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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES August 16, 2011 1 PRESENT: David Sparr, Megan Lang, Sandy Prunty, Michael Russell, Todd Cummings, Jeff Jahnke, Melody Wollangk, David Hetzel EXCUSED: Jim Stapel, Kurt Koeppler STAFF: Jeffrey Nau OTHERS: Rob Kleman – OAEDC, Scott Dercks -Marketing Consortium Vice-Chair I -CALL TO ORDER Chair David Sparr called the meeting to order and a quorum was declared present. II -MINUTES OF JULY 19, 2011 MEETING There was no discussion on this item. Jeff Jahnke moved for approval of the July 19, 2011 minutes as presented. Megan Lang seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING ISSUES No representative from the Oshkosh Police Department was present. There was no further discussion on this item. IV – MONTHLY FINANCIAL REPORT Megan Lang asked for the status of planter maintenance invoices from Ground Effects. Mr. Nau responded he would have that information at the next meeting. There was no further discussion on the monthly financial report. David Hetzel motioned for approval of the monthly financial report as presented. Mike Russell seconded the motion which passed unanimously. V -BID MANAGER AND SUBCOMMITTEE REPORTS Vice Chair Lang presented an update to the BID’s activities. • Beatification -The UWO Banners are ready and should be placed by Labor Day. This is the final change-out for the year. -Most of the decorative bike racks have been placed. Two more locations have been identified: the southeast corner of Main St. & Otter Ave. (100 Block), and the city parking lot south of the Klines building. These locations will require the BID to pay for concrete paving. It was concluded at this time to move forward only with the 100 Block paving. The BID is also looking into returning some of the school yard style bike rack in exchange for bollard-style racks to be placed along Main Street. • BID Marketing Consortium -Holiday Committee has met to discuss the 2011 holiday activities. -Planning has already begun for the 2012 Destination Downtown. -The Consortium is partnering with the Oshkosh Public Museum and 15 downtown businesses to organize the “Bling it On!” event to coincide with the October Gallery Walk. DOWNTOWN OSHKOSH BID BOARD MINUTES August 16, 2011 2 VI – BRANDING UPDATE – APPROVE CONTRACT WITH BLUE DOOR CONSULTING, INC. Ann Padley from Blue Door Consulting gave an update to the status of the research phase and reported that the research was on budget. Now they are working on logo development and community buy-in. Budgeted hours were exceeded due to Ms. Lasky’s partial departure resulting in Blue Door having to conduct extra coordination services. Mr. Kleman responded that there is other Chamber staff available to assist Blue Door and they should contact him first so funds are not unnecessarily expended from the project. Ms. Padley stated that the logo designs should be ready by early October. Mr. Nau stated that funds had to be transferred to the Branding account to cover current expenditures. The Board decided to transfer $15,000 from Future reserves to Branding. Sandy Prunty motioned for approval of the transfer of $15,000 from Future reserves to Branding. Dave Hetzel seconded the motion which passed unanimously. VII – FREE RENT INCUBATOR PROGRAM There was no discussion on this item. VIII – EMPTY STOREFRONT ADVERTISING Ms. Prunty informed the Board that there are plans to decorate storefronts of vacant buildings and buildings that appear to vacant but are actually occupied. IX – BILLBOARD ADVERTISING The Board focused on various strategies and possible BID subsidies to encourage business participation. It was questioned whether or not this should wait until the new BID logo has been selected and to use this as part of the implementation of the BID’s new brand. Discussion followed to the possibility of advertising on city buses. This item will be brought back to the September meeting. XI – STAFFING UPDATE Chair Sparr announced that an offer has been made to the candidate selected by the BID Manager Selection Committee. Mr. Sparr added that they should have a response in the next day or two. The Committee does have a second candidate selected in case the first offer is rejected. Mike Russell questioned if there was an actual job description for the position. Chair Sparr responded that there is and that he would email it to all the board members. Mr. Nau reported that the two Alternate BID Board Members have been selected and will be appointed by the Mayor at the next Common Council meeting. XII – IDENTIFICATION OF AGENDA ITEMS FOR THE AUGUST 16, 2011 MEETING • Planter Maintenance Budgetary Status • Billboard Advertising XIII -ADJOURNMENT DOWNTOWN OSHKOSH BID BOARD MINUTES August 16, 2011 3 With there being no further business, Jeff Jahnke moved for the meeting be adjourned. Dave Hetzel seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner