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__________________________________ Plan Commission Minutes 1 September 6, 2011 PLAN COMMISSION MINUTES September 6, 2011 PRESENT: David Borsuk, Ed Bowen, Jeffrey Thoms, Thomas Fojtik,
John Hinz, Steve Cummings, Dennis McHugh, Robert Vajgrt, Karl Nollenberger EXCUSED: Kathleen Propp, Donna Lohry STAFF: Darryn Burich, Director of Planning Services; Jeffrey Nau, Associate
Planner; Steve Gohde, Assistant Director of Public Works; Deborah Foland, Recording Secretary Chairperson Fojtik called the meeting to order at 4:00 pm. Roll call was taken and a quorum
declared present. The minutes of August 16, 2011 were approved as presented. (Vajgrt/Cummings) I.A. ACCEPT STORM SEWER AND DRAINAGE EASEMENT AT 1035 MARICOPA DRIVE The Department of
Public Works is requesting the acceptance of a storm sewer and drainage easement to allow construction of a yard drain and storm sewer. Mr. Nau presented the item and reviewed the site
and surrounding area and explained the reasoning for the easement request. There was no discussion on this item. I.B. ACCEPT STORM SEWER EASEMENT AT THE 800 BLOCK OF N. WESTFIELD STREET
(EVERGREEN RETIREMENT COMMUNITY) The Department of Public Works is requesting the acceptance of a storm sewer easement to allow construction of a yard drain and storm sewer. Mr. Nau
presented the item and reviewed the site and surrounding area and explained the reasoning for the easement request. Mr. Thoms questioned what the easement would accomplish and if it
would alleviate flooding issues in this area. Mr. Gohde responded that the outlet pipe was being replaced with the bridge replacement over Sawyer Creek and it would not have any direct
impact on flooding issues. I.C. GRANT PRIVATE UTILITY EASEMENT AT THE NORTHWEST CORNER OF OTTER AVENUE AND STATE STREET (OTTER STREET PARKING LOT) Wisconsin Public Service Corporation
(WPS) is requesting the city to grant a private utility easement at the Otter Avenue parking lot.
__________________________________ Plan Commission Minutes 2 September 6, 2011 Mr. Nau presented the item and reviewed the site and surrounding area. He explained that the staff report
referred to WPS as the only party who would be utilizing the easement area however other companies with utilities in that location may also do so. The Otter Street parking lot is scheduled
for reconstruction later this year which has prompted the request as it gives the companies an opportunity to relocate utilities and reduce the overhead lines in the area. Mr. McHugh
questioned what will be buried in the easement area. Steve Gohde, Assistant Director of Public Works, replied that the easement would allow WPS to replace out dated equipment and eliminate
some overhead lines from the site. Motion by Vajgrt to approve the consent agenda. Seconded by Borsuk. Motion carried 9-0. II. PLANNED DEVELOPMENT APPROVAL FOR ANTIQUE/CLASSIC BOAT MOTOR
SALES AND SCREENED OUTDOOR STORAGE OF TRANSIENT BOATS AND TRAILERS ALONG WITH A SINGLE-FAMILY HOME USE AT 3764 JACKSON STREET This is an updated submittal from the Plan Commission’s
previous review when the petitioner changed his request for the proposed use at the time of the meeting. The applicant is requesting Development Plan Approval to establish watercraft
motor sales and transient boat and trailer storage use and the continuation of the single-family home use at 3764 Jackson Street. Mr. Burich presented the item and explained that the
request was tabled at the last meeting due to the petitioner changing his request for the proposed use. He reviewed the site and surrounding area as well as the zoning classifications
and land use in said area and explained that the petitioner is now requesting to store boats and trailers on the site rather than sales and service. He reviewed the revised site plan
submitted and explained the history of the site and discussed staff’s concerns with the proposed use. The petitioner is not proposing any improvements to the site and staff is concerned
with the future use of the property and the condition of the site. An adjacent property owner has submitted an objection to the proposed use as it is not adequately maintained and looks
like a junk yard. Mr. Borsuk questioned why it took two years for the second correction notice to be issued to the property owner after the initial notice had been issued and the violations
not corrected. Mr. Burich responded that he was not sure how the process proceeded but the unpermitted use on the site has intensified over time. Mr. Thoms stated that the staff report
discusses both sales and storage and questioned if staff found either use acceptable. Mr. Burich replied that staff was recommending denial of the entire request. Roy Schumacher, 3764
Jackson Street, stated that this was a hobby business for him and that he has always had boats on the site. He wants to store 5-6 boats that are his personal property in addition to
some trailers. He further stated that the Pioneer Marina will take some of the items off his site but he
__________________________________ Plan Commission Minutes 3 September 6, 2011 would still be storing his personal boats and approximately 12 trailers on the property and he has finished
off an area for the proposed storage. Mr. Hinz questioned if the request was denied today, if the petitioner could resubmit another application in the future as his proposed use seems
to keep changing. Mr. Burich responded that the request will proceed to the Common Council next week for review and if denied at that level, he could come back to the Plan Commission
with another application at a later date. Mr. Thoms inquired if the city has an ordinance that prevents storage of personal boats. Mr. Burich replied that the City’s ordinance requires
that personal boats must be stored in a code compliant parking area for residential properties however this site is not zoned residential, it is zoned C-1 Neighborhood Business District
which has different requirements. He also noted that the signage the petitioner was requesting for the site appears to be for a business related use. Motion by Vajgrt to approve the
planned development to allow for antique/classic boat motor sales and screened outdoor storage of transient boats and trailers along with a single-family home use at 3764 Jackson Street
as requested. Seconded by Thoms. Motion denied 8-0-1. (Bowen abstained as he has a business relationship with the petitioner). III. PLANNED DEVELOPMENT AMENDMENT FOR LONGFELLOW PLACE
CONDOMINIUM DEVELOPMENT IN THE 500 BLOCK OF GROVE STREET The owner/petitioner is proposing a development plan amendment for a previously approved Planned Development (PD) involving 8
dwelling units along Grove Street. Mr. Burich presented the item and reviewed the site and surrounding area as well as the originally approved layout. He explained the purpose of amending
the plans and reviewed the original site plan and elevations, the master plan from the developer’s agreement, and the revised site plan and elevations. He also reviewed photos of the
completed units units on Oak Street as well as photos of other units the developer has constructed in the community. He discussed the mature landscaping on the site and the developer’s
desire to retain as much of the existing landscaping as possible. He also reviewed the conditions recommended for the request. Mr. McHugh inquired if there was adequate parking for the
development. Mr. Burich responded affirmatively. Mr. McHugh then inquired if there would be adequate parking if residents have more than two cars. Mr. Burich replied that the situation
is no different than any single family use where the occupants have additional vehicles. Additional vehicles may park on the street if allowable but the developer was providing the minimum
amount of parking spaces required by ordinance. Dave Elbing, 587 Oak Street, representing the petitioner, stated that the amendment was for a change in building style only and would
not change the density of the units and that the change was due to requests from potential buyers who would be occupying the development.
__________________________________ Plan Commission Minutes 4 September 6, 2011 Mr. Fojtik questioned if the petitioner had any issues with the recommended conditions for this request.
Mr. Elbing responded negatively. Mr. Fojtik commented that condition #3 should be revised to change the word “much” to “many”. Motion by Thoms to approve the planned development amendment
for Longfellow Place condominium development in the 500 block of Grove Street as requested with the following conditions: 1) Exterior uses of colors, textures, and architectural elements
match the existing Longfellow Place development as much as practical. Planning staff to approve final elevations. 2) Landscape plan be submitted for the development utilizing the same
landscape ratios for Longfellow Place. 3) Retain as many mature arborvitaes along Grove Street as practical depending on development conditions. 4) Retain as many of the deciduous trees
along Grove Street depending on development conditions. 5) Parkland dedication fee required for newly created lots and dwelling units constructed on those lots. 6) Approval of stormwater
grading, drainage, and utility plans by the Department of Public Works prior to building permit issuance. Seconded by Vajgrt. Motion carried 9-0. IV. DEVELOPMENT PLAN APPROVAL FOR ESTABLISHMENT
OF AN AUTOMOBILE DEALERSHIP AT THE 3000 BLOCK OF SOUTH WASHBURN STREET The applicant is proposing to develop a new automobile dealership on vacant land and previously vacated McClone
Drive right-of-way. Development Plan (PD) approval is necessary for the construction of a Volkswagen sales facility with automobile display lot and automobile display “pod”/platform
because of the M-1PD zoning designation. Mr. Burich presented the item and reviewed the site and surrounding area as well as the zoning classifications and land use in said area. He
explained the history of the site and reviewed the overall site plan and discussed the access points to the site and the cross access between this site and the owner’s adjacent Toyota
dealership. He also reviewed the elevations for the structure and explained that the stormwater facilities for the site are currently being reviewed by the Department of Public Works.
