.
12. McMahon intends to serve as the Owner's professional representative for those services, as defined in this Agreement, and to provide advice and
consultation to the Owner as a professional. Any opinions of probable project costs, approvals and other decisions made by McMahon for the Owner are
rendered on the basis of experience and qualifications, and represent our professional judgment.
13. This Agreement shall not be construed as giving McMahon the responsibility or authority to direct or supervise construction means, methods, techniques,
sequence or procedures of construction selected by Contractors or Subcontractors, or the safety precautions and programs incident to the work of the
Contractors or Subcontractors.
14. The Owner shall be responsible for maintenance of the structure, or portions of the structure, which have been completed and have been accepted for its
intended use by the Owner. All structures are subject to wear and tear, and environmental and man -made exposures. As a result, all structures require
regular and frequent monitoring and maintenance to prevent damage and deterioration. Such monitoring and maintenance is the sole responsibility of the
Owner. McMahon shall have no responsibility for such issues or resulting damages.
.. ..4 ;t ±rnlr .t i r, A= r :FE -G , ,:;oc:
McMAHON FEE SCHEDULE - Year 2010
ENGINEERS ARCHITECTS McMAHON - Neenah, Wisconsin
Labor Classification I Hourly Rate
Senior Project Manager $118.00
Project Manager I $114.00
Project Manager - II $86.00
Vice President / Surveyor $109.00
Senior Surveyor $84.00
Surveyor $77.00
Surveyor Assistant - I $67.00
Surveyor Assistant - II $55.50
Senior Electrical Engineer $108.00
Senior Project Engineer $107.00
Project Engineer - ... $99 00 ....__......
Project Engineer - II $89 00
Project Engineer - III $85.00
Project Engineer - IV $72 00
Senior Engineering Technician - I $84.00
Senior Engineering Technician - II $75.00
Engineering Technician - 1 69 : P 0 ............
Engineering Technician - II $57.00
Erosion Control Technician $61.00
Landscape Architect $114.00
Senior Architect $107.00
Architect $92.00
Architectural Intern I $92.00
Architectural Intern - II $85.00
Architectural Intern - III $72.00
Senior Hydrogeologist $99.00
G Specialist $87 50
Environmental Scientist - I $84.00
Environmental Scientist - II $63.00
Public Finance Specialist $84.00
Senior Draftsperson $79.00
Draftsperson $66.00
Senior Administrative Assistant $55.00
Administrative Assistant $47.00
CORPORATE HEADQUARTERS
On Site Project Representative $49 00
Street Address:
1445 MCMAHON DRIVE Principal $138.00
NEENAH, WI 54956
Mailing Address: Services subcontracted will be billed to the owner at invoice cost plus 12 %.
P.O. BOX 1025 Use of special equipment, such as computers, television and sewer cleaning devices,
NEENAH, WI 54957 - 1025 soil density testers, flow meters, samplers and dippers, etc., will be charged to the
project per the standard equipment rate schedule, which is available upon request.
(920)751 - 4200 TELEPHONE This Fee Schedule is subject to revisions due to labor rate adjustments and interim
(920)751 - 4284 FAX staff or corporate changes.
E - MAIL: Dated: December 7, 2009
MCM @MCMGRP.COM
WEB SITE:
WWW.MCMGRP.COM
W.AWPV Administrative AMcM- WI \2C10AFee- McM -WI (2010).docx
McMAHON REIMBURSABLE EXPENSES SCHEDULE - Year 2010
ENGINEERS ARCHITECTS McMAHON - Neenah, Wisconsin
Description 1Rate
Large Format Paper Copies
• Up To 24" x 36" $0.60/Sheet
• Larger Sizes $0.30/L.F.
• Color - 17" x 22" $4.50/sheet
• Color - 22" x 34" $10.00/sheet
• Color - 36" x 24" $15.00/sheet
• Color - 36" x 48" $20.00/sheet
Photocopy Charges - Black & White $0.06/1mage
Photocopy Charges - Color / 8 x 11" $0.45/1mage
Photocopy Charges - Color / 11" x 17" $O.75/Image
Facsimile Machine $1.50/Page
Commercial Travel 1.1 of Cost
Computer Time $10.00/Hour
Computer Time - AutoCAD $15.00/Hour
Delivery/Shipping 1.1 of Cost
Meals & Lodging 1.1 of Cost
Mileage $0.50/Mile
Mileage - TruckNan $0.75/Mile
Reimbursable Expenses & Project Supplies 1.1 of Cost
Outside Consultants 1.12 of Cost
Photographs & Models 1.1 of Cost
All Terrain Vehicle $60.00/Day
Global Positioning System (G PS) $20.00/Hour
Robotic Total Station $20.00/Hour
Survey Hubs $0.20/Each
Survey Lath $0.45/Each
Survey Paint $3.50/Can
Survey Ribbon $1.50/Roll
Survey Rebars - 11/4" $10.00/Each
Survey Rebars - 3/4" $3.00/Each
Survey Iron Pipe - 1" $2.75/Each
Survey Fence Post - 1" $2.00/Each
Survey Fence Post - 2" $6.00/Each
CORPORATE HEADQUARTERS Survey Steel Fence Post - 1" $3.00/Each
Survey Cotton Spindle $1.00/Each
Street Address:
1445 MCMAHON DRIVE Dated: December 7, 2009
NEENAH, WI 54956
Mailing Address:
P.O. BOX 1025
NEENAH, WI 54957-1025
(920)751-4200 TELEPHONE
(920)75 I -4284 FAX
E-MAIL:
MCM@MCMGRP.COM
WEB SITE:
WWW.MCMGRP.COM
W \VVP\Administrative,McM- N m-Mcf\f-W (2C1 3) docx