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HomeMy WebLinkAbout11-444REVISED SEPTEMBER 27, 2011 (CARRIED 5 -1 P • PURPOSE: 10111 MAN I III III :yj 11 -444 LOST LAID OVER RESOLUTION WITHDRAWN ) APPROVAL OF SPECIAL EVENT / VARIOUS BARS ON MAIN STREET - IRVING AVENUE & JOE KUBIAK / UTILIZE CITY STREETS FOR OSHKOSH PUB CRAWL / OCTOBER 8, 2011 CITY ADMINISTRATION • NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to the various bars on Main Street / Irving Avenue & Joe Kubiak to utilize city streets: Main Street and Irving Avenue, on Saturday, October 8, 2011, from 5:00 p.m. to 2:30 a.m. for a pub crawl, in accordance with the municipal code and the attached application, with the following exceptions /conditions: • A. Additional 130 barricades to be provided by applicant (Various Bars on Main Street / Irving Avenue & Joe Kubiak) BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Department -- Staffing ($5,120 - preliminary estimate) Fire Department -- Staffing ($673.40 - preliminary estimate) Street Department -- 200 barricades required for event Barricades (70 from city / $350 - preliminary estimate) Sanitation Division -- Garbage /Recycling ($290 - preliminary estimate) Street Cleanup ($200 - preliminary estimate) • Indicates Revision APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: Os limos k P(A b Gtww 1 Start Date: A ;od M 1 End Date: o ! b CA l0 Briefly describe your event. Be sure to include the purpose of the event and all planned activities. rye tiK 6 R I> e avi 1 15 a n e e 1 ti e CQ C. r r, h �- e �+ av uv v1 Or �_ [�D1wJN hLlrt E.G: _.��GOt /0-1 ry //1* _ 17 EVENT SUN MON TUE WED THUR FRI DATE SETUP TIME START TIME STOP TIME �;3p TEAR DOWN / CLEAN UP Q COMPLETED Location of Event: Cl 1 h S +fee os� V-,0514 Estimated Attendance (daily & total): ti 3 , ao 0 Number of Booths: -_ Organization(s) Sponsoring Event: See Ba,r L, i5 � (including addresses) � D � s EP 12 2011 CITY CLERKI 0` FEiCE [: APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: 13C V."bic4Y., Daytime Telephone. 666 Cell Phone: Fax: Email: Address: - q15 Al , Mc-6 i L 51 fee-' AA)f A City: C6-hX&A 6 State: W X 7 Zip Code: Secondary Contact: Re>be-r+ 5ctc.6tn Daytime Telephone: 5 - C� 3 93 Cell Phone: Fax: E mail: tA W 0 bafej A/6') a ma r-^ m Address: 391� iN., (),*we & A &pf q10 City: Ckk I a State: - Ti- Zip Code: Gn fS 13 Onsite Prima Contact: loe Kt.46 ict K Cell phone 4 o- elo-,2 rnbrm Fax: Email: 11 d:ka , C.,a r% Address: Maio Sireef AD+ City: AC State: IN ;r . Zip Code: Onsite Seconds rV Contact: RC)b4e gct,c o l� Cell phone: Fax: Email: (AW6 hq&C&Xj P OlMa Com Address: 3912 A] Po7 &c Ave- A Cit -C,.jAfC-C,Q0 State: .T Zip Code: NOTE: Either the primary or secondary onsite contact must be present onsite at all times during the event. 7 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: • Festival / Music Concert • Religious / Educational • Rally / Memorial • Street / Block Party • Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament Fishing, S ccer, etc.) X Other An be ` (:�-g(— o_S.V11� Location of event: ❑ Park or other public property Public street, sidewalk, alley, or right of way Private property Will you have CA; n 5i(e(! t &C5 ,pub Craw\) ❑ Alcoholic beverages (Additional permit required from City Clerk) ❑ Food & non - alcoholic beverages (Additional permit required from Health Dept.) ❑ Non -food related sales and /or display booths (No additional permits required) • Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) • Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO C1Ty CLERK • Amplified Sound • Animals included or allowed in event (animals must be licensed and have proof of vaccination) • Cooking Equipment (Fire Department approval required) We have made arrangements for • Restroom and hand washing facilities • Solid waste and recycling services W, Event insurance X Public safety & security / EMS services C6h K C6� Q • Electricity / Generators • Fire extinguishers • Advertising with banners or signs • Drinking water • Grey water and grease removal • Weather contingencies • LP Gas • Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: osk Ca5,h R A 1 0 c vo-w I Location of Event: lJy hKosin Mai (/1 5tc'eef Date of Event: i c) K r ! i Time the Event is to Open: �� a6 p M 10 " 9 Sponsor of the Event: s ee bar IC Estimated Attendance (daily and total): _ 3, 0O o Emergency