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HomeMy WebLinkAboutMINUTES MINUTES OF THE SEPTEMBER 2011 MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD Minutes approved at the October 6, 2011 board meeting The regular September meeting of the Oshkosh Public Museum Board was held on Thursday, September 1, 2011 in the Lecture Room of the Museum. Board President Eugene Winkler called the meeting to order at 4:00 p.m. The roll was taken: Present: Ms. Drew Absent: Mr. Haffeman Ms. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler Also present: Museum Director Brad Larson, Marketing/Membership Coordinator Megan Del Debbio, Auxiliary President Barbara Shirtz, and Brenda Hauber recording the minutes. Mr. Winkler designated Ms. Drew to fill the vacancy of Mr. Haffeman. There were no citizen statements. The minutes of the August 4, 2011 board meeting were read. Carol Fenrich moved that the minutes be approved. Ron Metz seconded the motion. The roll call vote went as follows: In favor: Ms. Drew Opposed: None Ms. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The minutes of the August 4, 2011 museum board meeting were approved. The September 2011 bill listing was presented. Janet Moldenhauer moved that the bill listing be approved for payment. Diana Drew seconded the motion. A brief discussion followed at the conclusion of which Mr. Winkler called for the roll call vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The September 2011 bill listing was approved for payment. The next item on the agenda was the discussion and vote upon the UNDESIGNATED BEQUEST POLICY FOR THE OSHKOSH PUBLIC MUSEUM as presented and edited at the August 4, 2011 board meeting. Ron Metz moved to accept the presented policy and the motion was seconded by Carol Kujawa. There being no discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The UNDESIGNATED BEQUEST POLICY FOR THE OSHKOSH PUBLIC MUSEUM was adopted. Mr. Winkler then asked Mr. Larson to discuss the next item on the agenda: the request to use membership funds for Blue Door Consulting. Mr. Larson explained the background of this project and that the web project was a cooperative arrangement between the City’s IT Division and Blue Door Consulting and museum staff. He then turned the discussion over to Megan Del Debbio, who is heading this project. Ms. Del Debbio explained the need for a new, user friendly and more capable website to enable the museum to reach and better serve its audience. Mr. Larson noted that funds were not available in the operating budget to cover this expense. He therefore requested that the board allocate $15,000 from the Membership Fund for this project and noted that the most current balance sheet showed $54,000 in the fund. Carol Fenrich so moved and Rick Rego seconded the motion. A discussion followed. At the conclusion, Mr. Winkler called for the roll call vote which went as follows: In favor: Ms. Drew Opposed: None Ms. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote resulted in a unanimous vote in favor and the motion was passed. The amount of $15,000 was allocated from the Membership Fund for the website redesign by Blue Door Consulting. The next item on the agenda was the presentation and explanation of new wording for the Board By-laws Article IV, Section 3 concerning the appointment of alternate members to read as follows: “Upon the completion of the roll call to determine the presence of a quorum, if there are fewer than seven (7) regular members present, the presiding officer shall appoint an alternate member to serve only in the absence of a regular member.” Mr. Larson said that this would be voted upon at the October 6, 2011 board meeting. The next item on the agenda was the discussion and vote upon closing the museum on Sunday, January 1, 2012. Mr. Larson explained that since that is New Year’s Day our attendance would probably be very small since we are only open for 3 ½ hours. During this discussion, Carol Fenrich proposed a motion for an amendment to also close on Saturday, December 31, 2011. Rick Rego seconded the motion. Discussion followed. Mr. Winkler called for the roll call vote on the amendment: In favor: Ms. Drew Opposed: Mr. Metz Ms. Fenrich Ms. Kujawa Ms. Moldenhauer Mr. Rego Mr. Winkler The vote on the amendment was 6 in favor and 1 opposed. The amendment was approved. Mr. Winkler then called for the vote on the original motion: In favor: Ms. Drew Opposed: None Ms. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The motion as amended was passed with a unanimous vote in favor. The board approved the motion to close the museum on Saturday, December 31, 2011 and Sunday, January 1, 2012. Mr. Winkler then asked Mr. Larson to present his Director’s Report. Mr. Larson began by reporting that good progress was being made on the installation of the exhibit Bling!. He reported that special events to coincide with the exhibit were being planned by Megan Del Debbio and Debra Daubert. However, he did not have an update on the fundraiser at Beckett’s on October 21. He noted that the member preview will be held on Friday evening, September 9 from 6:00 to 8:00 and the public opening is on Saturday, September 10. The exhibit will run through March 4, 2012 a change from the original closure date of January 1 in order to give more time for the planning and installation of 2012 exhibits. He next said that the new Curator of Decorative Arts, Sharon Clothier, would begin work on Tuesday, September 6. Until she has a chance to determine what would work best for her she will be sharing an office with Joan Lloyd. In conclusion, Mr. Larson announced that he would like the board to review the museum’s mission statement. He suggested a workshop session sometime this winter which was agreeable to the board. There was no President’s Report, Mr. Winkler then asked Ms. Shirtz to present her Auxiliary Report. She reported that the group is working very hard on the plans for the th auxiliary’s 85 anniversary. An evening event is being planned for November 15 the date of the signing of their Articles of Incorporation in 1926. With no further business before the board, Mr. Winkler called for a motion to adjourn. Ron Metz so moved and Rick Rego seconded the motion. The voice vote went as follows: In favor: Ms. Drew Opposed: None Ms. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The voice vote was unanimous in favor and the motion was passed. The meeting adjourned at 4:43 p.m.