HomeMy WebLinkAbout11-429SEPTEMBER 27, 2011 11 -429 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN
PURPOSE: AWARD BID TO OSHKOSH CITY CAB COMPANY FOR
PARATRANSIT SERVICES FOR THE TRANSPORTATION
DEPARTMENT (2012 -- $8.50 /EACH DIAL -A -RIDE & $31.00 /EACH
RURAL RIDE, 2013 -2016 -- $8.75 /EACH DIAL -A -RIDE & $31.25 /EACH
RURAL RIDE)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Paratransit
Services for the Transportation Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
OSHKOSH CITY CAB COMPANY
2723 Harrison Street
Oshkosh, WI 54901
Estimated Cost/Year 2012: $779,530.00
Estimated Cost/Year 2013 -2016: $799,692.50
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 511 - 1728 - 6449 -00000 Transit Utility Fund — Purchased Transportation
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, 9 0 3 -113
54 City of Oshkosh
903 -1130
—
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Director
DATE: September 15, 2011
RE: Bid for Paratransit Services
BACKGROUND
The Oshkosh Transit System (OTS) provides fixed -route bus service in the City of
Oshkosh. As required by the Americans with Disabilities Act (ADA), OTS offers
paratransit service to individuals with disabilities that are unable to access bus routes. In
June of this year Transportation and Purchasing staff prepared a request for proposal
(RFP) to solicit contractors to provide transportation services for ambulatory and non -
ambulatory individuals under three separate paratransit programs. The RFP included
requirements for service capacity, scheduling, dispatching, incident reporting, vehicle
maintenance, employee standards and other areas. The RFP cost proposal form requested
single ride trip costs with any fuel escalator adjustments for each year of the contract
term. The RFP listed the length of the contract to be for three years commencing on
January 1, 2012 with options to extend for two, one -year periods. This paratransit service
RFP was advertised in the local paper and posted on our online NovusVendor notification
system. Proposals were received on August 18, 2011. The bid tabulation is attached.
ANALYSIS
Transportation and Purchasing staff reviewed both proposals and concluded both
proposers could effectively provide the service based on the written responses. Our
review of the cost proposal portion of the RFP concluded however a significant cost
difference between the two proposers. Based on current OTS paratransit single ride
counts (80,650 trips annually) and using each proposer's single ride per trip /fuel escalator
costs, Oshkosh City Cab Company was $397,483.08 less in 2012 and $329,658.72 less in
2013. In addition, Oshkosh City Cab Company's cost proposal did not add any fuel
escalator costs for years 2 -5 of the service. As cost was the highest priority criterion for
this RFP, we have concluded Oshkosh City Cab Company is the most cost - effective
bidder for this service. Since annual paratransit ride demands can fluctuate, the basis for
the award of this bid will be Oshkosh City Cab Company's single ride cost per trip for
years 1 -5 as listed on the attached bid tabulation.
016
FISCAL IMPACT
The Transit Utility has $1,448,000 allocated in their purchased transportation account
(511- 1728 - 6449 - 00000) of their 2011 operating budget, of which $886,700 was budgeted
for the services requested under this contract. Using Oshkosh City Cab's single ride cost
per trip for both the Dial -A -Ride and Rural programs and based upon OTA's average of
80,650 rides annually, the estimated cost of these services annually would be as follows:
2012: $779,530, 2013 -2016: $799,692.50. The balance of these funds in this account is
budgeted for a separate paratransit program for non - ambulatory riders and intercity bus
service to Neenah.
RECOMMENDATION
Purchasing reviewed the bids and is recommending the Common Council award this bid
to Oshkosh City Cab Company.
Respectfully Submitted,
Approved:
Jon G. Urben, General Services Director City Manager
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