Loading...
HomeMy WebLinkAboutMinutesDOWNTOWN OSHKOSH BID BOARD MINUTES September 20, 2011 PRESENT: David Sparr, Megan Lang, Sandy Prunty, Michael Russell, Todd Cummings, Jeff Jahnke, Melody Wollangk, David Hetzel, Jim Stapel, Kurt Koeppler, Kris Larson, Josh Marquardt EXCUSED: None STAFF: Jeffrey Nau OTHERS: Rob Kleman — OAEDC, Matt Kroening — Oshkosh Police Department, Scott Dercks - Marketing Consortium Vice -Chair I - CALL TO ORDER Chair David Sparr called the meeting to order and a quorum was declared present. Chair Sparr introduced the newly appointed alternate board members, Kris Larson and Josh Marquardt. The Board selected Kris Larson to be Alternate #1 and Josh Marquardt Alternate #2. II - MINUTES OF AUGUST 16, 2011 MEETING There was no discussion on this item. Megan Lang moved for approval of the August 16, 2011 minutes as presented. Michael Russell seconded the motion which passed unanimously. III — POLICING /TRAFFIC /PARKING ISSUES Sergeant Kroening reported plans are moving forward for the October Pub Crawl. The Oshkosh Police Department is opposed to the event; however, the Common Council is expected to approve the Special Event Permit to give the City some security as to holding the organizers liable for any negative repercussions caused by the event. If the Council denied the permit, the event would take place anyway. IV — MONTHLY FINANCIAL REPORT Due to unexpected staff absence, only a partial financial report was made available. There was no discussion on the monthly financial report. Jim Stapel motioned for approval of the monthly financial report as presented. Jeff Jahnke seconded the motion which passed unanimously. V - BID MANAGER AND SUBCOMMITTEE REPORTS Vice Chair Lang presented an update to the BID's activities. • Beautification - The UWO Banners have been placed. This is the final change -out for the year. - There is approximately $26,000 left from the Oshkosh Community Foundation's grant which will be used for signage once the branding project is complete. - The BID received approval for returning the five schoolyard- style bike racks which would result in a $1,665 credit with the distributor which can be used for functional racks that can be placed on Main Street. The Committee is looking at other options to reduce the $800 loss from return of the racks including selling or giving them to other parties located in the BID. After discussion, the Board decided to try to see if anyone would be interested in acquiring the racks, if not, they should be returned for a credit. DOWNTOWN OSHKOSH BID BOARD MINUTES September 20, 2011 • BID Marketing Consortium - The Consortium is partnering with the Oshkosh Public Museum and 15 downtown businesses to organize the `Kling it On!" event to coincide with the October Gallery Walk. 20 businesses will be participating. This will be followed by a fashion show at Beckets on the 20 as a fundraiser, then across the city then ending up at the Museum in March. - Holiday — Event will take place on November 10 Plans are to have a larger and earlier Christmas tree lighting event with live reindeer and elves starting in the afternoon with the tree lighting at 6:OOpm followed by the parade at 6:30pm. Red Saturday will follow on November 19 The Flower pots will be decorated after the pub crawl. VI — BRANDING UPDATE Megan Lang reported work is continuing on logos and the new website. The process and budget has been approved through the final website design. Other implementation amenities will need to be discussed in the coming months. VII — PLANTER MAINTENANCE Discussion focused on the poor maintenance the flower planters received this year due to lack of watering and deadheading. It was suggested that next year an "adopt a planter" program be initiated to cut down on this expense and possibly improve aesthetics. VIII — HALLOWEEN EVENT Ms. Wollangk reported that the Halloween event is scheduled for October 29 The event will be held from either 1:OOpm to 3:OOpm or 2:OOpm to 4:OOpm. The Special Event Permit application has been submitted and awaiting Council approval. The straw bale maze will not take place, and will be replaced by another event. Trick or treating will take place the entire event. IX — BILLBOARD ADVERTISING This item is on hold until the branding project is complete. X — IDENTIFICATION OF AGENDA ITEMS FOR THE NOVEMBER 15, 2011 MEETING Storage unit for BID -owned property Snow removal XII - ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned. Jeff Jahnke seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 2