HomeMy WebLinkAbout11-451OCTOBER 11, 2011 11 -451 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID FOR REPLACEMENT OF SAFETY BUILDING
CONDENSER ($73,200.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for replacement of
the Safety Building condenser; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
REEKE - MAROLD COMPANY, INC.
1337 S. Broadway
Green Bay, WI 54304
Total Bid: $73,200.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323 - 0090 - 7214 -06125 Property Improvement Fund - Safety Building
HVAC Condenser
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903-1130 City of Oshkosh
OIHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Director
DATE: October 3, 2011
RE: Safety Building Condenser Replacement Bid
BACKGROUND
The Common Council approved the allocation of $40,000 in the 2011 CIP for the replacement of
the Safety Building condenser unit. The condenser is part of the HVAC system and is estimated
to be 30+ years old. The current condenser has required ongoing repairs in recent years and has
now reached the end of its life cycle. Working with our mechanical engineer consultant,
Purchasing prepared specifications seeking vendors to replace this unit. Bid requests were
advertised on our online NovusVendor system and in the local paper. Bids were received on
September 28, 2011. The bid tab is attached.
ANALYSIS
Bids were analyzed by the engineer consultant and Purchasing. The bid specifications requested
options for considering 407a and 410a refrigerant systems. From comparing both systems we
concluded the 410a system would be more cost effective in the long term as it was more energy
efficient (EER value of 12.6 vs. 407c EER value of 10.2), would cost less to maintain (the 410a
refrigerant costs less and is easier to refill), and would include the replacement of all the existing
30+ year old piping. It was our consensus that the low bid received from Reeke - Marold
Company, Inc. ($73,200) met the minimum bid specifications for the 410a system.
FISCAL IMPACT
The net fiscal impact of Reeke - Marold's bid is $73,200. $40,000 from the 2011 CIP Property
Improvement Fund will be applied towards this project and the balance will come from existing
funding in the Property Improvement Fund and the project will be charged to A/N # 323 -0090-
7214 - 06125. By adding engineering fees ($2,500) to the condenser replacement bid ($73,200)
and factoring in an estimated $2,000 in Focus on Energy replacement incentives we anticipate the
total costs of this project to be $73,700.
RECOMMENDATION
Purchasing recommends the Common Council approve award this bid to Reeke - Marold
Company, Inc. for $73,200.
Respectfully Submitted, Approved:
t r
Jon Urben, General Services Director City Manager
its
BIDS FOR CONDENSER REPLACEMENT
FOR CITY OF OSHKOSH SAFETY BUILDING
BIDS OPENED SEPTEMBER 28, 2011
NAMES OF BIDDERS BID
Reeke - Marold Co Inc
1337 S Broadway $73,200.00
Green Bay WI 54304
EGI Mechanical Inc
1000 E Pearl Street $80,541.00
Seymour WI 54165
B & P Mechanical Inc
3200 W Highview Drive $75,200.00
Appleton WI 54914
GMS Inc
520 W South Park Ave $82,185.00
Oshkosh WI 54902
Mechanical Technologies Inc
701 Morley Road $103,515.00
Green Bay WI 54303
BIDS FOR CONDENSER REPLACEMENT
FOR CITY OF OSHKOSH SAFETY BUILDING
BIDS OPENED SEPTEMBER 28, 2011
NAMES OF BIDDERS BID
Reeke- Marold Co Inc
1337 S Broadway $73,200.00
Green Bay WI 54304
EGI Mechanical Inc
1000 E Pearl Street $80,541.00
Seymour WI 54165
B & P Mechanical Inc
3200 W Highview Drive $75,200.00
Appleton WI 54914
GMS Inc
520 W South Park Ave $82,185.00
Oshkosh WI 54902
Mechanical Technologies Inc
701 Morley Road $103,515.00
Green Bay WI 54303