He reviewed the conditions recommended for this request. Mr. Thoms questioned if the lighting plans for the site should be addressed in the conditions. Mr. Burich responded that it did
not require to be included in the conditions as the lighting for the development should be standard and would be reviewed when the petitioner submits for site plan review. Mr. McHugh
inquired if the lighting for the project met the “dark sky” ordinance.
__________________________________ Plan Commission Minutes 5 September 6, 2011 Mr. Burich replied that the lighting installation would be required to be cut off fixtures as in most developments
however the City does not have a more traditional “dark sky” ordinance in effect at this time. Steve Gries, Gries Architectural Group, 500 N. Commercial Street, Neenah, the petitioner
for the request, stated that Bergstrom’s was a unique dealership and the architectural plans were somewhat different but it will be a part of the Bergstrom campus of dealerships adjacent
to the site. He also stated that the conditions recommended for this request were acceptable. Mr. McHugh questioned if the owner was responsible for maintaining the detention pond on
their sites or if it was the City’s responsibility. Mr. Burich responded that the City was responsible for maintaining detention ponds on City property only and any pond on a private
site is the responsibility of the property owner. Mr. Gohde stated that there was an issue with Insurance Way not being constructed and its completion was in question at this time. He
explained that if Insurance Way does not continue forward, it will require the interceptor to be relocated. He further explained the existing easement requirements and the possible need
for a pump station at this location. Mr. Thoms questioned if the area for the possible pump station should be mapped. Mr. Gohde responded that the easement area on vacated McClone Drive
should be adequate. Mr. Thoms then questioned how the possible relocation of the pump station would affect the development and if the easement area was large enough or if an area should
be officially mapped. Mr. Gohde replied that the easement was 60 feet wide and should be adequate for the City’s needs however a front entrance drive may have to be removed depending
on the relocation of the pump station. Mr. Gries stated that they were aware of the situation and the existence of the pump station and discussed the history of the past movement of
the existing pump station as Bergstrom’s is very particular about the appearance of their dealerships. Mr. Burich commented that other scenarios could emerge after further review of
the area and stormwater plans. David Patek, Director of Public Works, stated that the pump station is still on Washburn Street and the interceptor was to be installed west of Washburn
Street. He explained the need to have it on Washburn Street instead of Insurance Way and discussed the existing easement on the Toyota site. He stated that the current pump station is
underground and not visible but it may have to be above ground in the future. Mr. Thoms commented that he had concerns with constructing the development with issues pending on the placement
of the pump station and suggested that a condition be added to address the issue. He also stated that he may be abstaining from voting on the item as he had a personal relationship with
someone who was employed by Bergstrom’s.
__________________________________ Plan Commission Minutes 6 September 6, 2011 Motion by Borsuk to approve the development plan for establishment of an automobile dealership at the 3000
block of South Washburn Street as requested with the following conditions: 1) Provide an access easement for the two (2) internal drives to the Bergstrom Toyota site to the south. 2)
Base standard modification for a 14’ 11” north side yard setback and the 0’ south side yard setback. 3) Base standard modification for allowance of two driveway accesses to the site
as proposed. 4) Pedestrian access (to be constructed in conjunction with South Washburn Street sidewalk installation) is provided. 5) Stormwater, drainage and grading plans are approved
by the Department of Public. Seconded by Cummings. Motion carried 9-0. OTHER BUSINESS Commission members discussed the email received from Robin Leslie, Principal Planner, seeking comments
regarding the Sustainability Draft Plan that was reviewed at a recent workshop. Commission members discussed the costs to implement the plan and its consistency with the Comprehensive
Plan. There being no further business, the meeting adjourned at approximately 4:58 pm. (Vajgrt/Cummings) Respectfully submitted, Darryn Burich Director of Planning Services