Contact Information: Name: tki" Daytime Phone Number: Cell Number: -a66 6 Name Rvb gaco v% Daytime Phone Number: Cell Number: 312 " 8 Y - 9 3 3 Name: See k. ew Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: each baC' WA isle Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: �Ctce D5 h K,s h 10 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: 05665k PkItGe [)-Q�- Contact Person / Telephone Number: M(A+ N G C r C Location of Provider at Event Site: Mam 5tree+ CA Ko In Fire Protection Name of Provider: (X1 1 1,051n 1- i f e- Contact Person / Telephone Number: - Oo - a 3G - 5c) �b Location of Provider at Event Site: Number of Fire Extinguishers: tGy1 but has fheir owpi Location of fire access roads: U w, c'ewu 1 h en Security Name of Provider: M Contact Person /Telephone Number: 16 65 "1 �� "� 3� • rj� g3 Location of Provider at Event Site: MG,IV1 SiCee 1 05 hk�G ,5k Location of Missing Persons Station: �(S he Event Parking Locations: (3511 Kas h RAU 1 - 0S 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Iter Locations: The, tv-s's iyi will ccauidc wh -matt W + er IVI Case of Sece. Wea-w+ec% Have you confirmed that the locations will be open and available? _yes will determine if your event is canceled or held? Phone number: Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. 2. 3. 4. 5. 6. 0 9. 10 04. 15. 16. Location of booths, stages, and event structures Location of first aid stations Location of information I ticket booths Boundaries of the event Location of fences Location of exits and gates (gates must be numbered) Location of Fire extinguishers (Cjjn bc& W ilk hatpe +ke i r 61�I H Location of severe weather shelters Location of Fire I EMS access road Location of security staff kf%tAAce(5 L41 be 9►t each bar cloor Location of emergency contact event personnel ft V i o) GU ^d CO� Location of assembly area and approximate occupant amounts Location of event parking �Sh�as C, +Y 1015 Location of barricades Location of generators Location of temporary roadways Mu►y jjAr► "J eve 12 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered )n Yes No 7 - 1 have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages„y1; ? H, IS I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 12 1� and Vfff I am enclosing the event's Public Safety Site Plan (see page.' 10 I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these cha%es and rewvst appFoval of them. (print title with organization) CCi�►l Date C1-1b — I I 13 APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? C. Will a first aid station, with trained first aid provider, be provided at the event? Where? d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. 14 APPLICATION FOR SPECIAL EVENT PERMIT— FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. if volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, Fire, and Police? c. if applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. is there adequate safe parking provided? Where? Space Intentionally Leff Blank 15 SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: �OS�1 Pub CVQ ORGANIZER: _S u b 1 a r The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf o� or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER 3'015 14LA bi K (print name of organizer) a ^ ~I1 ( _ A�L (d3 (date) 0s 5to, PU16 (signature) (title) CraW ` (signature) (title) (print name) - (print title) (print name) (print title) 17 BAW Badey & Hops jlwl�ss 662 N- Main PHONE 426-3677 OVMEPJUAXAGER Nate Stie&ver -: -: PHONE 420 -2158 Calhoun Beach Club 695 N. Main 231-6990 Tam Cranky Pat's 100 N. Main #1 230-7287 _Taoart Kyle Shifts 715-581-5173 Jabroni's 14 W. Irving 232-9390 Tom Boll= 379-6621 Joe 's 430 N- Main 230-5637 Joe Novotny 379L-1207 Mable Murph s 701 N. Main 231-7735 Steve Vadnais 379-5736 O'Brians 686 N- Main 230-3728 James Ostertag 420-5444 Old Oshkosh Saloon 216 N. Main 651-1515 Paul Esslinger 410.1104 1 Kim Sanger 203-9611 PeabodVs s swa. SLTh .Tlws The MaWwt 544 N- Main SW W Main 693 W if 519 k It 1651-0806 2354004 230-SM 235-M77 23548M Brian Hamill PaLd KowWskLL Grape &am KmmW Kwh Katie Ward 410-2973 420-4811 420-1767 252-3649 262-3560 Varsity Club 570 N. Main Jeremy West 608-669-0975 N1�,61e iK ti's g Ave _ E b gM;s St Thorns B"I F H FK `ay , Hudson p C w ck VC 'Ik A �J Q T Y its Z 0 -,g -*,J bl as � dos h �10 .. Norlly►vestern C.���� Y s Riverside W4 j i Pa' tk r